Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 10 2024 To 30 09 2025
Section A Reference and administration details
Charity name Forest Green Village Hall Other names charity is known by Registered charity number (if any) 284026 Charity's principal address Horsham Road Forest Green Dorking, Surrey Postcode RH5 5RZ
Forest Green Village Hall
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| L E Harber-Baker | Chairman | FGVH Committee | ||
| T C May | Treasurer | FGVH Committee | ||
| G L Collis | Secretary | FGVH Committee | ||
| M J Clayton | Committee Member | FGVH Committee | ||
| L Buckland | Committee Member | FGVH Committee | ||
| C Riggins | Committee Member | FGVH Committee | ||
| V Prosser | Committee Member | FGVH Committee | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Elected by the Committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The provision of a Village Hall for meetings, lectures, classes, recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants of Forest Green.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Village Hall is an integral part of local community affairs and provides a venue for community events and is available for hire by third parties. The Village Hall is also active in organising community events on the nearby village green including a Village Fete and a Bonfire & Fireworks event. The Hall is used for local council meetings, as a polling station in local and national elections, community gatherings and events such as community meetings, national celebration events, coffee mornings and parent/child groups. In addition, the Hall is available for hire by individuals and organisations for activities deemed suitable by the Committee such as private parties, musical groups, health and fitness classes, societies and cultural meeting groups. Any revenue derived from hires is retained by the Hall to cover its running costs.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Hall is in use on a regular weekly basis for various of the activities described in Section C. This year noted an increase in the use of the Hall for health and fitness activities including cycle events and yoga as well as for local band practice, art classes and craft classes. The Café of the Green continued to be a success with Friday in addition to the Sunday events meaning that these community events are taking place for 10 months of the year. The events are run by committee members and other local volunteers and are well attended by local residents including adults and children. The Beetle Drive event was well attended by adults and children alike and was enjoyed by all and the 100Club continued to provide useful revenue to the Hall. There was a welcome donation from the local Tanhurst Vineyard following their open day and the bonfire+fireworks evening in October was well attended by local residents from the surrounding area due to its family-friendly nature and also provided a welcome contribution to the Hall’s revenue. This year saw a major refurbishment of the ladies, gents and disabled toilet facilities and was funded by the YFS Small Community Fund (Surrey County Council).
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Section E Financial review
The charity’s policy is to keep in reserve at least one year’s projected Brief statement of the costs of running the Hall. charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The Village Hall was successful in obtaining a grant of £27,510 from the YFS Small Community Fund (Surrey County Council) to fund the toilet refurbishment.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Timothy Charles May Position (eg Secretary, Chair, Treasurer etc) Date 13.04.2026
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| Forest Green Village Hall- Receipts and Payments 01/10/2024-30/09/2025 | Forest Green Village Hall- Receipts and Payments 01/10/2024-30/09/2025 |
|---|---|
Opening balance 1 Oct 2024 Barclays Closing balance 30 Sept 2025 Barclays Difference Income Expenditure Net income |
£27,394.16 £29,050.58 £1,656.42 £34,917.13 £33,260.71 £1,656.42 |
| £1,656.42 |
| Forest Green Village Hall Statement of Assets & Liabilities at 30/09/2025 Current assets Barclays bank current account Debtors and prepayments Note 1 Current liabilities Creditors Note 2 Net current assets Financed by: Accumulated fund as per Income and expenditure accounts Notes: 1. Debtors and prepayments Yoga (Amy Miller for Aug, Sept) Insurance for 2025/26 Slinfold Band for July, Aug and Sept Art Barn for Aug Art Barn storage 2. Creditors: Private party Smith return of deposit Cleaning for Sept FG 100 subs to be brought forward Return of party deposit Hannah Chapman |
30/09/2025 29050.58 1649.16 |
|---|---|
| 30699.74 664.25 664.25 30035.49 30035.49 112.00 1253.16 64.00 160.00 60.00 |
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| 1649.16 | |
| 100.00 75.00 429.25 60.00 |
|
| 664.25 |
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The building situated on the Village Hall site is insured for £584,170, which is based on the indexed reinstatement cost at 22 September 2025.
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Fixed assets are written off as the expenditure is incurred.
Independent Examiner's report to the trustees of Forest Grnen Village Hall I report to the trustees on my examination of the accounts of Forest Green Village Hall for the year ended 30th September 2025. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charities Commission under s145(5)(b) of the Act. Independent Examiner's statsment I have completed my examination and confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Trust as required by s130 of the Act.. or 2. the accounts do not accord with those records. Agreed grant income from Surrey County Council with email evidence. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a Pfoper understanding of the accounts to be reached. Graeme East Bsc ACA 6 New Road, Forest Green, Dorking, Surrey RH5 5SA 13th April 2026