Charity Registration Number. 283758 WIN R LION CLUB Rtry ND TAN AC YEAR EN 30 UNE
WINDSOR LIONS CLUB CHARITY TRUST FUND REPORT AND AC OR THE YEAR END 30 NE 2024 rEN List of Officers Trustees, Report Independenr Examifter's Report Balance Sheet Statement of Financial Actiwties Club Administration Account Notes to the Accounts 8-11
WIN Rrry TRusf FUND EPORT AND ACCOUNT5 FOR THE YEAR EN NE 2024 President- Judy Salmon First Vice President Martin Tocher Second Wice President Simon Phillips Secretary Paul Skinner Treasurers Nick Vaughan CAF Bank Lid. Kings Hill, West Malling. Kent. ME19 4JQ CharÉty Registration Number-. 2837S8 Page I
WIN ARttY TR FUN THE YEAR EN TRusfEES REPOR The purpose of the Trustees. Report is to set ihe objectives of the Lions Club and asSlSt in the interpretarion ol the accounts set out on pages 5 to 11. Other infomiation is provided to tomply with the latest Statement of Recommended Practice. haritable ects The Club is affiliated to Lions Clubs International. a global oryanisation of volunteers dedicated to the highest standards of community and humanitarian service. Windsor Lions Club exists for fellowship and to help those in need in the local community through both fundraising and direct involvement. Windsor Lions Club Charity Trust Fund is an unincorporated associaiion and is governed by the Trust Deed dated 29 May 1981. Its charity registration number 15 283758. The Club's working titles are Windsor Lions Club and Lion5 Club of Windsor. The Club comprises volunteers who pay an annual Tnembership subscriprion. It is managed by a Board of Trustee5 who are elected annually by and from amongst the membership. The Club holds business meetings once a month and decisions are made on a simple majority basis unless Constitutional or Segal requiremerrts mandate a greater majority. The Club operates three bank accounts. The Activiries account is the main account for the receipt of funds and payment of donations and can contain funds of both an unrestricted and restricted nature. The Horse Ride account is used solely for receipts and expenses associated wth the Club's annual horse ride. its largest fundraising event of the year. The Club account Is used for ihe receipt of membership dues and payment of other expenses associated with the running of the Club itself. The Club's aim is to make donations in line wth funds received during the year. The Club doe5 not intur any capital expenditure or have costs of a recurring natLFre. Its main fundTaising event is the annual Horse Ride, and if this event were to be cancelled it could severely limii the Club's ability to offer support over the following year. The Club has therefore mandated a minimum Unrestricted Reserve amount of £15.OIK). The Reserve amount is calculated as follow5. Horse Ride Welfare Donations Governance 10.000 If(OVerable expense5 il event is cancelled at short notice 4,000 To cover minimal level of support fof ofte year l.Oi)O Bank charges and independent examination fee Total Reserve At 30 June 2024 the Club's Uniestrirted Reserve amounted to £40.527 12023." £42,427). Page 2
FOR THE YEAR ENDED 30 The Club agaln held a number of successful fundrasing events during the year (see Note 2 to the accountsl. The Club'5 major fvndrai5ing event rontinues to be the Horse Ride in IMndsor Great Park. Sadly, the event in September 2023 had to be Cancelled at very short notice due to the unseasonably hot condltions that would have presented a risk to the horses and nders. The event therefore realised loss in terms of entry fees less costs of £3.042, afthough this was fortunately offset by a £15.000 donation towards the costs of Tunning the event. The Swimathon is n(pw a long-sknding and Successful event that raised over £15.0(M) in the year. The event was held at the new venue of St George's khool in Ascot. vknich pro4d very popular th all the participating teams. The series of pre-christmas Santa Sleigh collections is now ll-establi5hed. and a 9ater number of rounds V•re undenaken in 2023 than in previous years. Amost £6.$00 was raised. much of which was spent in woviding gifts to children from less *ll-off households in the area. A total of £35.662 <2023.. £30.996) was ralsed from fundraising actimties during the year. Expenses incurred in running these actiwties were £15.191 (2023.. £23,882), leading to an increase Fn net income for the year to £20.471 12023.. £7.1141. When other donations are also taken into account the club was able to iontinue to provide its usual level of SUPPKtrrt for the community wth minimal impaa on its accumulated reserves. During ihe year the Club donated £36,253 in dire(r graffl5 and £10,992 In other good5 and services to charitles and other good causes. m05t of them in ihe local area. All members of the Club elect Tfustees annually, and all Trusiees are members of the Club. The following served as Trustees during the year. Alan Brown Mark Fraser Roger Hale Simon Phillips Diane Purchase Judy Salmon Michael Sells Paul Skinner Robert Tavinor Martin Tocher Nick Vaughan Rlchard Vaughan Presldeftt 11 January 2025 The principal office of the charlty is lo(ated at 4 The aoisters. Brld9eman Drive. Windsor, Berkshire. SL4 3sr Page 3
WINDSOR LION HAIUTY TRUST FUND REPORT AN OR EAR EN 30 IN EPENDEKf EXA INERS RE Independtnt ExamIne5 Report to the Tnlsrees of the Wlndsor Llons Club Charity Trust Fund I report to the trustees on my examination of the atcounts of the Trust for the year ended 30 June 2024. which are set out on pages 5 to 11. Respertive responsibilities of trustees and examiner The charity's trustees are responsible for the prepararion of the accounts in accordance with the requirements of the Charitie5 Act 2011. The charity's trustees consider that an audit is not required for this year under section 144(1) of the Charities Act 2011 and that an independent examinarion 15 needed. It is my responsibility to- Examine the accounts under section 145 of the 2011 Act". To follow all the applicable Directions given by the Charity Commission under section 14515)Ib> of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come ro my attention in connettion with the examination which gives me cause to believe that in. any material respect." the accounting records were not kept Sn accordance with sertion 130 of the Charities Act," o the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the form and conient of accounts set out In the Charities (Accounts and Reports) Regulatior15 2008 other than any requirement thai the accounts give a 'true and fair, view which is not a matter considered as part of an independent examlnatlon. I have no concerns and have come across no orher matters in connection with the examination to which attention should be drawn in thi5 ieport in Order to enable a proper understanding of the accounts to be reached. r4 Perfect Accountancy Services Ltd 35 Ruddlesway Windsor 8erkshSre SL4 SSF YLJanuary 2025 Page 4
WIN 30 BALANCE SHEEr Note 2024 2023 sse Cash at bank:_ Activitie5 Account Horse Ride Account 20,671 79.621 32,374 70,050 Prepayments 3.108 103.400 102.424 urren Creditors.. Amounts fallin9 due wrthin one year 1540) (500) Deferred Income (48.083) (38,083J Total Assets less Current Liabilities 54.777 Funds Unrestricted Restricted 40,527 14.250 42.427 21.414 Total Charity Funds Approved by the board of trustees on 11 January 2025 and signed on its behalf bv Honorary Treasurer Page 5
WIN so LIONS LUB CHARITY TRUST FUN EPORT A FOR THE YEAR ENDED ATEmE1 OF FINANCI vi Nore 2024 2024 2024 Unrestrirted Restricted Total 2023 Totsl From Voluntary Sources Donations Fundraising Events 837 35.662 14.42 5 15.262 35.662 49. 300 50,996 Bank Interest Receivable 164 164 165 36.663 51,088 RESOUR EXPENOE Direct Charitable Expenditure Fundraising and Publicity Governance Costs Repayment of Donation5 Recla55ification of Donations 52.228 191 1. 144 6,589 58,817 191 1,144 69,323 23.883 1,106 1,500 115.000) 15.000 Total Resources Expended 38.S63 21.589 60.152 96.811 Net incoming resources in the year (1,900) (7, 164) 19,0641 (16,350) Fund balances brought forward at l July 2023 42.427 21.414 63,841 80, 191 Fund balances carried forward at 30June 2024 40.527 14,250 54,777 Page 6
2024 2023 Subscrlptions (see note) 2.365 2.082 Less.. Mernbership dues payable to LFon5 Clubs lrternational 12.357) {2.293) 12101 Proceeds ol Race Night Lknnatlons received from nrmbers Pro(eed5 of Chaner ThBneT Proceed5 of Har¥Jover lunch Other Donations Bank interest 826 498 327 231 57 419 387 1,750 360 1.944 2,92 L Room Hlre Club Supplles 8ank Charges CompLrter Software Insurances Data Protectiors Rtrgistrar 2022 Hartdover c¥nner costs Starlonery Equlpment Glft - Meal Voucher TomErt)la Prize5 Charlty (k)narions Posiage Clothing 1.075 410 447 63 233 44 35 922 478 395 150 132 ioi 56 35 27 11.3381 13,4661 Excessllshortfalll of Income over Expenditwe 614 17561 8alance brouglm fOard ai ljuly 2023 2,995 3,751 Balance carrled fon¥ard at 30 June 2024 £166 of subscription Inco in respect of ihe year ended 30 JunÈ 2025 was collecred in the year. (2033 subscrlprl¢>n Incon was collectedin re5*tt of ihe Trearended30June 2024? Page 7
WIND OR LIONS ITY TRusf F REPORT AN EN NO THE ACCOU The accounts have been prepared in accordance with ihe Chartties SORP IFRS 1021 published in Ocrober 20 19. and FRS 102. Incom All incorne is recorded on an accruals basis. All cash is held in current accounts wkth CAF Bank Ltd. Amounts are recorded on an accruals basis. NDRAI YMEN Receipts Payments Net nr Augusi 2023 September 2023 October 2023 December 2023 January 2024 Centrica Summer Fair Horse Ride Swimathon Santa Sleigh collection Chfistrnas Tree collettion 561 8,745 16,801 7,879 1.676 {2301 3.213 (1,4831 {1.4021 {289) 331 11.958 15,318 6,477 1,387 35.662 1191) 35,471 Receipts Payments Net August 2022 September 2022 October2022 December 2022 December 2022 January 2023 Centrica Summer Fair Horse Ride Swinarhon Santa Sleigh collection Cenrnca Chrisrmas Fair Chrisrmas Tree collettion 361 9.099 12.850 7.054 343 1.289 (172) 118.493) 13,606) (1. 126) (210) <275) 189 19.394) 9.244 5.928 133 1.014 30.996 (23.882) 7.114 Page 8
WINDSOR LI ARITY TRvsf FUND AN 30 NE 202 O THE AccouKr in RE El ANDP continue The Restricted Funds total comprises two amounts. £4,250 is held orF behalf of the Windsor Community Defibrillator Partnership. of which Windsoi Lions Club is a leading member. The purpose of this Initiative is to provide a network of defibrillators in afid around Windsor town centre for the benefit of residents and visitors. £ 10,000 is held on behalf of the Nationwide Building Society. in respett of a fundraising initiative staged in its Windsor branch during the year. This amount will be paid to a nominated local charity in 2024125. RttABLE EXPENDITURE Note 2024 2023 Donations paid to charirable organisations 36.253 28.490 Payments for goods and service5 supplied to beneficiaries 10,992 33,200 Payments directly in support of the above 4.984 7.633 69.323 Proposals for grants are considered by all members of the Club at Its monthly business meeting. Most proposals are in the form of a formal written request received either direcily from the org3nisation or individual seeking support or From someone raising funds on behalf of that organisation or individual. Larger proposals will first be assessed by one of the Club's subcommittees before being broLbghi to the monthly busines5 meeting. and in the case of applications from charities checks such as a review of the latest set of financial statements may be undertaken. Other proposals may be submitted directly by members of the Club if they feel that a person or organisation would be a deserving recipient of the Club'5 SUPPOrt. All proposals are voted on by the members at the business meetlng. with a simple majorlty belng requlred to support a proposal. Page 9
OR LION CHARttY TR PORT ANDA rs FOR THE YE4R EN 30 N£ 2024 NO E AccouNrs con Inued .1 DONATI Donations more than £ 1.000 were made to the follong organi5ations during the year-. Wlndsor Christian Action Alexander First School Windsor Boy5 school Clewer Green School Blue Acre Horse Rescue St Marvs School Winkfield 15,000 5.070 1.545 1.495 1.332 1.181 25.623 Donations of £1,000 or less were made to a further 27 organisations and individuals. IABILITI '.AM NT FALLIN E WITHIN NEY 2024 2023 Independent Examination fee accrual 540 500 2024 2025 Entry Fees for Horse Ride - September 2024 37.083 23.083 Grant for costs of Horse RSde September 2024 11.000 15,000 48.083 38.083 There were no employees of the chariry in the current or preceding year. None of the trustees was employed by the charlty and no remuneration or expenses were paid to any trusteè in the current or preceding year. Page 10
WINDSOR LIONS CLUB CH TRUST FUND FOR THE YEAR E 30 NE 2024 NO OTHEA coupirs contl 2024 2023 Independent Examination fee Bank Charges 580 564 500 606 1,144 1,106 Page 11