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2023-07-31-accounts

the Waverley

Farnham

Conductor: Richard Pearce M.A., F.R.C.O.

The SW Surrey and NE Hants Choral Society

Registered Charity No: 284123 NFMS Affiliated Website: www.waverleysingers.com

_____________ Manor Lodge, Hon Treasurer Upper Manor Road, 01483 861028 Godalming, GU7 2HZ Hugh Gammell treasurer@waverleysingers.com

September 2023

To all Members

Treasurer’s Report for the year to 31 July 2023

This year has been notable for a significant increase in the Choir’s membership. There were 93 members listed in the programme for the Summer Concert, though not all took part – nor would we have fitted into St Mary the Virgin Church in Frensham if they had! This is very good news for the Treasurer, and largely explains why the accounts show a healthy surplus on the year, much better than was budgeted for. If the Choir is able to retain or even increase this level of membership, it will be possible to programme regular orchestral works in the future, which the Committee has every intention of doing, if financially viable.

This year’s programme was, inevitably, lower key than last, but we performed the Duruflé Requiem in the autumn and the Brahms German Requiem, in a most effective setting for small orchestra, in the spring, and attracted good and appreciative audiences to all the concerts. Proper credit should go to the publicity team which has done so much to raise the profile of the Choir on-line and in the press, and through Mike Aaronson’s excellent interviews.

Next year, we hope to start making use of Jo Reader’s legacy to further promote the interests of the Choir. A working party is currently developing various proposals which will be discussed by the Committee before the end of 2023. There is much to look forward to!

My thanks as always to everyone in the Choir who makes my job easier, particularly those who help at the concerts with ticket and programme selling and the bar. Thanks also to our loyal Patrons, whose generosity is much appreciated. Liz Witham handles the petty cash account with immaculate precision and Gillian Pickering extracts the maximum in Gift Aid from HMRC. All members have a vital part to play in the future success of the Choir, as their friends and families make up the bulk of our audience and their enthusiasm spreads the word that the Waverley Singers is an ambitious and high-quality Choir, well worth joining.

Hugh Gammell – Hon Treasurer

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THE WAVERLEY SINGERS - FARNHAM,SURREY

Registered Charity No. 284123

ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023

INCOME AND EXPENDITURE ACCOUNT

£ £ £
£
INCOME 2022/2023 2021/2022
Subscription Income
Choir 15,215 13,130
Patrons 3,087 3,052
Tax Refunds via Gift Aid 4,023 2,793
Total Subscription Income 22,325 18,975
Other Income
Donations
 530 490
Shawbrook/CAF Interest
 191 39
Music Account Income
 4,141 1,297
Advertisements 425 150
Refreshments - net 470 366
Miscellaneous 57 700
Workshop – net 603 251
Total Other Income 6,417 3,293
TOTAL INCOME - EXCLUDING CONCERTS 28,742 22,268
EXPENDITURE
Rehearsals 10,110 9,120
Hall Hire 6,452 5,704
Publicity 24 149
Stationery and Postage
 229
Nat. Fed. Music Societies 705 647
Music Account Costs 4,044 1,804
Miscellaneous 832 987
TOTAL EXPENDITURE - EXCLUDING CONCERTS 22,396 18,411
BALANCE OF INCOME OVER EXPENDITURE
EXCLUDING CONCERTS 6,346 3,857
LOSS ON CONCERTS - see attached -2,465 -11,247
SURPLUS OF INCOME OVER EXPENDITURE
FOR THE YEAR 3,881 -7,390

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THE WAVERLEY SINGERS - FARNHAM, SURREY

Registered Charity No. 284123

ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
BALANCE SHEET
Notes
£
£
FIXED ASSETS
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
NET BOOK VALUE OF FIXED ASSETS
3
CURRENT ASSETS
Deposits etc carried forward
6
144
BANK BALANCES AND CASH
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
TOTAL BANK BALANCES AND CASH
42.065
TOTAL CURRENT ASSETS
42,209
Less: CURRENT LIABILITIES
Surplus on tour account
7
1,338
NET CURRENT ASSETS
40,871
TOTAL CHOIR FUNDS
40,874
REPRESENTED BY:
TOTAL CHOIR FUNDS IN PREVIOUS YEAR
36,993
SURPLUS / (DEFICIT) FOR THE YEAR
3,881
TOTAL CHOIR FUNDS
40,874		 ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
BALANCE SHEET
Notes
£
£
FIXED ASSETS
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
NET BOOK VALUE OF FIXED ASSETS
3
CURRENT ASSETS
Deposits etc carried forward
6
144
BANK BALANCES AND CASH
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
TOTAL BANK BALANCES AND CASH
42.065
TOTAL CURRENT ASSETS
42,209
Less: CURRENT LIABILITIES
Surplus on tour account
7
1,338
NET CURRENT ASSETS
40,871
TOTAL CHOIR FUNDS
40,874
REPRESENTED BY:
TOTAL CHOIR FUNDS IN PREVIOUS YEAR
36,993
SURPLUS / (DEFICIT) FOR THE YEAR
3,881
TOTAL CHOIR FUNDS
40,874		 ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
BALANCE SHEET
Notes
£
£
FIXED ASSETS
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
NET BOOK VALUE OF FIXED ASSETS
3
CURRENT ASSETS
Deposits etc carried forward
6
144
BANK BALANCES AND CASH
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
TOTAL BANK BALANCES AND CASH
42.065
TOTAL CURRENT ASSETS
42,209
Less: CURRENT LIABILITIES
Surplus on tour account
7
1,338
NET CURRENT ASSETS
40,871
TOTAL CHOIR FUNDS
40,874
REPRESENTED BY:
TOTAL CHOIR FUNDS IN PREVIOUS YEAR
36,993
SURPLUS / (DEFICIT) FOR THE YEAR
3,881
TOTAL CHOIR FUNDS
40,874		 £

10,675
-		 £
2021/2022
10,678
10,678
-10,675
£
10,675
-
14,449
7,296
20,000
320		 11,922
5,944
20,000
320
3
144
42.065		 3
26
38,186
42,209
1,338		 38,212
1,222
40,871 36,990
40,874 36,993
36,993
3,881		 44,383
-7,390
40,874 36,993

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Venue Date Performance

Ticket Price

AUTUMN
WINTER
St Thomas-on-the-
Bourne
St Lawrence, Alton
29hOctober 2022
3rdDecember 2022
Duruflé Requiem etc
Arise Arise
£15
£15		 SPRING
St Andrew’s,
Aldershot
25thMarch 2023
Brahms German
Requiem
£15		 SUMMER
St Mary the Virgin,
Frensham
25thJune 2023
Summer
Shakespeare
£15
INCOME
Ticket Sales
Profess'l Fees Donations
Donations
Programmes
TOTAL INCOME
EXPENDITURE
Venue
Professional fees
Printing & Publicity
Miscellaneous
TOTAL EXPENDITURE
PROFIT (LOSS) ON
CONCERTS		 2022/23
2021/22
£
£
2,081
1,566

386
32
54		 2022/23
£
2,138
73		 2021/22
£
2,009

70		 2022/23
£
1,928


10

66
 2021/22
£
3,837
600
1,000
102		 2022/23
2021/22
£
£

1,872
3,069
750
2,250
68
87		 TOTAL
2022/23
£
8,019
396
239		 TOTAL
2021/22
£
10,481
1,350
3,250
313
2,499
1,620		 2,211 2,079

 2,004 5,539 1,940
6,156
 8,654 15,394
698
628
317
2,050
2,859
1,500
270
195
292

71
76
36		 275

1,380
320
51		 319

3,520

263
260		 1,256
8,435

234
59		 250
-
1,000
10,299
249
300
24
274		 1,584
8,070
1,074
391		 2,159
22,973
1,049
460
3,089
3,758
2,145
 2,026
 4,362
 9,984
 1,523
10,873		 11,119 26,641
-590
-2,138
66
 -1,107 -2,358
 -4,445 417
-4,717		 -2,465 -11,247

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THE WAVERLEY SINGERS, FARNHAM, SURREY Registered charity No 284123 ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023 NOTES TO THE ACCOUNTS

  1. The accounts have been prepared on a Receipts and Payments basis, as agreed by the Trustees.

  2. The closing balances do not contain any Restricted Funds, as defined in the November 1995 Statement of Recommended Practice issued by the Charity Commission.

  3. In accordance with recommended practice, the gross income and expenditure on various ancillary activities have been shown in the accounts, rather than the net figures, as follows:

Music 2022-2023
£97		 2021-2022
-£507

  1. Consistent with prior years, Rehearsal Costs are shown as a separate item of expenditure, rather than being allocated to concerts. These are the professional fees paid to the conductor and accompanist for their attendance at rehearsals. The professional fees of the conductor for concerts are included in the cost of the individual concerts. The cost of hiring rehearsal halls is shown as a separate item of expenditure.

  2. Fixed assets include assets previously written off against Special Reserves.

  3. The deposit paid to St Lawrence Church for the Christmas 2022 venue has been included in this year’s accounts. The deposits paid to St Lawrence Church for the Christmas 2023 venue and to St Andrew’s Church for the Summer 2024 venue will be carried forward, as will the fee paid to Top Print for posters for the Autumn Concert 2023.

  4. Money has been raised for a choir tour, which we are planning for next year. The choir bank account is used to hold these funds and they are accounted for separately.

  5. Generous donations from choir members and supporters were made for both the Autumn and Spring Concerts. They have been included in the accounts for those concerts not in the income and expenditure account.

Signed on behalf of the Trustees:

John Holden – Chairman

Hugh Gammell – Hon Treasurer

Date: September 2023

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THE WAVERLEY SINGERS – FARNHAM, SURREY

Registered charity No 284123

Independent Examiner’s Report to The Trustees of The Waverley Singers on the Accounts for the Year Ended 31 July 2023

set out on pages 2 to 5

Respective responsibilities of trustees and examiner

The charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which give me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: October 2023

Colin Shepherd CPFA 7 Bryn Road, Wrecclesham Farnham, Surrey GU10 4PZ

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