2023-03-31-accounts - Sevenoaks Primary School Parent Teacher Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Summary
the charily asset out in its goveilllllg document		The object ofSevenoaks Primary School PTA isto advance the
		education of pupils in the School in
		particular by:
		2.1 Developing effective
		relationships between the staff,
		parents and others assodated with
		the school;
		2.2 Engaging in activities or
		providing facilities or equipment
		which support the school and advance
		the education ofthe pupils.
Summary ofthe main activ5es in relation tothose purpmes forthe public benefit, in pariicutar, the activities, projects or services identiTied in the accounts.	para 1.w and 1.19	When organising PTA activities the Trustees kept in mind the Charity Commission's guidance on public benefit. The Trustees understood that in order to actforthe public benefit, all activities must be
		undertaken within the main aims (o~) ofthe Assodation, as detailed above.
		The Trustees took care to ensure that
		the Association's activities (taken as a
		whole) fulfilled all these aims and that
		these were at the heart ofeverything
		that the Association undertook in the
		year
		The main activities were the running
		ofevents to raise funds. These were
		used for the purchase ofequipment
		and facilities to enhance the

			education ofthe children at the
			School.
			The Committee focused on providing
			a varied range ofactivities that in addition to raising funds, also fostered more~relationships
			between the staff, parents and others
			associated with the School. The
			events were held on the School
			premises with the aim ofencouraging
			the children and their famiTies to
			become directly involved at the
			School.
			The Committee assisted directly
			(where possible and appropriate) in
			providing educational opportunities	to
			the children. For example, the
			Trustees were pleased to assist the
			School children to design their own
			Christmas Cards, which their families
			could then purchase.
			The PTA also runs a second-hand
			school uniform shop, the main aim
			being to promote recyding and good
			relationships between the School and
			Parents orCarers. This is done by
			encouraging donations ofgood quality
			second hand school clothing and
			making it available to the parents at	a
			reasonable price, for the benefit of the children attending the School, as
			weil as donating uniform to those
			families in need
Statement	confirming	Paw 1.18
whether the truslees have
had regard	tothe guidance
issued by the Charity
Commission	on public
benefit

ou ma	c	hoose	to indude further s	talamanls where rehvant about
				The only grants are those made
Policy	on	grant	making	directly to the School to fund facilities and educational activities. Afi such
				expenditure is discussed and
				approved in advance atTrustee
				Committee meetings.

The Committee cannot stress enough
the great contribution made by
volunteers tothe work ofthe PTA.
'Ihese indude committee members,
parents, carers, staff and not least
the pupils themselves. It isthrough
the continued support ofall these
people that the PTA can achieve its
objecbves and we would like to thank
everyone involved in organising, and
running the fundraising and other
activities fortheir time and efFort.

		The Trustees are pleased to announce
		that 2022/23 has been another
Summary oflhe main achievemsnls ofOe charity,		successful year in terms of raising funds for the school.
idenfrfying the d iference Ire charily's work has made io ihe circumsiances ofils		The fundraising has been achieved primarily through PTA fundraising
beneficiaries and any wider benefits tosodety asa		events, but also from donations and sponsorships from local businesses.
whole.
		Net receipts were raised ofK4,337 (last year f12,366). But this was
		alter donations to school to purchase
		equipment ofF17,561(last year
		K2,262).
		The Commitbse organised 6 main
		fund-raising events in the year raising
		receipts off28,288(last year
		f22,460). The most successful
		events were the Christmas fair which
		raised Kg,430and the Summer Fair with colour run which raised f6,135.
		As well as fun and games, the
		Committee continued to give the
		children chances to undertake
		educational activities such as making
		their own Christmas decorations and
		decorating biscuits at the Christmas
		Fair, and arts and crafts activities at
		other events induding the Halloween
		Oisco and Summer Fair. The sate of
		Chrisbnas cards by the children again
		proved popular.
		The PTA is commilted to making
		available ood uali second hand

uniform at very afFordable prices in
support ofour charitable objectives.
The Committee also run a popular
fundraising initiative, Top Draw,
which isa monthly lottery. During
the year this provided a net profit of
K1,237 (last year E1,450).
We also continued to support families
through financial diificulties by
maintaining a Hardship fund which is
available to be used to ensure that all
children get the same access to
school opportunities and experiences.
Future plans ofthe Committee:
The Committee will continue to raise
funds through events and sponsorship
for new equipment, as well as
ensuring funds are spent on providing
for dubs and activities to support the
children. We will also have a focus on
providing indusive events for all
children at the school through a
varie of SEN friendl initiatives.

Review ofthe charily's				The financial posiTion atIhe end ofthe year	The financial posiTion atIhe end ofthe year
financial posiTion atfiie	end			is healthy wilh cash funds off43,172
ofthe
Slaiement explaining the
poficy for holding reserves stating why Ihey are hekl				The PTA aims to hold a reserve of f5,000,being the amount the
				Treasurer has estimated is required	to
				maintain adequate cash flow on a day
				to day basis. Time lags may occur
				between the PTA raising funds and
				the School being able to spend them
				but the aim ofthe Committee isto
				pass funds to the School as soon as
				practicable.
Amount ofreserves hdd				At the end ofthe year, f5,000 was
				held ln reserve.
Reasons for hokfing zero
Details offund materially		in	Para 1&4
deficit
Explanation ofany			Para 128	There are no uncerkiiMies cunenlly about
uncerlainfies about the				the ctuirity conhnuing asagoing concern.
charity corilinuing asa going
concern
dditional information	iep5lonaii
You choose toindude		furlher shuamenls		where relevant about
				Net receipts raised from the activities
The charily's principal sources offunds (induding any fundiaising)			PWa f47	ofthe Assodation continue to be used to support the key objective of benefitting children ofSevenoaks Primary School.
				Due to the poor interest rates
Investment policy and objecbves induding any social inveslment policy				available in the year, surplus funds were not placed on Deposit. This situation is constantly under review.
adopted
A d sciipfion ofthe principal
risks facing the charfiy
Olher

Type of governing document	Type of governing document	Type of governing document		The Committee has adopted in full the	The Committee has adopted in full the
itrust deed, royal charter)				PTA-UK (Formerly NCPTA) Model
				Constitution for Parent Teacher
				Assodations.
Bowisthe charity				Unincorporated Association of
co sfituled'7 (e.d unincorporated				Parents, Carers, Staff and Friends of the School.
association, CIO
Truslse	selection methods			Trustee vacandes are communicated
induding	details ofany			to all members via the School
consiiiufionai provisions e.g. election lo post orname of any person or body enfiiled to appoint one or more trustees				Newsletter. Members who wish to become Trustees are co-opted at a Committee meeting, until they can be formally elected at the next AGM.
Additional information		(optional)
You	choose ioindude further easements			where relevant about
				The management ofSevenoaks
Policies and procedures adopted forthe inducfion and training oftrustees			Para '1.51	Primary School Parents Teacher Assodation (PTA) is undertaken by the Trustees Committee, all ofwhich give their time voluntarily and receive
				no 'remuneration. The Headteacher	of
				Sevenoaks Primary School isthe
				President ofthe Assodation. The
				organisation has no paid slaff. The
				organisation has no related parties.
				PTA isa member ofPTA-UK which
				provides advice and help to Parent
				Teacher organisations.
				The main work ofthe Charity is the
				running offund-raising events. Risk
				assessments are undertaken on all
				events in advance by the Head teacher ofthe Sevenoaks Primary
				School and the Chairs of PTA. The risk
				assessment forms were devised using
				Kent County Coundl guidelines as
				well as information from the websites
				ofthe NCPTA and the Health and
				Safety Executive.
				In addition, training is provided to
				members when appropriate.
The charity's organisaiional structure and any wider			Para 1.51
network	with which the
cha	works

Relationship	with any	pea c51
related parties
Other

Cha	name		Sevenoaks	Prim School Parent Teacher Assoch5on	Prim School Parent Teacher Assoch5on
Other name the cha		uses
Charity's	principal address		Sevenoaks	Primary School, Bradboume	Park Road,
			Sevenoaks	TN133LB

	Trustee name	Trustee name
	Katherine	Sutdill'e	Co-Treasurer	From September	2022
	Alice Andreas		Co —Treasurer	From September	2022
	Fiona Dennis		Co - Chair	From September	2022
	Sally Crooks		CO- Chair	From September	2022
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

	Sevenoaks	Primary School Parent Teacher	Primary School Parent Teacher	Assocation
	Cbartttf number 283688
	Statement ofassets and liabiTnies asat32Narcb 2023
	Current account			32,876
	Deposit account			7,623
	Top Draw			2594
	Petty Cash
	Total cash funds			43,173
	Stockofunifo
	Gift Nd to be redaimed			0
	Stock for events			353
	Caterin			0
	Glow Toys for events			0
	Event expenses	paid in	advance
Assets for own use	Equipment and	lighting	for even	0
				0
				982
	Coin sorter			0
	Events income	received	in advance	0
	Invoices unpaid	at year-end		0
	Other expendltum			0
Net assets				44,748

				Sevenoaks Primary School Parent Teacher Assocation	Sevenoaks Primary School Parent Teacher Assocation	Sevenoaks Primary School Parent Teacher Assocation	Sevenoaks Primary School Parent Teacher Assocation	Sevenoaks Primary School Parent Teacher Assocation
				Charity number		283688
				rorthe year from		1April 2022tn 31Starch 2023
Receipts and pay
								2021
Donations						100		24,153
Fundralsing events						28,288		9,275
Sales ofschool unronn						2687	1622
Sale of Christmas	cards and			hoodies		1482	840	3,933
Bank interest						17
				Total receipts		32,574	25,524	37,690
Payments
Costs offundraising		events				8,026	7,021	760
Costs ofChristmas		cards and hoodies				209	1,557	3,127
School uniform casts						1,309	1,474	175
Governance costs						1,132
					Sub total	10,676	10,893	5,146
Purchase ofequipment
						10,676	10,&93	5,146
fret receipts		before		donates	toScbool	21,898	14,631	32,544
						-17,561	-2,262	-22,759
			Net fpaymmrts)		/receipts	4r337	12r369	9,789
Cash funds last year end						39,319	26,950	17,165
Cash used to purchase			assels Ipreaayrnaras			-483
						43,173	39,319	26,950

	Gobe~ifthe examiner needs to highfight mattws ofconcern (seeCC32, independent examine%on ofcharftii~dllscltons and gnidence fcr	Gobe~ifthe examiner needs to highfight mattws ofconcern (seeCC32, independent examine%on ofcharftii~dllscltons and gnidence fcr	Gobe~ifthe examiner needs to highfight mattws ofconcern (seeCC32, independent examine%on ofcharftii~dllscltons and gnidence fcr
	excBBiners).
Give bete briefdeMs ef
any items that the
exatnhler wishes to
disclose.