Trustees’ Annual Report for the period
From 1/9/2021 To 31/8/22
Charity name: Friends of Ashburton Primary School
Charity registration number: 284245
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils of the school by providing and assisting in the provisions of facilities for education at the school (not usually provided by the local education authority) and as an ancillary thereto and in furtherance of this object may engage in activities which support the school and advance the education of the pupils attending it |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Funding was raised through a variety of activities: Christmas and Summer Fayres; discos; an Apple Day; and a grant from the Heritage Fund (for a nature / woodwork project). The money raised has primarily been used to support school trips and activities (inc. theatre), equipment (especially books and shelving for the library), cash for classes (for class teachers to buy small items to support classroom learning) and Old Skills New Ways (a nature and woodwork project). |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have had regard to the Charity Commission’s guidance on public benefit. |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Children at the school have: enjoyed a variety of school trips, including to an outward-bound centre and the theatre; enjoyed reading a wider variety of fiction and non-fiction books; and learnt more about their local natural habitat and practised new woodwork skills. They have also benefited from participation in the various fundraising activities, notably through discos (physical activity), Summer and Christmas Fayres (helping to organise and run stalls) and Apple Day (gathering apples and making apple juice). |
|---|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The closing balance at the end of the period was £20,061. The majority of this (£15,888) is earmarked for Old Skills New Ways. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity does not hold reserves. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | The charity does not employ staff and all funds raised are to be used for the benefit of children in the school. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 1stOctober 1981, amended 23rdOctober 2003 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the AGM |
Reference and Administrative details
| Charity name | Friends of Ashburton Primary School |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 284245 |
| Charity’s principal address | Ashburton Primary School Whistley Hill Ashburton Newton Abbot Devon TQ13 7DW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sarah Hills | ||||
| Sylvie Saunders | ||||
| Nick Axford | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Nick Axford | Signing on behalf of others who have since stood down |
|
Treasurer |
||
| 30.10.24 | ||
| 30.10.24 |
| Numbers Sheet Name | Numbers Table Name |
|---|---|
| Summary | |
| Table 1 | |
| Bank Reconciliation | |
| Table 1 |
Excel Worksheet Name Summa Bank Reconciliation
FRIENDS of ASHBURTON PRIMARY SCHOOL
9/15/2022
FINANCIAL SUMMARY SHEET - YEAR TO 31 AUGUST 2022
| Activity/Event | Income | Expenses | Totals | Last Year |
|---|---|---|---|---|
| APPLE DAY | 914.89 | 286.73 | 628.16 | |
| UNIFORM SALE | 62.79 | 62.79 | ||
| EASY FUNDRAISING | 31.84 | 31.84 | ||
| FLOWER SALES | 0.00 | 0.00 | ||
| TEATOWEL SALES | 0.00 | 0.00 | ||
| MUFTI DAY | 128.00 | 128.00 | ||
| ICE CREAMS & CAKE SALES | 0.00 | 0.00 | ||
| DISCOS | 1451.64 | 487.74 | 963.90 | |
| CHRISTMAS FAYRE | 2179.06 | 481.85 | 1697.21 | |
| CHRISTMAS WREATHS | 0.00 | 0.00 | ||
| SPONSORED EVENTS | 0.00 | 0.00 | ||
| SUMMER FAYRE AND RAFFLE | 1555.89 | 349.05 | 1206.84 | |
| SPORTS DAY | 0.00 | 0.00 | ||
| GIFTS/GRANTS | 40.39 | 40.39 | ||
| OLD SKILLS NEW WAYS | 22000.00 | 22000.00 | ||
| MISC | 2006.00 | 2006.00 | ||
| INTEREST | 0.02 | 0.02 | ||
| GIFT AID | 0.00 | 0.00 | ||
| 0.00 | 0.00 | |||
| TOTAL FUNDS RAISED | 28765.15 | 0.00 | ||
| Donations made, etc. | Income | Expenses | Totals | Last Year |
| SCHOOL TRIPS/ACTIVITIES | 7572.00 | -7572.00 | ||
| CASH FOR CLASSES | 585.00 | -585.00 | ||
| EQUIPMENT | 3034.77 | -3034.77 | 0.00 | |
| GIFTS | 0.00 | 0.00 | ||
| OSNW | 7100.00 | -7100.00 | ||
| MISC | 896.35 | -896.35 | ||
| 0.00 | 0.00 | |||
| TOTAL DONATIONS MADE | -19188.12 | 0.00 | ||
| Administrative Expenses | Income | Expenses | Totals | Last Year |
| INSURANCE | 0.00 | 0.00 | ||
| POSTAGE (RAFFLE REQUESTS) | 0.00 | 0.00 | 0.00 | |
| OTHER EXPENSES | 0.00 | 0.00 | 0.00 | |
| LOTTERY LICENCE RENEWAL | 20.00 | -20.00 | ||
| ADDITIONS TO STOCK FOR SALE | 0.00 | 0.00 |
| TOTAL ADMINISTRATIVE EXPENSES | -20.00 | 0.00 | |||
|---|---|---|---|---|---|
| TOTAL FOR YEAR | 30370.52 | 20813.49 | 9557.03 | 0.00 | |
| Balances at 31 August 2022 | |||||
| Lloyds Main a/c | 19528.70 | ||||
| Lloyds Deposit a/c | 533.21 | ||||
| Cash | 0.00 | ||||
| Total | 20061.91 | ||||
| RECONCILIATION OF ACCOUNTS | |||||
| Opening Balances 01/09/21 | |||||
| Lloyds Main a/c | 9971.69 | ||||
| Lloyds Deposit a/c | 533.19 | ||||
| Cash | 0.00 | ||||
| 10504.88 | |||||
| Income | 30370.52 | ||||
| Less Expenses | -20813.49 | ||||
| Closing Balances 31/08/22 | 20061.91 | diff | 0.00 | ||
| Available cash 31/08/2022 | 20061.91 |
Bank Reconciliations (Opening Balances)
| 1. Lloyds Main Account | |
|---|---|
| Balance per bank statement 01.09.21 | £9,971.69 |
| Balance of Lloyds main a/c per accounts | £9,971.69 |
| 2. Lloyds Interest Account | |
| Balance per bank statement 01.09.21 | £533.19 |
| Balance of Lloyds Int a/c per accounts | £533.19 |
Bank Reconciliations (Closing Balances)
| 1. Lloyds Main Account | |
|---|---|
| Balance per bank statement 31.08.22 | £19,528.70 |
| Balance of Lloyds main a/c per accounts | £19,528.70 |
| 2. Lloyds Interest Account | |
| Balance per bank statement 31.08.22 | £533.21 |
| Balance of Lloyds Int a/c per accounts | £533.21 |
7
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A I ndependent Examiner's Report Report lo the tru8teesl members of Cthailly NamT: Friends of Ashburton Primary School On accounls for Ihe year endod 31 AUGUST 2022 Charlty no (If any) 2842415 Set out on pagos 34 I report lo the trustees on my examSnatlon of the eccounts of the 8bove charity (°the Trust,) for the year ended 3110812022 Responsibllltles and As the charity trustees of the Trusl, you are responsible for the preparallon basls of report of the accounts in accordance wllh the requirements of the Charities Act 2011 {'the Act'l. I report in respect of my examinatn of the Trust's accounts carrlod out under section 145 of the 2011 Act and in Garrying out my examinalKsn, I have followed the appllcable Dlrectlons glven by the Ch8rlty Commission under section 1495)Ibl of the AGt. I have complelod my examlnalton. l Confirm that no material matters have Gome to my attenllon lolher than that d15Glosed below ') In connectlon wtlh the examlnatlon which glves me cause lo believe that In, any material respect.. accounting records were nol kèpt in accordance with section 130 of the Act or the accounls do not accord with the gccounling records Independènt examiner's statemerit I ha no concerns and have come across no other matters in connectlon with the examlnation lo whl¢h allention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in Ihe brackets rfthey do not 8ppIy. Slgned: 1711012024 Name: Mr Jamle Dawes Rglevant professlonal quallflcatlon(s) or body Ilf any): ACA {ICAEW) Address: 100 QUEEN STREET, NEWTON ABBOT. DEVON, TQ122EU IER October 2018
Section B Disclosure Only complete if the examiner needs lo highlight matters of ooncemlgee CC32, Independent examln8lioi.i ol charity accounts.. dlrectlons and guidance for examlners)- Glva hero brl8f dotalls of any Items that the examlnerwlshè$ to dlsc103e. IER October 2018
CHARITY (OMM15510N FOR ENGiANO ANO WALES FrndS of Ashburton Prlm&ry School 28424J Receipts and payments accounts CC16a For the perlod from 01109r2021 3110812022 To Section A Receipts and payments Unre$trlct&d funds Re$trlcted fund8 Endowment fund8 Total funds L08t ar Io lh• toh n•4r4*1É 10th9 hbar••t£ t•thi A1 Rec•lpts 05NW N8Utml Herfta 0rInCoM 370 &370 4,142 Sub tolal(Gmss InG0n for ARJ 3711 22,000
137Q 2 A8s•t and Inv•stmènt 941•8, 18eo table). Sub lotol 8,370 22,000 JO,370 142 A3 Payments 4PPLE DAY OOL THIPSS EVENT? CASH FORCLASSES co XMAS FAYRE & RAFFLE SUMMEP FAYRE & RAFFLE EQUEIT osp 287 7.572 585 2A7 7.072 482 )49 1035 4•2 J49 3,03$ 7.100 7.•tlO 700 LOTfERY Li¢epxÈ TEA 10¥SEL SALES GIFTS izz Sub total 13,713 7,100 2Dl3 2COI A4 A$et and InstMent purchases. see tabl• Sub lotal Tolalpayments 13.713 7,10D 20,813 2Q020 Al¢1 ofrecelptslpayments) A5 Tian¥fer8 bottY¢•n fund8 A6 Cash funds last ya•f end Cesh fvnd5 this ye•r end 14,900 9.SJ7 9,517 4,174 968 15,608 10,JOS 20.062 21.383 1+,StsS
Section B Statement of assets and liabilities at the end of the period Unrestrfcted Re8trlctsd funds fundjj to n•Av•MI e tr n••rg•1 È Calegories Detalls Endowmeht funds to n••r•st£ B1 Cash funds Bank balarts- FA8ln A¢Col Bank bBI¥- Inlor•siaccowl 3,641 33 rotal cash lunds 4,174 1J,886 C¢OUnNBlI OK Unr•strlthd funds toni4r¢sl E OK OK Endowrn•nt lunds Restrlcted lund$ B2 Other mon•tary a8s•ts Datalls Fund toth •e4t boton $ ¢o•l ILWnèll B3 Investment as#*ts onAI Details Furbd to whl¢h BsD81 bel¢Jn Iuo l¢Jnlll B4 ¥4 retslned for th• ch8rlty's own use Detall Fund ¢ovthlch r•l410• ArnourbtdLn¥ B5 Llabilitl•s S19n byone or N41> trustees on beh8llof all ihe trustee¥ Signaturo Prfnl Name Datè of oval