## the Waverley
Farnham
Conductor: Richard Pearce M.A., F.R.C.O.
## The SW Surrey and NE Hants Choral Society
Registered Charity No: 284123 NFMS Affiliated Website: www.waverleysingers.com
_______________________________________________________________________________ Manor Lodge, **Hon Treasurer** Upper Manor Road, 01483 861028 Godalming, GU7 2HZ **Hugh Gammell** treasurer@waverleysingers.com
September 2023
## To all Members
## **Treasurer’s Report for the year to 31 July 2023**
This year has been notable for a significant increase in the Choir’s membership. There were 93 members listed in the programme for the Summer Concert, though not all took part – nor would we have fitted into St Mary the Virgin Church in Frensham if they had! This is very good news for the Treasurer, and largely explains why the accounts show a healthy surplus on the year, much better than was budgeted for. If the Choir is able to retain or even increase this level of membership, it will be possible to programme regular orchestral works in the future, which the Committee has every intention of doing, if financially viable.
This year’s programme was, inevitably, lower key than last, but we performed the Duruflé Requiem in the autumn and the Brahms German Requiem, in a most effective setting for small orchestra, in the spring, and attracted good and appreciative audiences to all the concerts. Proper credit should go to the publicity team which has done so much to raise the profile of the Choir on-line and in the press, and through Mike Aaronson’s excellent interviews.
Next year, we hope to start making use of Jo Reader’s legacy to further promote the interests of the Choir. A working party is currently developing various proposals which will be discussed by the Committee before the end of 2023. There is much to look forward to!
My thanks as always to everyone in the Choir who makes my job easier, particularly those who help at the concerts with ticket and programme selling and the bar. Thanks also to our loyal Patrons, whose generosity is much appreciated. Liz Witham handles the petty cash account with immaculate precision and Gillian Pickering extracts the maximum in Gift Aid from HMRC. All members have a vital part to play in the future success of the Choir, as their friends and families make up the bulk of our audience and their enthusiasm spreads the word that the Waverley Singers is an ambitious and high-quality Choir, well worth joining.
## **Hugh Gammell – Hon Treasurer**
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## **THE WAVERLEY SINGERS - FARNHAM,SURREY**
Registered Charity No. 284123
## **ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023**
## **INCOME AND EXPENDITURE ACCOUNT**
||£|£|£
£|
|---|---|---|---|
|**INCOME**|2022/2023||2021/2022|
|**Subscription Income**||||
|Choir|15,215||13,130|
|Patrons|3,087||3,052|
|Tax Refunds via Gift Aid|4,023||2,793|
|**Total Subscription Income**||22,325|18,975|
|**Other Income**||||
|Donations
|530||490|
|Shawbrook/CAF Interest
|191||39|
|Music Account Income
|4,141||1,297|
|Advertisements|425||150|
|Refreshments - net|470||366|
|Miscellaneous|57||700|
|Workshop – net|603||251|
|**Total Other Income**||6,417|3,293|
|**TOTAL INCOME - EXCLUDING CONCERTS**||28,742|22,268|
|**EXPENDITURE**||||
|Rehearsals|10,110||9,120|
|Hall Hire|6,452||5,704|
|Publicity|24||149|
|Stationery and Postage
|229|||
|Nat. Fed. Music Societies|705||647|
|Music Account Costs|4,044||1,804|
|Miscellaneous|832||987|
|**TOTAL EXPENDITURE - EXCLUDING CONCERTS**||22,396|18,411|
|**BALANCE OF INCOME OVER EXPENDITURE**||||
|**EXCLUDING CONCERTS**||6,346|3,857|
|**LOSS ON CONCERTS - see attached**||-2,465|-11,247|
|**SURPLUS OF INCOME OVER EXPENDITURE**||||
|**FOR THE YEAR**||**3,881**|**-7,390**|
2
## **THE WAVERLEY SINGERS - FARNHAM, SURREY**
Registered Charity No. 284123
|**ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023**
**BALANCE SHEET**
Notes
£
£
**FIXED ASSETS**
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
**NET BOOK VALUE OF FIXED ASSETS**
3
**CURRENT ASSETS**
Deposits etc carried forward
6
144
**BANK BALANCES AND CASH**
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
**TOTAL BANK BALANCES AND CASH**
42.065
**TOTAL CURRENT ASSETS**
42,209
**Less: CURRENT LIABILITIES**
Surplus on tour account
7
1,338
**NET CURRENT ASSETS**
40,871
**TOTAL CHOIR FUNDS**
40,874
**REPRESENTED BY:**
**TOTAL CHOIR FUNDS IN PREVIOUS YEAR**
36,993
**SURPLUS / (DEFICIT) FOR THE YEAR**
3,881
**TOTAL CHOIR FUNDS**
**40,874**|**ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023**
**BALANCE SHEET**
Notes
£
£
**FIXED ASSETS**
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
**NET BOOK VALUE OF FIXED ASSETS**
3
**CURRENT ASSETS**
Deposits etc carried forward
6
144
**BANK BALANCES AND CASH**
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
**TOTAL BANK BALANCES AND CASH**
42.065
**TOTAL CURRENT ASSETS**
42,209
**Less: CURRENT LIABILITIES**
Surplus on tour account
7
1,338
**NET CURRENT ASSETS**
40,871
**TOTAL CHOIR FUNDS**
40,874
**REPRESENTED BY:**
**TOTAL CHOIR FUNDS IN PREVIOUS YEAR**
36,993
**SURPLUS / (DEFICIT) FOR THE YEAR**
3,881
**TOTAL CHOIR FUNDS**
**40,874**|**ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023**
**BALANCE SHEET**
Notes
£
£
**FIXED ASSETS**
2022/2023
Cost of Fixed assets (See Note 5)
10,678
Additions during the year
10,678
less: Accumulated Depreciation and write off
10,675
Written off this year
-
-10,675
**NET BOOK VALUE OF FIXED ASSETS**
3
**CURRENT ASSETS**
Deposits etc carried forward
6
144
**BANK BALANCES AND CASH**
CAF Bank
14,449
Barclays Community Account
7,296
Shawbrook/United Trust Deposit Account
20,000
Petty Cash
320
**TOTAL BANK BALANCES AND CASH**
42.065
**TOTAL CURRENT ASSETS**
42,209
**Less: CURRENT LIABILITIES**
Surplus on tour account
7
1,338
**NET CURRENT ASSETS**
40,871
**TOTAL CHOIR FUNDS**
40,874
**REPRESENTED BY:**
**TOTAL CHOIR FUNDS IN PREVIOUS YEAR**
36,993
**SURPLUS / (DEFICIT) FOR THE YEAR**
3,881
**TOTAL CHOIR FUNDS**
**40,874**|£
10,675
-|£
2021/2022
10,678
10,678
-10,675|
|---|---|---|---|---|
||£
10,675
-||||
||14,449
7,296
20,000
320||11,922
5,944
20,000
320||
|||3
144
42.065||3
26
38,186|
||||||
|||42,209
1,338||38,212
1,222|
|||40,871||36,990|
|||40,874||36,993|
|||36,993
3,881||44,383
-7,390|
|||**40,874**||**36,993**|
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**Venue Date Performance**
**Ticket Price**
|**AUTUMN**
**WINTER**
St Thomas-on-the-
Bourne
St Lawrence, Alton
29hOctober 2022
3rdDecember 2022
Duruflé Requiem etc
Arise Arise
£15
£15|**SPRING**
St Andrew’s,
Aldershot
25thMarch 2023
Brahms German
Requiem
£15|**SUMMER**
St Mary the Virgin,
Frensham
25thJune 2023
Summer
Shakespeare
£15|
|---|---|---|
|**INCOME**
Ticket Sales
Profess'l Fees Donations
Donations
Programmes
**TOTAL INCOME**
**EXPENDITURE**
Venue
Professional fees
Printing & Publicity
Miscellaneous
**TOTAL EXPENDITURE**
**PROFIT (LOSS) ON**
**CONCERTS**||2022/23
2021/22
£
£
2,081
1,566
386
32
54|2022/23
£
2,138
73|2021/22
£
2,009
70|2022/23
£
1,928
10
66
|2021/22
£
3,837
600
1,000
102|2022/23
2021/22
£
£
1,872
3,069
750
2,250
68
87|**TOTAL**
2022/23
£
8,019
396
239|**TOTAL**
2021/22
£
10,481
1,350
3,250
313|
|---|---|---|---|---|---|---|---|---|---|
|||2,499
1,620|2,211|2,079
|2,004|5,539|1,940
6,156
|8,654|15,394|
|||698
628
317
2,050
2,859
1,500
270
195
292
71
76
36||275
1,380
320
51|319
3,520
263
260|1,256
8,435
234
59|250
-
1,000
10,299
249
300
24
274|1,584
8,070
1,074
391|2,159
22,973
1,049
460|
|||3,089
3,758
2,145
||2,026
|4,362
|9,984
|1,523
10,873|11,119|26,641|
|||-590
-2,138
66
||-1,107|-2,358
|-4,445|417
-4,717|-2,465|-11,247|
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## **THE WAVERLEY SINGERS, FARNHAM, SURREY** Registered charity No 284123 **ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023 NOTES TO THE ACCOUNTS**
1. The accounts have been prepared on a Receipts and Payments basis, as agreed by the Trustees.
2. The closing balances do not contain any Restricted Funds, as defined in the November 1995 Statement of Recommended Practice issued by the Charity Commission.
3. In accordance with recommended practice, the gross income and expenditure on various ancillary activities have been shown in the accounts, rather than the net figures, as follows:
|Music|2022-2023
£97|2021-2022|
|---|---|---|
|||-£507|
4. Consistent with prior years, Rehearsal Costs are shown as a separate item of expenditure, rather than being allocated to concerts. These are the professional fees paid to the conductor and accompanist for their attendance at rehearsals. The professional fees of the conductor for concerts are included in the cost of the individual concerts. The cost of hiring rehearsal halls is shown as a separate item of expenditure.
5. Fixed assets include assets previously written off against Special Reserves.
6. The deposit paid to St Lawrence Church for the Christmas 2022 venue has been included in this year’s accounts. The deposits paid to St Lawrence Church for the Christmas 2023 venue and to St Andrew’s Church for the Summer 2024 venue will be carried forward, as will the fee paid to Top Print for posters for the Autumn Concert 2023.
7. Money has been raised for a choir tour, which we are planning for next year. The choir bank account is used to hold these funds and they are accounted for separately.
8. Generous donations from choir members and supporters were made for both the Autumn and Spring Concerts. They have been included in the accounts for those concerts not in the income and expenditure account.
Signed on behalf of the Trustees:
John Holden – Chairman
Hugh Gammell – Hon Treasurer
Date: September 2023
5
## **THE WAVERLEY SINGERS – FARNHAM, SURREY**
Registered charity No 284123
## **Independent Examiner’s Report to The Trustees of The Waverley Singers on the Accounts for the Year Ended 31 July 2023**
## **set out on pages 2 to 5**
## **Respective responsibilities of trustees and examiner**
The charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
- The charity’s Trustees consider that an audit is not required for this year
- under s144 of the Act and that an independent examination is needed. It is my responsibility to:
- examine the accounts under s145 of the Act;
- to follow the applicable directions given by the Charity Commission (under s145(5)(b) of the Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which give me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** October 2023
Colin Shepherd CPFA 7 Bryn Road, Wrecclesham Farnham, Surrey GU10 4PZ
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