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2020-08-31-accounts

FRIENDS OF DONHEAD

ANNUAL GENERAL MEETING 2019-2020

Monday 16[th] November 2020, 10am, via Zoom call

MINUTES

  1. Reading of Trustee Report, by Chair, Briony Tattersall, for period September 2019 – August 2020 (attached at Annex A).

  2. Reading of Charity’s Accounts (pre-submission) by current Treasurer, John Coggan, for the period 1[st] September 2019 – 31[st] August 2020 (attached at Annex B & C).

3. Election of Trustees:

The Charity’s Constitution provides for a total of four named Trustees, each of whom may serve up to a maximum five-year term. A charity Trustee who has served a whole consecutive term may not be reappointed for a second consecutive term.

Following on from the AGM for year 2018-2019 in June 2020, the appointments below are reiterated:

Briony Tattersall will remain Chair of the Trustees in an Advisory Capacity until July 2021, which has been approved by current Trustees and the Headmaster

Macarena Perez-Rosell was nominated and seconded as Secretary Trustee

Clionadh Pegrum was appointed as Vice Chair to run from September 2020, which has been approved by current Trustees and the Headmaster

John Coggan was later nominated and seconded as Treasurer Trustee

  1. Headmaster 100 Club Draw Winners:

  2. £100 – Treanor Family, £50 – Perera Family, £25 – Chilton Family, £25 – Cardinale Family

  3. Thanks to Committee and volunteers given by Briony Tattersall on her last FOD AGM.

Attendees:

Briony Tattersall, Clionadh Pegrum, Macarena Perez-Rosell, Delia Antointe-Burdett, Helene Erikkson, John Coggan, Charlotte Hendersen

(ANNEX A)

FRIENDS OF DONHEAD

TRUSTEES REPORT

Our Mission

The key role of the Friends of Donhead (hereafter known as ‘FOD’) is firstly, to build a vibrant social community for parents, and secondly, to raise money for the School and its chosen charities.

Public Benefit Statement

The FOD aim to help those who need support external of the School in accordance with its Christian values. The FOD aim, where possible, to support the School financially for the purchase of items that further the child’s experience and education at Donhead Preparatory School through fundraising.

The FOD aim to be inclusive and responsible in all activities.

The FOD values are to support others, develop our community and be cognizant of all those in need and to try and assist within our ability.

Summary

During 2019-2020, the Trustees have continued to oversee the effective running of the charity, with a focus on external giving, whether monetary or materially. This period has been trying due to the Covid-19 pandemic, with all events cancelled from March onwards. Prior to this the FOD had successful events and income. The Trustees and Committee have since employed their thoughts on how to raise money via other avenues, ie. merchandise sales and payment at previously free events (movie nights). However, the chief goal during this period has been to remain present in the community and to continue to draw the community together via these projects.

The chief concern of the Trustees in the latter half of the year has been financial. This means that the planned donations to the School and the chosen charities has been delayed and will not be paid until the following reporting period, in November 2020 and will be significantly reduced. The suggestion by the FOD Chair of a termly ‘Parental Charitable Donation’ to be added to the fees (in line with other local private schools), was accepted by the Headmaster and Governors and, going forward, the FOD will now receive this income via the Bursar’s Office to assist in financial support back to the School, its pupils and its charities. This incentive guarantees an annual income to the Charity, commencing January 2021.

The FOD will continue to support the School in any requests forthcoming and within our financial power. Furthermore, within the Jesuit and School’s ethos, we will also continue with our charitable giving to those who need it most, both internal and external of the School and after the approval of the Headmaster. We continually seek to broaden the base of parents who participate in the FOD and look forward to a return to our annual event programme.

Trustee Appointments for 2019-2020 remain as per the previous year:

Chair - Briony Tattersall Treasurer – Sarah D’Anna Secretary – Carrie Reed

Committee Members During Period September 2019 - July 2020 Include:

John Coggan, Delia Antoine Burdett, Fiona Wyse, Helene Ericsson, Paula Turnbull, Anna O’Shea, Brenda Clayden, Wai Ying Rowntree, Edouina Kearney, Chiara Romeo, Emma Little, Leslie Burros, Macarena Perez-Rosell & Clionadh Pegrum

- Event Summaries: September 2019 July 2020

Bonfire Night – Tuesday 5[th] November, 2019

FOD’s largest annual event with over 700 in attendance. Safety factors remained the main priority, therefore prior notification of the event was given to the Metropolitan Police and St John’s Ambulance provided medical assistance if needed for a bookable fee. Risk Assessment and Public Liability Insurance was also thoroughly checked. The event area was cordoned to ‘kettle’ the children and ensure group safety.

The staff of the OWA provided us with clubhouse access and the FOD hired additional lighting. The bonfire was constructed on the Donhead pitch side. Vulcan Fireworks again provided a spectacular display and a repeat booking was made for the following year (later moved to 2021). Coombe Residential again partially and kindly sponsored the event. The BBQ club excelled and all volunteers and FOD members ensured a great evening was had by all.

Children in Need Day – 17[th] November, 2018

The FOD now assist with this fundraiser, selling merchandise on Reception throughout the week and rounding it off with a cake and sweet sale on the appeal day. A Pudsey Bear costume was borrowed from WCPS and visited children in their classrooms to their merriment and the FOD also debuted their new candy floss machine.

Christmas Fair – Saturday, 7[th] December, 2019

With a change to the format of the last 2 years, and after asking community opinion via an online poll, the majority of the Fair was held indoors. External stallholders set up in the Gym, providing a ‘Christmas shopping mall’, the Grotto returned to the Elements classroom, massage therapists were in the office, the Animal Man show was in the Auditorium and the Refectory was turned into a games room with large items hired in. Outdoors in a marquee was the candyfloss, cake stall, bar and BBQ, with extra gaming stalls including go karts for the children. The choir sang once more and the turnout was great. However, due to providing more for the children to do at hire cost to the FOD, profit was minimal, but all agreed it drew the community together and the spirit embodied the School ethos and the forthcoming Christmas season.

Carol Concert Refreshments – Thursday 10[th] December, 2019

This event was regrettably cancelled due to Sacred Heart Parish Hall being used as a Polling Station and no other venue was accessible, therefore no financial outlay by the FOD on this occasion.

Quiz Night, Friday 28[th] February, 2020

Hosted by Elements teacher, Phil Amos, we again sold out seating in the Gym and the evening went by with no problems and lots of fun. The food, catered by school cook, Olivia Butler, was a hit and the Bar, Raffle, Heads & Tails games all turned a good profit. Coombe Residential kindly sponsored the event again providing quiz tools and prizes for the winners. An enjoyable parent social evening that is very worthwhile and financially beneficial to the FOD to host.

From this point onwards, all FOD events for the academic year were cancelled due to COVID-19 restrictions. The biennial Charity Ball, due in May was optimistically rescheduled to November and then cancelled completely, with a kind return of the deposit by the venue, Sandown Racecourse. The additional suppliers were contacted, and refunds were given in some instances, in order to protect FOD funds, and some credit notes issued for future events. Items kindly donated to the FOD auctions for this cancelled event will be held until a future event requiring auction can be scheduled. The next Ball will now take place in 2022, but the FOD hope to hold an end of year Party with auction in July 2021.

The FOD regret this situation and are keen to honour payments to their chosen charities, but the sum donated will be considerably less than initially mooted, due to lack of income. The cancellation of events means that the FOD are approximately £35,000 down on anticipated annual income.

Events Cancelled in this Period:

Bingo Night, Charity Ball, Charity Disco, Lent & Trinity Term Movie Nights, Summer Fair & Sports Day

Movie Nights:

During the initial half year period, the FOD have continued to host free children’s movie nights, reducing to 1 each term in the Auditorium. These are incredibly popular with the boys and parents still appreciate these afternoons of free childcare by the FOD.

Merchandise and Uniform Sales:

We have again been able to offer for purchase Donhead branded items. These provide small yet steady income to our accounts and succeed in promoting the brand of the School in the wider community. Held stock of these items was low however and more had to be purchased to meet demand, hence the low merchandise income.

The sale of Second-hand Uniform overseen by Anna O’Shea also provides us with a healthy return each term and adds yet another service offered via the FOD. Profits of these sales has increased remarkably with the introduction of convenient card payments and an increase of prices, with a strict overseeing of the quality and condition of items.

ASSETS

The total assets at the end of the Academic Year (to 1[st] September 2020) were £43,872.55 from both the FOD bank account and the Headmasters 100 Account. This amount was used as our starting Balance for the 2020-2021 Financial Year.

Please note that £30,000 of this amount was a charitable donation via a parent, being held in trust by FOD for a future groundwork project at the OWA / Donhead Sports Grounds and cannot be accessed for anything other than this project and must be protected. This project still falls within the FOD’s Constitutional Object at Clause 2b to ‘ engage in activities which support the School and thereby advance the educational facilities of the pupils attending it’.

Notes:

Due to the COVID pandemic a large number of our fundraising events were cancelled between March and July 2020. Our largest fundraiser, The Donhead Summer Ball was unable to take place. This has seen a significant drop in our fundraising capabilities for this financial year.

Some funds for cancelled events we anticipate being returned over the forthcoming year but these will appear in the 2020/21 Accounts.

Donations Summary:

The donations given throughout this accounting year, made in September 2019 from the previous year’s profits were:

£20,000.00 to Donhead Preparatory School

£3,000.00 to Street Child

£3,000.00 to Papyrus

£300.00 to Old Wimbledonians Association for their NHS Campaign during COVID Lockdown

£500.00 to The Shabash Ministry for use in the local Croydon community to tackle youth crime

Annex B provides the Balance Sheet for the accounting period Annex C provides the breakdown of receipts

ACCOUNTS

Following guidance from the Charity Commissioners we have prepared pre-submission accounts (Annex B&C) for the period September 2019 – September 2020.

The Trustees and the Treasurer are solely responsible for the preparation of the accounts.

There is no requirement for the accounts to be audited as income is above £25,000 and under £250,000, this change has been accepted by the Charity Commission and the Constitution amended on 12/10/2020, but accounts must still be Independently Examined by a party not connected with the FOD. There is a requirement to submit the approved accounts to the Charity Commission. David Austin, an independent member of the Donhead Community, not involved in the preparation of the accounts, has been appointed by the Committee as Examiner and will provide an initial analysis of them alerting to possible issues. The Trustees have reviewed and approved the preliminary accounts.

Prior to final examination the following provides an overview of the Accounts Summary which will be provided to the Charity Commission.

Net Expenses (18/7/19 - 31/8/20) £58,491.69

Net Takings (18/7/19 - 31/8/20) £64,228.1

Profit/Loss for Period (18/7/19-31/8/20) £5,736.41

REQUIRED DISCLOSURES

The Charity Annual Return must also include information on whether the charity:

a. pays its trustees

b. raises funds from the general public

c. works with a commercial business that raises money for the charity

d. has a trading subsidiary (a company whose profits go to the charity)

e. has policies for risk management, investment, safeguarding vulnerable beneficiaries, managing conflicts of interest, managing volunteers, and handling complaints.

The FOD:

a. does not pay its Trustees.

b. does not raise funds from the general public

c. does not work with a commercial business that raises money for charity

d. does not have a trading subsidiary

e. has in place policies for data protection and other risks to which we are exposed, but does not manage investments, or work with vulnerable beneficiaries

Public Benefit Statement Declaration

The undersigned Charity Trustees for the FOD have hereby complied with their duty. They have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

Thank you to the Donhead Community for supporting the FOD Committee. Thanks also to the Committee Members for their continued commitment during this period and for their determination and optimism throughout the recent pandemic.

16[th] November 2020

Briony Tattersall (Chair) briony.tattersall@hotmail.co.uk

Clionadh Pegrum (Vice Chair) clionadh.pegrum@gmail.com

John Coggan (Treasurer) john_coggan@hotmail.com

Macarena Perez-Rosell (Secretary) mmprosell@gmail.com

(ANNEX B)

FRIENDS OF DONHEAD

FINANCIAL STATEMENT FOR 1[st] SEPTEMBER 2019 – 31[st] AUGUST 2020

(FOD Annual Accounts - Pre-Submission 2019/20 Academic Year)

EVENT
DEBIT AMOUNT
CREDIT AMOUNT
NET PROFIT
Transaction Administration
£259.15
£0.00
-£259.15
Tea Towels
£714.45
£1,961.00
£1,246.55
Christmas Fair
£9,472.83
£11,194.12
£1,721.29
Donations
£29,800.00
£30,515.00
£715.00
Fireworks Night
£5,669.13
£8,670.04
£3,000.91
FOD Expenses (inc CiN)
£3,379.50
£1,617.12
-£1,762.38
Merchandise Sales
£1,287.50
£1,243.00
-£44.50
Movie Night Expenses
£116.58
£64.02
-£52.56
Pantomime Ticket Sales
£2,486.00
£3,051.00
£565.00
Quiz Night
£2,097.05
£2,986.00
£888.95
Uniform Sales
£400.00
£2,582.80
£2,182.80
Christmas Card Sales
£54.00
£344.00
£290.00
Summer Ball
£2,755.50
£0.00
-£2,755.50
SUB TOTALS
£58,491.69
£64,228.10
£5,736.41

Net Expenses (18/7/19 - 31/8/20) £58,491.69 Net Takings (18/7/19 - 31/8/20) £64,228.1 Profit/Loss for Period (18/7/19-31/8/20) £5,736.41

Starting Balance 1st September 2019 £32,936.64

(ANNEX CI kcNDs Friends of Donhead - Charity Number 284059 STATEMENT OF ASSEfs AND LiABILtTIES AS AT 1 ST SEPTEMBER 2020 CURRENT ASSETS 2019 Cath at Bank and in Hand Curvent Acowrt £39,673.05 £32,936.64 Headmasters 100 C￿b Account £5,193.50 E3,246.50 Cash in Hwd £fJ.00 TOTAL CURRENT ￿$S￿s AND A￿AINED FUNDS £43.87255 £￿.18&14 STATEMENT OF MOVEMENTS IN NET FUNDS YEAR ENDED 31 AUGUST 2019 CURREKr ACCOUNT HEADMASTEFIS 1CKI CLUB CASH TOTAL Net Funds at 1 September 2019 £32,g36.64 £3.246.50 £26,1&8.14 Net Receyts £5,736.41 £1,953.CKI £7,689.41 TOTAL NEf FUNDS AT 31ST AUGUST 2019 £38.673.05 £5.199￿0 £43@7￿5

FRIENDSOF DONHEAO IRe8tst¥ed Chorlty No. 2840591 endent Examlnefs Rè for2 19.2 Aeport to the Trustee5 01 the Frlend5 01 Donhead on Ihe accounts for the year ended 31st Aueust 2020. Aespecuve ReSp)n￿bI￿tIes olTrustees and Examlner The £h4riVs tNstees are responsible for the preparation of the accounts. The Charity's trustees confimi wth the Charity Commi$5ion that an audit 15 not iequired for this year under section 144121 of ihe Charities Act zoii Ith 2011 Act) and that an Independent Examinatlon Is needed. It Is m¥ responsibility to: • examinethe accounts under sectbon 145of the 2011 Act • to follow the procedures lald down in the general Directs'ons given by the Commlssion under seclion 14515llbl of the 2011 Act . to state whether particular mattèrs have come to my attention Basls of Indewdent Examlnerfs Report MY exarninalion wa5 carried out In accordance with the genèral Olrections given by the Charity Commission. An exarninJtion include5 a review of the accountlllE record5 kepi by the charity and cemparisorn of the accourtts presented wlth ihose re¢ords. It also ircludes consideration of any unu5u31 items or disclosures in the accounts and seeking explanations from you as trustee5 concerning any such matte[5. The procedures undertaken do not provide all the evideD¢e that would be requlred in an audit and consequendy no opinion is given as to whether the accounts present 'true and fair vievl and the report 15 lirniled to thD5e matters set out IM the next siatement. Independent Exarnlnef'sstatement In conneth'on vlith my examination. no matter has come to myattention: l. which 8ives rne reasonable cause to believe that In any material respect the requirem*nts.- • to keep accounting record5 in accordance wlth section 130 olthe 2011 Att and tts prepare accounts which accord with the accountine record5 and comply with the

c¢ounting requiremeThts of the 2011 Act have not been met or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understsnding <rf the accounts to be reached. I herebysubmit rny Examination to the Charity Commission. 41r David Austin 16" November 2020

FOD Accounts 2019-2020
FIREWORKS
01/11/2019 1645 Fireworks - Expenses (cash foat)
01/11/2019 7.75 Fireworks - Expenses
01/11/2019 115.2 Fireworks - Expenses
07/11/2019 682.5 Fireworks - Expenses
07/11/2019 5649.7 Fireworks - Income
07/11/2019 1420.34 Fireworks - Income - ticket sales
12/11/2019 400 Fireworks - Expenses
24/02/2020 1100 Fireworks - Expenses
24/09/2019 900 Fireworks - Expenses
31/10/2019 266.5 Fireworks - Expenses
29/10/2019 542 Fireworks - Expenses - glowsticks
29/10/2019 10.18 Fireworks - Expenses - glowsticks
29/10/2019 1600 Fireworks - Income - ticket sales
Sub Total 5669.13 8670.04
TEA TOWELS
02/03/2020 36 Tea Towels - Income
02/03/2020 36 Tea Towels - Income
02/03/2020 12 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 12 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 12 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 12 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 6 Tea Towels - Income
02/03/2020 18 Tea Towels - Income
02/03/2020 12 Tea Towels - Income
03/03/2020 18 Tea Towels - Income
03/03/2020 6 Tea Towels - Income
03/03/2020 6 Tea Towels - Income
03/03/2020 24 Tea Towels - Income
04/03/2020 6 Tea Towels - Income
04/03/2020 18 Tea Towels - Income
04/03/2020 12 Tea Towels - Income
05/03/2020 12 Tea Towels - Income
05/03/2020 6 Tea Towels - Income
06/03/2020 10 Tea Towels - Income
06/03/2020 12 Tea Towels - Income
06/03/2020 6 Tea Towels - Income
06/03/2020 12 Tea Towels - Income
07/04/2020 21.45 Tea Towels - Expenses
07/04/2020 693 Tea Towels - Expenses
09/03/2020 12 Tea Towels - Income

�1

09/03/2020 6 Tea Towels - Income
09/03/2020 24 Tea Towels - Income
09/03/2020 48 Tea Towels - Income
09/03/2020 24 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 10 Tea Towels - Income
09/03/2020 12 Tea Towels - Income
09/03/2020 12 Tea Towels - Income
09/03/2020 12 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
09/03/2020 12 Tea Towels - Income
09/03/2020 24 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
09/03/2020 12 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 30 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 6 Tea Towels - Income
09/03/2020 18 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 6 Tea Towels - Income
10/03/2020 6 Tea Towels - Income
10/03/2020 6 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 6 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 18 Tea Towels - Income
10/03/2020 24 Tea Towels - Income
10/03/2020 18 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
10/03/2020 6 Tea Towels - Income
10/03/2020 42 Tea Towels - Income
10/03/2020 12 Tea Towels - Income
12/03/2020 30 Tea Towels - Income
12/03/2020 36 Tea Towels - Income
13/03/2020 18 Tea Towels - Income
23/03/2020 18 Tea Towels - Income
23/03/2020 12 Tea Towels - Income
24/03/2020 12 Tea Towels - Income
26/03/2020 12 Tea Towels - Income
28/02/2020 12 Tea Towels - Income
28/02/2020 6 Tea Towels - Income
759 Tea Towels - Income
Sub Total 714.45 1961

�2

QUIZ NIGHT
02/03/2020 54.59 Quiz Night - Expenses
02/03/2020 25 Quiz Night - Expenses
04/10/2019 50 Quiz Night Income
07/02/2020 30 Quiz Night Income
07/02/2020 40 Quiz Night Income
07/02/2020 15 Quiz Night Income
07/02/2020 100 Quiz Night Income
07/02/2020 35 Quiz Night Income
07/02/2020 200 Quiz Night Income
03/03/2020 40 Quiz Night - Expenses - refund
10/02/2020 40 Quiz Night Income
10/02/2020 240 Quiz Night Income
10/02/2020 40 Quiz Night Income
10/02/2020 240 Quiz Night Income
10/02/2020 40 Quiz Night Income
10/02/2020 160 Quiz Night Income
11/02/2020 80 Quiz Night Income
11/02/2020 20 Quiz Night Income
11/02/2020 160 Quiz Night Income
11/02/2020 15 Quiz Night Income
11/03/2020 12 Quiz Night Income
11/03/2020 18 Quiz Night Income
11/03/2020 6 Quiz Night Income
11/03/2020 12 Quiz Night Income
11/03/2020 6 Quiz Night Income
11/03/2020 12 Quiz Night Income
11/03/2020 12 Quiz Night Income
11/03/2020 12 Quiz Night Income
12/02/2020 40 Quiz Night Income
13/02/2020 40 Quiz Night Income
20/02/2020 40 Quiz Night Income
24/02/2020 40 Quiz Night Income
25/02/2020 40 Quiz Night Income
28/02/2020 15 Quiz Night Income
1176 Quiz Night Income
24/02/2020 1291.85 Quiz Night - Expenses
26/02/2020 12.99 Quiz Night - Expenses
26/02/2020 322.62 Quiz Night - Expenses
27/02/2020 350 Quiz Night - Expenses - foat
Sub Total 2097.05 2986
CHRISTMAS FAIR
02/12/2019 3440 Christmas Fair - Expenses - cash foat
02/12/2019 232 Christmas Fair - Expenses - wreaths
02/12/2019 64.49 Christmas Fair - Expenses - wreaths
04/12/2019 26.55 Christmas Fair - Expenses
04/12/2019 48.26 Christmas Fair - Expenses
04/12/2019 237.18 Christmas Fair - Expenses
04/12/2019 30 Christmas Fair - Income
05/12/2019 5 Christmas Fair - Income
06/01/2020 21 Christmas Fair - Expenses - License Fee
06/12/2019 5 Christmas Fair - Income
06/12/2019 11.94 Christmas Fair - Expenses - wreaths
07/11/2019 700 Christmas Fair - Expenses - Animal Man

�3

09/07/2020 69 Merchandise - Sales
09/12/2019 276 Christmas Fair - Income
09/12/2019 10046.1 Christmas Fair - Income
09/12/2019 17.25 Christmas Fair - Expenses
09/12/2019 28.05 Christmas Fair - Expenses
09/12/2019 6 Christmas Fair - Income
09/12/2019 5 Christmas Fair - Income
09/12/2019 12 Christmas Fair - Income
09/12/2019 197.48 Christmas Fair - Expenses
09/12/2019 50 Christmas Fair - Expenses Wreaths
09/12/2019 29.62 Christmas Fair - Expenses
09/12/2019 67.73 Christmas Fair - Expenses
09/12/2019 669.62 Christmas Fair - Expenses BBQ Meat
09/12/2019 265.98 Christmas Fair - Expenses - Art Zone and Sugar
09/12/2019 307.02 Christmas Fair - Income
10/01/2020 1400 Christmas Fair - Expenses - Clownfsh
30/10/2019 30 Christmas Fair - Income
30/10/2019 30 Christmas Fair - Income
30/10/2019 30 Christmas Fair - Income
31/10/2019 60 Christmas Fair - Income
30 Christmas Fair - Income
26/11/2019 61.99 Christmas Fair - Expenses
26/11/2019 105.4 Christmas Fair - Expenses
12/11/2019 520 Christmas Fair - Expenses
11/11/2019 30 Christmas Fair - Income
22/11/2019 143.29 Christmas Fair - Expenses
27/11/2019 535 Christmas Fair - Expenses
15/10/2019 600 Christmas Fair - Expenses - Clownfsh
14/11/2019 30 Christmas Fair - Income
17/12/2019 30 Christmas Fair - Income
22/11/2019 30 Christmas Fair - Income
05/11/2019 30 Christmas Fair - Income
28/11/2019 30 Christmas Fair - Income
73 Christmas Fair - Income
Sub Total 9472.83 11194.12
MERCHANDISE
03/03/2020 1147.5 Merchandise - Expenses - Rugby Ball
06/07/2020 60 Merchandise - Sales
06/07/2020 15 Merchandise - Sales
03/07/2020 15 Merchandise - Sales
07/07/2020 330 Merchandise - Sales
08/07/2020 15 Merchandise - Sales
01/07/2020 60 Merchandise - Sales
02/07/2020 20 Merchandise - Sales
30/06/2020 25 Merchandise - Sales
30/06/2020 40 Merchandise - Sales
30/06/2020 30 Merchandise - Sales
30/06/2020 15 Merchandise - Sales
30/06/2020 5 Merchandise - Sales
12/06/2020 30 Merchandise - Sales
17/06/2020 140 Merchandise - Expenses - Prep DVD
22/06/2020 63 Merchandise - Sales
22/06/2020 27 Merchandise - Sales
22/06/2020 6 Merchandise - Sales

�4

23/06/2020 43 Merchandise - Sales
24/07/2020 33 Merchandise - Sales
25/06/2020 27 Merchandise - Sales
25/06/2020 15 Merchandise - Sales
25/06/2020 27 Merchandise - Sales
26/03/2020 12 Merchandise - Sales
29/06/2020 285 Merchandise - Sales
13/03/2020 15 Merchandise - Sales - Rugby Ball
20 Merchandise - Sales - Rugby Ball
28/11/2019 5 Merchandise - Sales - Water Bottle
5 Merchandise - Sales - Water Bottle
Sub Total 1287.5 1243
UNIFORM SALES
03/10/2019 200 Uniform Sales - Expenses - Cash foat
02/03/2020 894.02 Uniform Sales - Income
11/02/2020 125.6 Uniform Sales - Income
12/02/2020 150.22 Uniform Sales - Income
07/10/2019 561.96 Uniform Sales - Income
20/01/2020 2 Uniform Sales - Income
21/10/2019 39 Uniform Sales - Income
490 Uniform Sales - Income
305 Uniform Sales - Income
15 Uniform Sales - Income
200 Uniform Sales - Expenses - Cash foat
Sub Total 400 2582.8
CHRISTMAS CARDS
05/02/2020 344 Christmas Cards - Income
22/11/2019 54 Christmas Cards - Expenses
Sub Total 54 344
MOVIE NIGHT
06/02/2020 19.99 Movie Night - Expenses
08/10/2019 14.99 Movie Night - Expenses
08/11/2019 64.02 Movie Night - Expenses
08/11/2019 64.02 Movie Night - Expenses
13/02/2020 17.58 Movie Night - Expenses
Sub Total 116.58 64.02
PANTO
07/11/2019 135 Panto- Sales
07/11/2019 81 Panto- Sales
07/11/2019 243 Panto- Sales
07/11/2019 54 Panto- Sales
08/11/2019 81 Panto- Sales
08/11/2019 54 Panto- Sales
07/11/2019 108 Panto- Sales
04/11/2019 108 Panto- Sales
07/11/2019 54 Panto- Sales
11/11/2019 108 Panto- Sales
11/11/2019 108 Panto- Sales
11/11/2019 189 Panto- Sales
11/11/2019 108 Panto- Sales
13/11/2019 108 Panto - Sales
13/11/2019 27 Panto- Sales
14/10/2019 108 Panto- Sales
14/10/2019 108 Panto- Sales

�5

15/11/2019 858 Panto - Expenses
15/11/2019 1628 Panto - Expenses
23/10/2019 189 Panto - Sales
15/10/2019 135 Panto- Sales
17/10/2019 54 Panto- Sales
17/10/2019 135 Panto- Sales
18/10/2019 81 Panto- Sales
22/10/2019 54 Panto- Sales
28/10/2019 54 Panto- Sales
28/10/2019 108 Panto- Sales
29/10/2019 54 Panto- Sales
29/10/2019 81 Panto- Sales
31/10/2019 108 Panto- Sales
81 Panto- Sales
11/10/2019 135 Panto- Sales
Sub Total 2486 3051
FOD EXPENSES
08/10/2019 203.47 FOD Expenses - Thank you gifts
01/10/2019 299 FOD Expenses - General (Candy Floss Machine)
10/07/2020 80 Retirement Gift - Edouina
10/09/2019 20 Lottery Registration Fee
11/11/2019 275 Children in Need - expenses - foat for merch sales
11/10/2019 20 Refund Headmasters 100 Club
12/12/2019 60 Sweet Sales - cash foat
13/02/2020 315.82 Book Fair - Card Payments
17/09/2019 100 2018/19 - Auction Prize Expenses
23/09/2019 50 Auction Prize Income
11/12/2019 85 Children in Need - income
14/11/2019 145 Children in Need - expenses - foat for merch sales
20/11/2019 1391.71 Children in Need - income
19/12/2019 63 FOD Expenses
17/06/2020 90 Leavers Gift - Carrie
26/06/2020 90 Leavers Gifts - Anna
26/06/2020 157.5 Leavers Gifts - Waiying
21/01/2020 17 Nativity DVD
73.41 Sweet Sales - income
06/01/2020 1460.71 Donations - Children in Need
Sub Total 3379.5 1617.12
SUMMER BALL EXPENSES (CANCELLED)
07/04/2020 230 Summer Ball - Expenses
24/02/2020 235 Summer Ball - Expenses
24/09/2019 1999 Summer Ball - Expenses
06/02/2020 291.5 Summer Ball - Expenses
Sub Total 2755.5 0
DONATIONS
26/09/2019 20000 Donation - Donhead School
5 Donation - income
26/09/2019 3000 Donation - Streetchild
27/09/2019 3000 Donations - Carers Support
14/04/2020 300 Donations - Old Wimbledonians
27/04/2020 15000 Donations - ORBIS - Income
17/08/2021 15000.00
27/09/2019 3000 Donations - Papyrus
14/07/2020 500 Donations - Shabash Ministry

�6

25/09/2019 510 Summer Fair 19 - Income - Coombe Cheque - late payment
Sub Total 29800 30515
MISCELLANOUS
30/09/2019 8.37 Paypal Fee
30/09/2019 8.37 Paypal Fee
31/10/2019 137 Queried Fireworks Expense TBC
28/02/2020 21.04 Queried Quiz Night Expense TBC
01/07/2020 84.37 Queried EOY Expense TBC
Sub Total 259.15 0
Net Expenses (18/7/19 - 31/8/20) 58491.69 64228.1
Net Takings (18/7/19 - 31/8/20) 64228.1
Proft/Loss for Period (18/7/19-31/8/20) 5736.41
Starting Balance 1st September 2019 32936.64

�7

FOD Accounts 2019-2020

FIREWORKS
Sub Total 5669.13 8670.04
TEA TOWELS
Sub Total 714.45 1961.0
QUIZ NIGHT
Sub Total 2097.05 2986
CHRISTMAS FAIR
Sub Total 9472.83 11194.12
MERCHANDISE
Sub Total 1287.50 1243.0
UNIFORM SALES
Sub Total 400 2582.8
CHRISTMAS CARDS
Sub Total 54 344
MOVIE NIGHT
Sub Total 116.58 64.02
PANTO
Sub Total 2486 3051
FOD EXPENSES
Sub Total 3379.5 1617.12
SUMMER BALL EXPENSES (CANCELLED)
Sub Total 2755.5 0
DONATIONS
Sub Total 29800 30515
MISCELLANOUS PayPal Transaction Fees
Sub Total 259.15 0
Net Expenses (18/7/19 - 31/8/20) 58491.69
Net Takings (18/7/19 - 31/8/20) 64228.1
Proft/Loss for Period (18/7/19-31/8/20) 5736.41
Starting Balance 1st September 2019 32936.64

�1

----- Start of picture text -----
FOD Account 2019/20 Balance Sheet
Net Expenses (1/9/19 - 31/8/20) 58491.69
Net Takings (1/9/19 - 31/8/20) 64228.10
Profit/Loss for Period (1/9/19-31/8/20) 5736.41
----- End of picture text -----

�1

Headmasters 100 Club Account

Transaction Date Debit Amount Credit Amount Balance
17/08/2020 24 5199.5
14/08/2020 12 5175.5
02/07/2020 150 5163.5
02/07/2020 20 5313.5
02/07/2020 25 5333.5
12/06/2020 12 5358.5
03/06/2020 12 5346.5
01/06/2020 12 5334.5
09/03/2020 20 5322.5
04/03/2020 6 5302.5
27/01/2020 20 5296.5
16/12/2019 12 5276.5
20/11/2019 12 5264.5
19/11/2019 20 5252.5
19/11/2019 20 5232.5
19/11/2019 20 5212.5
19/11/2019 20 5192.5
15/11/2019 12 5172.5
12/11/2019 20 5160.5
11/11/2019 20 5140.5
11/11/2019 20 5120.5
11/11/2019 20 5100.5
08/11/2019 20 5080.5
08/11/2019 20 5060.5
08/11/2019 20 5040.5
28/10/2019 60 5020.5
23/10/2019 20 4960.5
21/10/2019 40 4940.5
21/10/2019 20 4900.5
18/10/2019 20 4880.5
17/10/2019 20 4860.5

�1

16/10/2019 20 4840.5
15/10/2019 20 4820.5
15/10/2019 20 4800.5
15/10/2019 20 4780.5
14/10/2019 20 4760.5
11/10/2019 20 4740.5
11/10/2019 20 4720.5
10/10/2019 20 4700.5
10/10/2019 12 4680.5
08/10/2019 50 4668.5
08/10/2019 20 4618.5
08/10/2019 20 4598.5
07/10/2019 20 4578.5
07/10/2019 20 4558.5
07/10/2019 20 4538.5
04/10/2019 100 4518.5
04/10/2019 20 4418.5
03/10/2019 20 4398.5
03/10/2019 20 4378.5
03/10/2019 20 4358.5
03/10/2019 20 4338.5
03/10/2019 20 4318.5
02/10/2019 60 4298.5
01/10/2019 20 4238.5
01/10/2019 20 4218.5
01/10/2019 20 4198.5
01/10/2019 20 4178.5
01/10/2019 20 4158.5
01/10/2019 20 4138.5
01/10/2019 20 4118.5
01/10/2019 100 4098.5
01/10/2019 20 3998.5
01/10/2019 40 3978.5
01/10/2019 20 3938.5

�2

30/09/2019 20 3918.5
30/09/2019 20 3898.5
30/09/2019 20 3878.5
30/09/2019 20 3858.5
30/09/2019 20 3838.5
30/09/2019 20 3818.5
30/09/2019 20 3798.5
30/09/2019 100 3778.5
30/09/2019 20 3678.5
30/09/2019 20 3658.5
30/09/2019 20 3638.5
30/09/2019 20 3618.5
30/09/2019 20 3598.5
30/09/2019 12 3578.5
30/09/2019 20 3566.5
30/09/2019 20 3546.5
27/09/2019 20 3526.5
27/09/2019 20 3506.5
27/09/2019 20 3486.5
27/09/2019 20 3466.5
23/09/2019 20 3446.5
23/09/2019 20 3426.5
23/09/2019 20 3406.5
23/09/2019 20 3386.5
20/09/2019 20 3366.5
19/09/2019 20 3346.5
19/09/2019 20 3326.5
19/09/2019 20 3306.5
19/09/2019 20 3286.5
19/09/2019 20 3266.5
19/09/2019 20 3246.5
195 2148
1973.00 1953

�3

Headmasters 100 Club Account

Total Debit Amount Total Credit Amount Balance
195 2148
Net Proft 1963

�1

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to th• trusteesl m•mbers ol foietrJOS OK ￿C￿j HEAt) On aceounts for tht y•ar ended 2oiq- lozo Charity no Ilf any) S•t out on pag I report to thè trustees (x) my examinatity) ofthe atLount5 of the above charity llh& Trust") for the year ended 31 0? 1020 R•8pon8lbllltl•• and As the charity trustees, you 8r& resp￿sib￿ for the weparation of the ba•1• of report acthtnls in 8co)Tdance Ylilh the Charilies Act 2011 llh¥ Acri. I report in resFeCt ol my examinalion (rf the Trust's accounts carried out undef Section 145 of the 2011 Acl and in ca￿￿ng ¢xrt my examinatlw. I hav& foMo*d all Ihe 8PF4icable Direclions given by the Charily Comm¢ssion under sec￿￿ 145(5llbl of th• A Independent trh¥ ¢hariVs gross InC￿e exceeded £250,000 and l am qualrfied to •xamlneVs 8tatem•nt undertake the examination by b￿n9 a qLtalified mtsmbef of linsert n8m8 of apF4icatde listed tKtyJI. Dekte I l rfnd aP￿Kable. I hav8 Completed my examinalion. l ¢￿fim1 that materlal mattèrs have come to my attenlion (other then th81 disck)sed below'l In connectlon wlh the examlnation vkni¢h grves me cause to believe that in, any material respect,: the accountirwJ records rh)I kepl in ac￿danCe ith saction 130 ofthe Ad: or the accounls did not accord with Ihe aLuynting records.. or the accounts did I￿1 comF4y ￿th the app1'Cab￿ requlrements conceming the fom and content of Accounts set out in the Charities (Accwnts and Rep¢ytsl Regulation5 2008 other than any requiremenl that the accounts gNe a Inje and lairf viw thich ¢5 riot a matter c(￿Sidered as part ￿ an independenl examination. I have no ccffl¢ems and have come arxoss no other matters In connocllon th the ey3minaDon to vthich attentson shoukl be drawn in this report in order to enablè a Fwer understanding ol the accounts lo be reached. ' Ho8se del8te the words in Ihs br8¢kets rfthey do not appty. Slgned: Date: Name: Pl￿￿ th(J7b<+x 4vJf. Relovant professional qualification{s) or body 111 any): IER October 2018

Addre55: /{ %f+X /•rf Section B Disc105ure Only Ixjmplete rf the examiner r￿d5 to highlight matters of con¢em {see CC32. Independent exafflinab"￿ d dwty acc￿nts.. directws and guidance I examir7evsl. GS¥• h•r• d•tslls of •ny hèrn• th•t the examlner wlsh¢s to dlsc105e. IER October 2018

FRIENDS OF DONHEAD IR#ered CharltyNo. 2840YJI Inde dent Emamlnerfs R ofthekcounts lor 2019-20 Report to the Trustees of thè Friènds of Donhead on the accounts for the year ended 31st August 2020. Aespecuve Re5ponslbllltles olTrustees and Exarnlner The chariws trustees are responsible for the prtparation of the accounts. The charity's trustees confirrn with the Chaiity Commis5ioTh that an audit is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Artl and that an Independent Examinatson is needed. It is my responsibilityto= * txamine the accounts under sertion 145 of the 2011 Act • to follow the procedures laid down In the 8tneral Dirtttions w'ven by the Commission under sectii)n 14515llbl of the 2011 Act . to ststewhether partiCu￿r matters have come to my attention 8a515 of Independ•ni Emamlnorfs RopNI My examinatson was carried out in acCord•￿t with the ien•f•l Directions 8iv•n by the Charity Cornmission. An examination includes a review ol the a¢¢ountin8 records kept by the char¢ty ond a comparison of the accounts pr¢sented wilh those records. It also ifitludes considerntion of any unusual iterns or disclosures in the accounts and seeking explanations from you as trustees corceming any su¢h matters. The pro¢edures undertaken do not provide all the evidence that would be required in an ?udit afid consequently no opinion is given Is to whether the accounts present 'true and fair view and the report is limited to th￿e rnatters setout In the next Statement. Indepandent Statement In connection with my eyaminatson. no Matter h4$ come to myattention: l. vknlch gives me reasonable(au5e to believe that in any m•terial respettthe requirements- • to keep ac¢ountin8 records in accordance with sertion 130 of the 2011 Act and to prepare a¢counts which accord with the actounting records and comply with th• accounting requirements of the 2011 Act have not been met or 2. to whlch, in my opinion, attention should be drawn in order to enable • proper understanding of theaccounts to be reached. I hereby submit rny Examination to the Charity Cornmission. dv David Austin 16" November 2020