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2021-03-31-accounts

Financial Statements Sutton Old People’s Welfare Committee

(incorporating Sutton Lodge Day Centre)

For the year ended 31 March 2021

Registered number: 284231

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DRAFT

Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Contents

Page Page
Reference and administrative details of the company, its trustees 3
and advisers
Trustees' report incorporating the strategic report 4 – 8
Independent auditor's report 9
Consolidated statement of fnancial activities 10
Company balance sheet 11
Consolidated statement of cash fows 12
Notes to the fnancial statements
 13-
19

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Reference and administrative details of the company, its trustees and advisers

For the year ended 31 March 2021

Nominated Trustees during the year under review

Mrs Marilyn Gordon-Jones MBE (Chair) Mrs Pam Norton MBE (Vice Chair) Mrs Reena Barai Mrs Pauline Bier Mrs Joan Crowhurst Mrs Shirley Phillips Mrs Evelyn Cathcart Ms Tracey Tibos Ms Lily Bande Mrs Kate Todd Ms Menaka Piyaratna (resigned 20/04/2020) Mr Dan Pembroke

Charity registered number

284231

Principal and registered office

139 Brighton Road Sutton Surrey SM2 5SW

Chair

Mrs Marilyn Gordon-Jones MBE

Independent examiner

Kevin Avery 3 Green Court Avenue Croydon, Surrey CR0 7LD

Bankers

Lloyds Bank PLC 49-53 High Street Sutton, Surrey SM1 1DT

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Solicitors

None

Trustees' Report incorporating the strategic report

For the year ended 31 March 2021

The trustees present their annual report together with the examined financial statements of Sutton Old People’s Welfare Committee for the year ended 31 March 2021.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the charity's governing document, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective January 2015).

Structure, governance and management

Structure of the charity

Sutton Old People’s Welfare Committee is a registered charity and the Trustees are listed on the Charity Commission Site.

The trustees are the trustees of Sutton Old People’s Welfare Committee in accordance with the Charities Act 2011. The Committee is made up of voluntary individuals with relevant corporate skills and an interest in our work.

Method of recruitment and appointment

Committee members are recruited through open advertisement in our facilities and word of mouth. Selection is carried out by the current committee members who evaluate the skills and experience of applicants against relevant criteria using assessments and interviews.

Policies adopted for the induction and training of Trustees

All trustees, upon appointment, are introduced to the trust by the chair and other committee members. A short briefing on charitable, statutory and fiduciary duties; the role of committee members; and business planning and strategy is included. The committee intend to introduce a more formal induction training during the following year.

Organisational structure and decision making

Strategy and business objectives are agreed by the committee annually and, where necessary, during the year. The Committee meets four times a year to review progress and to make decisions accordingly. There is also a regular operations meeting attended

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

by representatives for trustees, management and volunteers. During this year a funding committee was introduced to deal more effectively with the lack of funds in the charity. All Health and Safety, staff policies and other legal/legislative matters are dealt with by the managers with support from the Committee.

Day-to-day management of the organisation is delegated to the two managers and the service support officers.

Risk management

The Trustees currently consider the possible risks associated with the operation of the Charity and the actions required to mitigate those risks during their committee meetings. The trustees will make a more formal approach to review of risks during the next business year.

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Trustees' Report incorporating the strategic report (continued)

For the year ended 31 March 2021

Objectives and Activities

The trust’s principal objects are to provide a preventative day care service and other support services as appropriate in order to improve and maintain the welfare and wellbeing of older people within the local community supported by a significant band of volunteers.

The works of the trust include day centre activities including, provision of a hot meal; the provision of the Borough’s meals on wheels service and provision of a mobile library service for those who are house bound. The Lodge is also a strategic building to be utilised in need of a major emergency and is always on call.

The staffing structure consists of a manager, one part time support officer and a caretaker/cleaner. There are a further 3 paid part time staff with the Meals on Wheels service. All other roles are filled by volunteers. With a band of approximately 90 essential volunteers care is given to their recruitment and retention.

Strategic report Achievements and performance

The results for the year are set out in the annexed financial statements. The charity continues to work on finding replacement income for the grant from The London Borough of Sutton, which ceased in 2016. It also continues to apply for grants where applicable and to further the hire of the building to outside organisations in the Borough.

Sutton Old People’s Welfare Committee has met its planned revised targets by continuing to work within funding means as far as possible. During 2020/21 the charity had a reduced income matched with a reduced expenditure resulting in a loss for the year of £22,121 (2019/20 loss£16,693). The drop in income from the charitable activities has been replaced with income from grants to help such organisations get through the Covid 19 financial crises. The charity has since this period reopened three days a week for its members and has now reopened for any hire of the building.

The team at the Lodge have used all their time not spent on the reopening to their members in applying for grants, both from the government and from other funders. This has achieved a massive figure of £28,015 to help continue run the charity until such time as the income comes back from its activities. This has enabled the charity to cover the costs of running and to keep the annual loss to a minimum. The next stage will be to return to using all efforts to reduce this annual loss to a break even position, but these efforts have been delayed by Covid 19.

Public benefit

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Trustees' Report incorporating the strategic report (continued)

For the year ended 31 March 2021

No private benefit is derived from the activities of the charity. The Trustees believe that the work of the Committee demonstrates a real public benefit in both preventative works and to the wider community.

Financial review

Principal risks and uncertainties

The principal risks and uncertainties facing the charity are:

The Committee have continued to work on filling the funding gap left by the withdrawal of the grant from The London Borough of Sutton (Please see above achievements and performance report). These results show the effort so far achieved and the ability of the trust to continue to close this gap.

As noted above, the pandemic has not aided this situation in the current year but all work continues to give the charity full funding. The trustees have applied for all government and other support during the current months, post year end, including the rates rebates, rent holidays and any specific grant applicable to the Lodge.

Financial management and reserves policies

The charity’s business plan and associated financial budget is prepared by the treasurer and management staff and approved by the Board of Trustees; the charity’s risks and reserves policy are updated as part of this process and are incorporated into any plans.

Sutton Old People’s Welfare Committee retains at least three months expenditure as “free” reserves to meet the shortfalls in income or unexpected expenses.

The Trustees keep under review the need for free reserves, which are those unrestricted funds not otherwise designated. There are currently no restricted funds and those reserved accounts are able to be used were this to become appropriate.

Related parties and co-operating with other organisations

None of our trustees receive remuneration or other benefit from their work with the charity. Any connection between a trustee or senior manager of the charity must be disclosed to the full board of trustees in the same way as any contractual relationship

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Trustees' Report incorporating the strategic report (continued)

For the year ended 31 March 2021

with a related party. In the current year no such related party transactions were reported.

Employee involvement and employment of the disabled

All employees have the opportunity for training, career development and promotion in accordance with their skills and ability.

The charity recognised its responsibility to disabilities and equal opportunities as required and has continued to ensure that all employees are considered on an equal basis in respect of all areas of employment, including recruitment, training, career development and promotion. We endeavour to promote continuing employment and, where necessary, arrange appropriate training for employees who have become disabled or need other help during their employment.

The charity has implemented a number of detailed policies in relation to all aspects of personnel matters including:

In accordance with the charity's Equal opportunities policy, the charity has long established fair employment practices in the recruitment, selection, retention and training of disabled staff.

Full details of these policies are available from the charity's offices.

Trustees' responsibilities statement

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity Trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the Trustees are required to:

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Trustees' Report incorporating the strategic report (continued)

For the year ended 31 March 2021

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees have done additional work and held extra meetings during the pandemic and are presently of the opinion that this charity is a going concern.

Statement as to disclosure of information to the independent examiner

In so far as the Trustees are aware at the time of approving the Trustees' annual report:

Independent Examiner

Kevin Avery was re-appointed as independent examiner for this current year at the last AGM. This report was approved by the Trustees on 25[th] October 2021, and signed on their behalf by:

Chair

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Independent Examiner's Report to the Members and Trustees of Sutton Old People’s Welfare Committee

For the year ended 31 March 2021

We have audited the financial statements of Sutton Old People’s Welfare Committee for the year ended 31 March 2021, which comprise the balance sheet, the statement of financial activities, the statement of cash flows, and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102. The Financial Reporting Standard applicable in the UK and Republic of Ireland.

This report is made solely to the charity's members and trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and section 154 of the Charities Act 2011. Our examination has been undertaken so that we might state to the charity’s members and trustees those matters we are required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its members and trustees as a body, for our work, for this report, or for the opinions we have formed.

Respective responsibilities of trustees and examiner

As the charity’s trustees you are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. We have been appointed auditor under section 151 of the Charities Act 2011 and report in accordance with this Act. Our responsibility is to examine and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board’s Ethical Standards for Auditors.

Scope of the audit of the financial statements

An examination includes a review of the accounting records kept by the charity and a comparison of financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanation from the trustees concerning any such matter. The procedures undertaken do not provide all the evidence that would be required in audit, and consequently we do not express an opinion on the view given by the accounts.

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Independent Examiner's Report to the Members and Trustees of Sutton Old People’s Welfare Committee

For the year ended 31 March 2021

Independent examiner’s statement

In connection with my examination no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the requirements

Have not been met or to which in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Kevin Avery

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Statement of Financial Activities (including income and expenditure account)

For the year ended 31 March 2021

Not
e
Income:
Income from donors and grants
3
Income from charitable activities
4
Investment income
5
Total income
Expenditure
Expenditure on charitable activities:
Operation of charity
6
Total expenditure
Net movement in funds for the year
Other commercial Income:
Furlough grant from the government
Total funds at beginning of year
Total funds at end of year		 Total
funds
2021
£
84,0
86
3,866
187
88,139		 Total
funds
2020
£
76,8
08
43,427
234
120,469
110,260
110,260		 137,162
137,162
(16,693)
-
126,794
110,101
(22,121)
3,514
110,101
91,494

All income and expenditure derive from continuing activities. All activities relate to unrestricted funds.

The Statement of Financial Activities includes all gains and losses recognised in the year.

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

The notes on pages 13 to 19 form part of these financial statements.

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Company Balance Sheet

As at 31 March 2021

2021
2020
Not
e
£
£
£
£
Fixed assets
Tangible assets
9
1,017
2,280
Total fxed assets
1,017
2,280
Current assets
Debtors
10
1,340
2,276
Cash at bank and in hand
165,029
164,407
Total current assets
166,369
166,683
Creditors:amounts falling due
within one year
11
75,892
58,862
Net current assets
90,477
107,821
Total assets less current liabilities
91,494
110,101
Creditors:amounts falling due
after more than one year
12
-
-
Net assets
91,494
110,101
The funds of the charity
Unrestricted funds:
Unrestricted funds
56,082
70,
026
Total unrestricted funds
56,0
82
70,0
26
Restricted funds:
Restricted funds
-
-
Reserved account - Transport
35,412
40,075
Total restricted funds
35,412
40,075
Total charity funds
91,494
110,101
The fnancial statements were approved by the Trustees on 25thOctober 2021 and
signed on their behalf		 £
1,340
165,029
166,369
75,892		 2021
£
1,017		 £
2,276
164,407		 2020
£
2,280
1,017
90,477		 2,280
107,821
110,101
-
110,101
166,683
58,862
91,494
-
91,494
56,0
82
35,412		 70,0
26
40,075
110,101

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

The notes on pages 13 to 19 form part of these financial statements.

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Statement of cash flows

For the year ended 31 March 2021

Note
Cash fows from operating activities
Operating loss
Adjustments for:
Depreciation of tangible assets
9
Interest received
Decrease in debtors
Increase in trade creditors
Net cash generated from/ (utilised by)
operating activities
Cash fows from investing activities
Proceeds from sale of tangible assets
Purchase of tangible assets
9
Net cash from investing assets
Cash from Merger of CAFÉ
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning
of the year
Cash and cash equivalents at end of year		 2021

£
(18,794)
1,263
187
936
17,030
622
-
-
-
-
622
164,407
165,029		 2020
£
(16,927)
1,263
234
213
17,356
2,139		 2020
£
(16,927)
1,263
234
213
17,356
2,139
2,139
-
-
-
-
2,139
162,268
164,407

1.1 Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention, unless otherwise stated in the relevant notes(s) to these accounts.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

applicable in the UK and Republic of Ireland and the Companies Act 2006.

These financial statements for the year ended 31 March 2021 comply with FRS102 and Charities SORP (FRS 102).

Sutton Old People’s Welfare Committee meets the definition of a public benefit entity under FRS102.

1.2 Going concern

The financial statements have been prepared on a going concern basis, which assumes that the charity will continue to have sufficient resources available to it to continue as a going concern.

Management prepares, and the trustees review, regular financial information which summarises financial performance to date and that forecast for future periods. That financial information also includes cash flow projections. The trustees have considered the future trading forecasts of the charity, together with its levels of forecast capital expenditure and cash reserves. Accordingly, they have concluded that it is appropriate to prepare the financial statements on a going concern basis at present.

Additional work has continued to be done during the continual Covid lockdowns including extra meetings and figures for cash flow forecasts on various bases. All relevant grants and donations have been sought and the Charity has taken some advantage of the government grant for furlough during the second lockdown. The trustees are still of the opinion that cash resources are adequate for a further period of eighteen months without any improvement of funds or situation.

1.3 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. There are currently no restricted funds. 1.4 Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability.

Grants receivable in respect of specified period relating to the general activities of the charity are recognised in the Statement of Financial Activities in the period to which they relate or cover.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been included

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.

1.6 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Motor Vehicles - Over 5 years - Equipment Over 3 to 5 years

1.7 Liabilities

Liabilities are recognised when there is a legal or constructive obligation to pay cash or other assets, and are carried at the present value of the obligation until the obligation is extinguished.

Post year end Sutton Council have now raised an invoice for the outstanding amounts less any agreed reductions due to Covid 19 and the like. This will show an improvement in the 2021-22 accounts as the rent foregone by Sutton Council is written back into reserves.

1.8 Taxation

Sutton Old People’s Welfare Committee is a registered charity and is subject to neither corporation tax nor income tax on its charitable activities.

Judgements in applying accounting policies and key sources of estimation uncertainty

There are no material judgements or estimates applied in the preparation of these accounts.

Income from donors

Total Total
funds funds
2021 2020
£ £
Grants and subsidies from London Borough of Sutton
MOW 51,495 49,787
Other Grants 28,015 -
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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Other Fees
Hire of building
Donations
 929
813
2,834
84,086
 7,272
9,115
10,634
76,808		 7,272
9,115
10,634

Included in other grants are a contribution to rates from the government of £10,000, a lock down grant £1,334 and other grant wins from bids £16,681.

Income from charitable activities

Meals
Activities with users
Total income from charitable activities
Investment income
Deposit Account Interest
Summary by expenditure type
Staf
costs
£
Sutton Lodge day
centre
38,318
Meals on wheels
31,985
Transport
-
Benefts to users -
social
-
70,303
 Direct
costs
£
24,567
9,783
5,607
-
39,957
 Total
funds
Total
funds
2021
£
2020
£
3,018
40,661
848
2,766
3,866
43,427
2021
£
2020
£
187
234
187
234
Total
2021
£
Total
2020
£
62,885
84,613
41,768
42,681
5,607
9,868
-
-
110,260
137,162		 Total
funds
2020
£
40,661
2,766
43,427
2020
£
234
234

All support costs relate to the sole charitable activity of the company.

Analysis of direct costs

Total Total 2021 2020

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Cost of meals
Direct overheads of day centre
premises
Transport
Volunteer expenses
Benefts to users
Staf training
Equipment
maintenance/purchase
Depreciation of assets
Bank charges		 377
30,613
5,564
189
310
43
1,342
1,263
256
39,957		 7,967
32,969
9,868
545
7,367
-
3,237
1,263
482
63,698

Direct costs are allocated to the charitable activities on the basis of headcount or on the estimated service delivered by the support service or other bases if these are more appropriate.

Direct costs are stated after charging depreciation of tangible fixed assets of £1,263 (2020 £1,263)

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Notes to the Financial Statements

For the year ended 31 March 2021

8. Staff costs

Staff costs were as follows:

Wages and salaries
National insurance costs
Other pension costs		 2021
£
68,468
-
1,835
70,303		 2020
£
70,466
-
1,572
72,038

The average monthly number of employees during the year was as follows:

Full time employees
Part time employees
Volunteers		 2021
No.
0
8
123		 2020
No.
0
8
123

During the year, no Trustees received any remuneration (2020 - £Nil). During the year, no Trustees received any benefits in kind (2020 - £Nil).

Reimbursed expenses in respect of trustee meetings, amounted to £Nil (2020 - £Nil).

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Notes to the Financial Statements

For the year ended 31 March 2021

9. Tangible fixed assets

Company
Cost
At 1 April 2020
Additions
Disposals
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
On disposals
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020		 Motor
vehicles
£
30,000
-
-
30,000
30,000
-
-
30,000
-
-		 Equipme
nt
£
8,595
-
-		 Total
£
38,595
-
-
8,595 38,595
6,315
1,263
-		 36,315
1,263
-
7,578 37,578
1,017 1,017
2,280 2,280

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Sutton Old People’s Welfare Committee (Incorporating Sutton Lodge Day Centre)

Registered number: 284231

Notes to the Financial Statements

For the year ended 31 March 2021

10. Debtors

Cash owing from donors
Advance payments
Creditors: Amounts falling due within one year
Cash owing to members
Rent owing to Sutton Council		 2021
£
-
1,340
2,276		 2020
1,149
1,340
2,276
2021
£
392
75,500
______
75,892		 2020
£
362
58,500
______
58,862

11. Creditors: Amounts falling due within one year

12. Creditors: Amounts falling due after more than one year

There are no creditors due after more than one year (2020 = £Nil)

13. Controlling party

There is no ultimate controlling party. The charity is controlled by the Board of Trustees.

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