## **Trustees’ Annual Report for the period** **From 1/9/2021 To 31/8/22** **Charity name: Friends of Ashburton Primary School** ## **Charity registration number: 284245** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils of the
school by providing and assisting in the
provisions of facilities for education at the
school (not usually provided by the local
education authority) and as an ancillary
thereto and in furtherance of this object
may engage in activities which support the
school and advance the education of the
pupils attending it| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Funding was raised through a variety of
activities: Christmas and Summer Fayres;
discos; an Apple Day; and a grant from the
Heritage Fund (for a nature / woodwork
project). The money raised has primarily
been used to support school trips and
activities (inc. theatre), equipment
(especially books and shelving for the
library), cash for classes (for class teachers
to buy small items to support classroom
learning) and Old Skills New Ways (a
nature and woodwork project).| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the Charity
Commission’s guidance on public benefit.| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Children at the school have: enjoyed a
variety of school trips, including to an
outward-bound centre and the theatre;
enjoyed reading a wider variety of fiction
and non-fiction books; and learnt more
about their local natural habitat and
practised new woodwork skills. They have
also benefited from participation in the
various fundraising activities, notably
through discos (physical activity), Summer
and Christmas Fayres (helping to organise
and run stalls) and Apple Day (gathering
apples and making apple juice).| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The closing balance at the end of the
period was £20,061. The majority of this
(£15,888) is earmarked for Old Skills New
Ways.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not hold reserves.| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|The charity does not employ staff and all
funds raised are to be used for the benefit
of children in the school.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 1stOctober 1981,
amended 23rdOctober 2003| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM| ## **Reference and Administrative details** |Charity name|Friends of Ashburton Primary School| |---|---| |Other name the charity uses|N/A| |Registered charity number|284245| |Charity’s principal address|Ashburton Primary School
Whistley Hill
Ashburton
Newton Abbot
Devon
TQ13 7DW| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Hills|||| ||Sylvie Saunders|||| ||Nick Axford|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Nick Axford|Signing on behalf of others who have
since stood down| ||
Treasurer|| ||30.10.24|| ||30.10.24|| |Numbers Sheet Name|Numbers Table Name| |---|---| |Summary|| ||Table 1| |Bank Reconciliation|| ||Table 1| Excel Worksheet Name Summa Bank Reconciliation **FRIENDS of ASHBURTON PRIMARY SCHOOL** **9/15/2022** ## **FINANCIAL SUMMARY SHEET - YEAR TO 31 AUGUST 2022** |**Activity/Event**|**Income**|**Expenses**|**Totals**|**Last Year**| |---|---|---|---|---| |APPLE DAY|914.89|286.73|**628.16**|| |UNIFORM SALE|62.79||**62.79**|| |EASY FUNDRAISING|31.84||**31.84**|| |FLOWER SALES|0.00||**0.00**|| |TEATOWEL SALES|0.00||**0.00**|| |MUFTI DAY|128.00||**128.00**|| |ICE CREAMS & CAKE SALES|0.00||**0.00**|| |DISCOS|1451.64|487.74|**963.90**|| |CHRISTMAS FAYRE|2179.06|481.85|**1697.21**|| |CHRISTMAS WREATHS|0.00||**0.00**|| |SPONSORED EVENTS|0.00||**0.00**|| |SUMMER FAYRE AND RAFFLE|1555.89|349.05|**1206.84**|| |SPORTS DAY|0.00||**0.00**|| |GIFTS/GRANTS|40.39||**40.39**|| |OLD SKILLS NEW WAYS|22000.00||**22000.00**|| |MISC|2006.00||**2006.00**|| |INTEREST|0.02||**0.02**|| |GIFT AID|0.00||**0.00**|| |||0.00|**0.00**|| |**TOTAL FUNDS RAISED**|||**28765.15**|**0.00**| |**Donations made, etc.**|**Income**|**Expenses**|**Totals**|**Last Year**| |SCHOOL TRIPS/ACTIVITIES||7572.00|**-7572.00**|| |CASH FOR CLASSES||585.00|**-585.00**|| |EQUIPMENT||3034.77|**-3034.77**|0.00| |GIFTS||0.00|**0.00**|| |OSNW||7100.00|**-7100.00**|| |MISC||896.35|**-896.35**|| ||||**0.00**|0.00| |**TOTAL DONATIONS MADE**|||**-19188.12**|**0.00**| |**Administrative Expenses**|**Income**|**Expenses**|**Totals**|**Last Year**| |INSURANCE||0.00|**0.00**|| |POSTAGE (RAFFLE REQUESTS)||0.00|**0.00**|0.00| |OTHER EXPENSES||0.00|**0.00**|0.00| |LOTTERY LICENCE RENEWAL||20.00|**-20.00**|| |ADDITIONS TO STOCK FOR SALE|||**0.00**|0.00| |**TOTAL ADMINISTRATIVE EXPENSES**|||**-20.00**||**0.00**| |---|---|---|---|---|---| |**TOTAL FOR YEAR**|**30370.52**|**20813.49**|**9557.03**||**0.00**| |**Balances at 31 August 2022**|||||| |Lloyds Main a/c|**19528.70**||||| |Lloyds Deposit a/c|**533.21**||||| |Cash|**0.00**||||| |Total|**20061.91**||||| |**RECONCILIATION OF ACCOUNTS**|||||| |**Opening Balances 01/09/21**|||||| |Lloyds Main a/c|9971.69||||| |Lloyds Deposit a/c|533.19||||| |Cash|0.00||||| |||10504.88|||| |Income||30370.52|||| |Less Expenses||-20813.49|||| |**Closing Balances 31/08/22**||20061.91||diff|0.00| |Available cash 31/08/2022||20061.91|||| ## **Bank Reconciliations (Opening Balances)** |1. Lloyds Main Account|| |---|---| |Balance per bank statement 01.09.21|£9,971.69| |Balance of Lloyds main a/c per accounts|£9,971.69| |2. Lloyds Interest Account|| |Balance per bank statement 01.09.21|£533.19| |Balance of Lloyds Int a/c per accounts|£533.19| ## **Bank Reconciliations (Closing Balances)** |1. Lloyds Main Account|| |---|---| |Balance per bank statement 31.08.22|£19,528.70| |Balance of Lloyds main a/c per accounts|£19,528.70| |2. Lloyds Interest Account|| |Balance per bank statement 31.08.22|£533.21| |Balance of Lloyds Int a/c per accounts|£533.21| 7 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A I ndependent Examiner's Report Report lo the tru8teesl members of Cthailly NamT: Friends of Ashburton Primary School On accounls for Ihe year endod 31 AUGUST 2022 Charlty no (If any) 2842415 Set out on pagos 34 I report lo the trustees on my examSnatlon of the eccounts of the 8bove charity (°the Trust,) for the year ended 3110812022 Responsibllltles and As the charity trustees of the Trusl, you are responsible for the preparallon basls of report of the accounts in accordance wllh the requirements of the Charities Act 2011 {'the Act'l. I report in respect of my examinat￿n of the Trust's accounts carrlod out under section 145 of the 2011 Act and in Garrying out my examinalKsn, I have followed the appllcable Dlrectlons glven by the Ch8rlty Commission under section 1495)Ibl of the AGt. I have complelod my examlnalton. l Confirm that no material matters have Gome to my attenllon lolher than that d15Glosed below ') In connectlon wtlh the examlnatlon which glves me cause lo believe that In, any material respect.. accounting records were nol kèpt in accordance with section 130 of the Act or the accounls do not accord with the gccounling records Independènt examiner's statemerit I ha￿ no concerns and have come across no other matters in connectlon with the examlnation lo whl¢h allention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in Ihe brackets rfthey do not 8ppIy. Slgned: 1711012024 Name: Mr Jamle Dawes Rglevant professlonal quallflcatlon(s) or body Ilf any): ACA {ICAEW) Address: 100 QUEEN STREET, NEWTON ABBOT. DEVON, TQ122EU IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matters of ooncemlgee CC32, Independent examln8lioi.i ol charity accounts.. dlrectlons and guidance for examlners)- Glva hero brl8f dotalls of any Items that the examlnerwlshè$ to dlsc103e. IER October 2018 CHARITY (OMM15510N FOR ENGiANO ANO WALES Fr￿ndS of Ashburton Prlm&ry School 28424J Receipts and payments accounts CC16a For the perlod from 01109r2021 3110812022 To Section A Receipts and payments Unre$trlct&d funds Re$trlcted fund8 Endowment fund8 Total funds L08t ￿ar Io lh• toh n•4r4*1É 10th9 hbar••t£ t•thi A1 Rec•lpts 05NW N8Utml Herfta 0￿￿rInCoM 370 &370 4,142 Sub tolal(Gmss InG0n￿ for ARJ 3711 22,000 >137Q 2 A8s•t and Inv•stmènt 941•8, 18eo table). Sub lotol 8,370 22,000 JO,370 142 A3 Payments 4PPLE DAY OOL THIPSS EVENT? CASH FORCLASSES co XMAS FAYRE & RAFFLE SUMMEP FAYRE & RAFFLE EQU￿￿E￿IT osp 287 7.572 585 2A7 7.072 482 )49 1035 4•2 J49 3,03$ 7.100 7.•tlO 700 LOTfERY Li¢epxÈ TEA 10¥SEL SALES GIFTS izz Sub total 13,713 7,100 2D￿l3 2CO*I A4 A$*et and In￿stMent purchases. see tabl• Sub lotal Tolalpayments 13.713 7,10D 20,813 2Q020 Al¢1 ofrecelptslpayments) A5 Tian¥fer8 bottY¢•n fund8 A6 Cash funds last ya•f end Cesh fvnd5 this ye•r end 14,900 9.SJ7 9,517 4,174 968 15,608 10,JOS 20.062 21.383 1+,StsS Section B Statement of assets and liabilities at the end of the period Unrestrfcted Re8trlctsd funds fundjj to n•Av•MI e tr* n••rg•1 È Calegories Detalls Endowmeht funds to n••r•st£ B1 Cash funds Bank balarts- FA8ln A¢Co￿l Bank bBI¥￿- Inlor•siaccowl 3,641 33 rotal cash lunds 4,174 1J,886 C¢OUnNBlI OK Unr•strlthd funds toni4r¢sl E OK OK Endowrn•nt lunds Restrlcted lund$ B2 Other mon•tary a8s•ts Datalls Fund to*￿th •e4t boton $ ¢o•l ILWnèll B3 Investment as#*ts onAI Details Furbd to whl¢h BsD81 bel¢Jn Iuo l¢Jnlll B4 ￿¥4￿ retslned for th• ch8rlty's own use Detall Fund ¢ovthlch r•l410• ArnourbtdLn¥ B5 Llabilitl•s S19n￿ byone or N41> trustees on beh8llof all ihe trustee¥ Signaturo Prfnl Name Datè of oval