##
##
##
|Summary|ofthe purposes of|||
|---|---|---|---|
|the charily asset out in its
goveilllllg
document|||The object ofSevenoaks
Primary
School PTA isto advance the|
||||education of pupils
in the School in|
||||particular
by:|
||||2.1
Developing
effective|
||||relationships
between the staff,|
||||parents
and others assodated
with|
||||the school;|
||||2.2
Engaging
in activities or|
||||providing
facilities or equipment|
||||which support the school and advance|
||||the education ofthe pupils.|
|Summary ofthe main
activ5es in relation tothose
purpmes forthe public
benefit, in pariicutar, the
activities, projects or
services identiTied
in the
accounts.||para 1.w and
1.19|When organising
PTA activities the
Trustees kept in mind the Charity
Commission's
guidance
on public
benefit.
The Trustees understood
that in order to actforthe public
benefit,
all activities must be|
||||undertaken
within the main aims
(o~) ofthe Assodation,
as
detailed above.|
||||The Trustees took care to ensure that|
||||the Association's
activities (taken as a|
||||whole) fulfilled
all these aims and that|
||||these were at the heart ofeverything|
||||that the Association
undertook
in the|
||||year|
||||The main activities were the running|
||||ofevents to raise funds.
These were|
||||used for the purchase ofequipment|
||||and facilities to enhance the|
||||education ofthe children at the||
|---|---|---|---|---|
||||School.||
||||The Committee
focused on providing||
||||a varied range ofactivities that in
addition to raising funds, also
fostered more~relationships||
||||between the staff, parents
and others||
||||associated
with the School. The||
||||events were held on the School||
||||premises
with the aim ofencouraging||
||||the children
and their famiTies to||
||||become directly involved at the||
||||School.||
||||The Committee
assisted directly||
||||(where possible and appropriate)
in||
||||providing
educational
opportunities|to|
||||the children.
For example, the||
||||Trustees were pleased to assist the||
||||School children to design their own||
||||Christmas
Cards, which their families||
||||could then purchase.||
||||The PTA also runs a second-hand||
||||school uniform shop, the main aim||
||||being to promote recyding
and good||
||||relationships
between the School and||
||||Parents orCarers.
This is done by||
||||encouraging
donations
ofgood quality||
||||second hand school clothing
and||
||||making it available to the parents at|a|
||||reasonable
price, for the benefit of
the children
attending
the School, as||
||||weil as donating
uniform to those||
||||families
in need||
|Statement|confirming|Paw 1.18|||
|whether the truslees have|||||
|had regard|tothe guidance||||
|issued by the Charity|||||
|Commission|on public||||
|benefit|||||
##
|ou ma|c|hoose|to indude further s|talamanls
where rehvant about|
|---|---|---|---|---|
|||||The only grants are those made|
|Policy|on|grant|making|directly to the School to fund facilities
and educational
activities.
Afi such|
|||||expenditure
is discussed
and|
|||||approved
in advance atTrustee|
|||||Committee
meetings.|
|The Committee
cannot stress enough|
|---|
|the great contribution
made by|
|volunteers tothe work ofthe PTA.|
|'Ihese indude committee
members,|
|parents, carers, staff and not least|
|the pupils themselves.
It isthrough|
|the continued
support ofall these|
|people that the PTA can achieve its|
|objecbves and we would
like to thank|
|everyone
involved
in organising,
and|
|running
the fundraising
and other|
|activities fortheir time and efFort.|
##
|||The Trustees
are pleased to announce|
|---|---|---|
|||that 2022/23 has been another|
|Summary oflhe main
achievemsnls
ofOe charity,||successful year in terms of raising
funds for the school.|
|idenfrfying the d iference Ire
charily's work has made io
ihe circumsiances ofils||The fundraising
has been achieved
primarily
through
PTA fundraising|
|beneficiaries and any wider
benefits tosodety asa||events, but also from donations
and
sponsorships
from local businesses.|
|whole.|||
|||Net receipts were raised ofK4,337
(last year f12,366). But this was|
|||alter donations to school to purchase|
|||equipment
ofF17,561(last year|
|||K2,262).|
|||The Commitbse
organised 6 main|
|||fund-raising
events in the year raising|
|||receipts off28,288(last year|
|||f22,460). The most successful|
|||events were the Christmas
fair which|
|||raised Kg,430and the Summer Fair
with colour run which raised f6,135.|
|||As well as fun and games, the|
|||Committee
continued to give the|
|||children
chances to undertake|
|||educational
activities such as making|
|||their own Christmas
decorations
and|
|||decorating
biscuits at the Christmas|
|||Fair, and arts and crafts activities at|
|||other events induding
the Halloween|
|||Oisco and Summer Fair.
The sate of|
|||Chrisbnas cards by the children
again|
|||proved popular.|
|||The PTA is commilted to making|
|||available
ood
uali
second hand|
|uniform at very afFordable prices in|
|---|
|support ofour charitable objectives.|
|The Committee also run a popular|
|fundraising
initiative,
Top Draw,|
|which isa monthly
lottery.
During|
|the year this provided a net profit of|
|K1,237 (last year E1,450).|
|We also continued
to support families|
|through
financial
diificulties
by|
|maintaining
a Hardship
fund which is|
|available to be used to ensure that all|
|children get the same access to|
|school opportunities
and experiences.|
|Future plans ofthe Committee:|
|The Committee
will continue to raise|
|funds through
events and sponsorship|
|for new equipment,
as well as|
|ensuring
funds are spent on providing|
|for dubs and activities to support the|
|children.
We will also have a focus on|
|providing
indusive
events for all|
|children at the school through a|
|varie
of SEN friendl
initiatives.|
##
|Review ofthe charily's||||The financial
posiTion atIhe end ofthe year|The financial
posiTion atIhe end ofthe year|
|---|---|---|---|---|---|
|financial
posiTion atfiie|end|||is healthy
wilh cash funds off43,172||
|ofthe||||||
|Slaiement explaining the||||||
|poficy for holding reserves
stating why Ihey are hekl||||The PTA aims to hold a reserve of
f5,000,being the amount the||
|||||Treasurer has estimated
is required|to|
|||||maintain
adequate
cash flow on a day||
|||||to day basis. Time lags may occur||
|||||between the PTA raising funds and||
|||||the School being able to spend them||
|||||but the aim ofthe Committee
isto||
|||||pass funds to the School as soon as||
|||||practicable.||
|Amount ofreserves hdd||||At the end ofthe year, f5,000 was||
|||||held
ln reserve.||
|Reasons for hokfing zero||||||
|Details offund materially||in|Para 1&4|||
|deficit||||||
|Explanation ofany|||Para 128|There are no uncerkiiMies
cunenlly about||
|uncerlainfies
about the||||the ctuirity conhnuing asagoing concern.||
|charity corilinuing asa going||||||
|concern||||||
|dditional
information|iep5lonaii|||||
|You
choose toindude||furlher shuamenls||where relevant about||
|||||Net receipts raised from the activities||
|The charily's
principal
sources offunds (induding
any fundiaising)|||PWa f47|ofthe Assodation
continue to be used
to support the key objective of
benefitting
children ofSevenoaks
Primary School.||
|||||Due to the poor interest rates||
|Investment
policy and
objecbves induding
any
social inveslment
policy||||available
in the year, surplus
funds
were not placed on Deposit.
This
situation
is constantly
under review.||
|adopted||||||
|A d sciipfion ofthe principal||||||
|risks facing the charfiy||||||
|Olher||||||
##
##
|Type of governing
document|Type of governing
document|Type of governing
document||The Committee
has adopted
in full the|The Committee
has adopted
in full the|
|---|---|---|---|---|---|
|itrust deed, royal charter)||||PTA-UK (Formerly
NCPTA) Model||
|||||Constitution
for Parent Teacher||
|||||Assodations.||
|Bowisthe charity||||Unincorporated
Association of||
|co sfituled'7
(e.d unincorporated||||Parents, Carers, Staff and Friends of
the School.||
|association,
CIO||||||
|Truslse|selection methods|||Trustee vacandes are communicated||
|induding|details ofany|||to all members
via the School||
|consiiiufionai
provisions e.g.
election lo post orname of
any person or body enfiiled
to appoint one or more
trustees||||Newsletter.
Members
who wish to
become Trustees are co-opted at a
Committee
meeting,
until they can be
formally
elected at the next AGM.||
|Additional
information||(optional)||||
|You|choose ioindude further easements|||where relevant about||
|||||The management
ofSevenoaks||
|Policies and procedures
adopted forthe inducfion
and training oftrustees|||Para '1.51|Primary
School Parents Teacher
Assodation
(PTA) is undertaken
by
the Trustees Committee,
all ofwhich
give their time voluntarily
and receive||
|||||no 'remuneration.
The Headteacher|of|
|||||Sevenoaks
Primary
School isthe||
|||||President ofthe Assodation.
The||
|||||organisation
has no paid slaff. The||
|||||organisation
has no related parties.||
|||||PTA isa member ofPTA-UK which||
|||||provides advice and help to Parent||
|||||Teacher organisations.||
|||||The main work ofthe Charity is the||
|||||running
offund-raising
events.
Risk||
|||||assessments
are undertaken
on all||
|||||events
in advance
by the Head
teacher ofthe Sevenoaks
Primary||
|||||School and the Chairs of PTA. The risk||
|||||assessment
forms were devised
using||
|||||Kent County Coundl
guidelines as||
|||||well as information
from the websites||
|||||ofthe NCPTA and the Health and||
|||||Safety Executive.||
|||||In addition,
training
is provided to||
|||||members
when appropriate.||
|The charity's organisaiional
structure and any wider|||Para 1.51|||
|network|with which the|||||
|cha|works|||||
|Relationship|with any|pea c51|
|---|---|---|
|related parties|||
|Other|||
##
|Cha|name||Sevenoaks|Prim
School Parent Teacher Assoch5on|Prim
School Parent Teacher Assoch5on|
|---|---|---|---|---|---|
|Other name the cha||uses||||
|Charity's|principal address||Sevenoaks|Primary School, Bradboume|Park Road,|
||||Sevenoaks|TN133LB||
||Trustee name|Trustee name||||Name
tn|oflesson lor body) entitled
ntbustee
dan|oflesson lor body) entitled
ntbustee
dan|
|---|---|---|---|---|---|---|---|---|
||Katherine|Sutdill'e|Co-Treasurer|From September|2022||||
||Alice Andreas||Co —Treasurer|From September|2022||||
||Fiona Dennis||Co - Chair|From September|2022||||
||Sally Crooks||CO- Chair|From September|2022||||
|5|||||||||
|6|||||||||
|7|||||||||
|8|||||||||
|9|||||||||
|10|||||||||
|11|||||||||
|12|||||||||
|13|||||||||
|14|||||||||
|15|||||||||
|16|||||||||
|17|||||||||
|18|||||||||
|19|||||||||
|20|||||||||
##
||Sevenoaks|Primary School Parent Teacher|Primary School Parent Teacher|Assocation|
|---|---|---|---|---|
||Cbartttf number 283688||||
||Statement ofassets and liabiTnies asat32Narcb 2023||||
||Current account|||32,876|
||Deposit account|||7,623|
||Top Draw|||2594|
||Petty Cash||||
||Total cash funds|||43,173|
||Stockofunifo||||
||Gift Nd to be redaimed|||0|
||Stock for events|||353|
||Caterin|||0|
||Glow Toys for events|||0|
||Event expenses|paid in|advance||
|Assets for own use|Equipment
and|lighting|for even|0|
|||||0|
|||||982|
||Coin sorter|||0|
||Events income|received|in advance|0|
||Invoices unpaid|at year-end||0|
||Other expendltum|||0|
|Net assets||||44,748|
|||||Sevenoaks Primary School Parent Teacher Assocation|Sevenoaks Primary School Parent Teacher Assocation|Sevenoaks Primary School Parent Teacher Assocation|Sevenoaks Primary School Parent Teacher Assocation|Sevenoaks Primary School Parent Teacher Assocation|
|---|---|---|---|---|---|---|---|---|
|||||Charity number||283688|||
|||||rorthe year from||1April 2022tn 31Starch 2023|||
|Receipts and pay|||||||||
|||||||||2021|
|Donations||||||100||24,153|
|Fundralsing
events||||||28,288||9,275|
|Sales ofschool unronn||||||2687|1622||
|Sale of Christmas|cards and|||hoodies||1482|840|3,933|
|Bank interest||||||17|||
|||||Total receipts||32,574|25,524|37,690|
|Payments|||||||||
|Costs offundraising||events||||8,026|7,021|760|
|Costs ofChristmas||cards and hoodies||||209|1,557|3,127|
|School uniform casts||||||1,309|1,474|175|
|Governance
costs||||||1,132|||
||||||Sub total|10,676|10,893|5,146|
|Purchase ofequipment|||||||||
|||||||10,676|10,&93|5,146|
|fret receipts||before||donates|toScbool|21,898|14,631|32,544|
|||||||-17,561|-2,262|-22,759|
||||Net fpaymmrts)||/receipts|4r337|12r369|9,789|
|Cash funds last year end||||||39,319|26,950|17,165|
|Cash used to purchase|||assels Ipreaayrnaras|||-483|||
|||||||43,173|39,319|26,950|
##
||Gobe~ifthe examiner needs to highfight
mattws ofconcern (seeCC32,
independent
examine%on ofcharftii~dllscltons and gnidence fcr|Gobe~ifthe examiner needs to highfight
mattws ofconcern (seeCC32,
independent
examine%on ofcharftii~dllscltons and gnidence fcr|Gobe~ifthe examiner needs to highfight
mattws ofconcern (seeCC32,
independent
examine%on ofcharftii~dllscltons and gnidence fcr|
|---|---|---|---|
||excBBiners).|||
|Give bete briefdeMs ef||||
|any items that the||||
|exatnhler wishes to||||
|disclose.||||