Trustees' Annual Report for the period
Period start date Period end date From 1 April 2021 To 31 March 2022
Section A Reference and administration details
Charity name
1[st] Lindfield Scout Group
Other names charity is known by
Registered charity number (if any) 283377
Charity's principal address
c/o 22 Savill Road
Lindfield, Haywards Heath West Sussex Postcode RH16 2NX
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 0 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Keeble | Chair | GroupExecutive Committee | ||
| Alan Dyke | Member | GroupExecutive Committee | ||
| Alison Garwood | GroupAdministrator | GroupExecutive Committee | ||
| Simon Fitzpatrick | Treasurer | From 17 Nov 2021 | GroupExecutive Committee | |
| Claire Stone | GroupScout Leader | GroupExecutive Committee | ||
| Joanne Broom | Asst GroupScout Leader | From 17 Nov 2021 | GroupExecutive Committee | |
| Anna Heath | Member | From 17 Nov 2021 | GroupExecutive Committee | |
| TimothyWall | Member | GroupExecutive Committee | ||
| Richard Griffiths | Treasurer | Until 17 Nov 2021 | GroupExecutive Committee | |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Scout Association Structures
- (eg. trust deed, constitution)
How the charity is constituted
As per Scout Association Rules
- (eg. trust, association, company)
Trustee selection methods
Appointed by the Group Executive Committee
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
As part of a worldwide organisation, Scouting offers challenge and adventure to over 100 young people in Lindfield and the surrounding area. young people across the UK
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Scouting offers challenge and adventure to 400,000 young people and 100,000 adults across the UK. In our group we do some pretty amazing things, but for us, adventure is a way of life and not just an activity or expedition. Our Scouts grow in confidence by trying out new skills and stretching themselves. Whether it’s our older Scouts trying out their French on an international trip or a Scout leading his Patrol for the first time, each time we challenge ourselves, it’s a step forward. When a Scout stands up to a bully, or sticks up for what they believe in; that’s an adventure.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
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regular weekly meetings of six separate section providing a range of activities to you people ( male and female) ranging in age from 6 to 14.
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In addition we provide trips away to “camp” for all ages
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Other activities in include
oFarm visits -
Raft building
-
Geocaching
-
Flight simulator “flying”
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Day hikes
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Overnight hikes
-
First aid training
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Section D Achievements and performance
Providing the regular activities for the young people every week
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Section E Financial review
Funds are raised in three main ways:
Brief statement of the • Parental “subscriptions” charity’s policy on reserves • Fund raising activities • Donations for the use of the building Funds are spent on day to day expenses, maintaining our range of equipment (tentage etc) and maintaining our Scout Hut. Reserves are built up in order to facilitate the on-going maintenance of the Scout Hut and to carry out a full refurbishment of the building over a period of five years.
Details of any funds materially in deficit
none
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) S A Fitz atrick p Full name(s) Simon Fitzpatrick Position (eg Secretary, Chair, Treasurer etc) Date 21 Mar 2022
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1st Lindfield Scout Group Cash Flow Accounts 2019-2022
| Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
Income 2021-2022 2020-2021 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Subscriptions | Capitation | |||||||||||
| Parental Subscriptions | £10,951.39 | £2,773.50 | £14,429.00 | Capitation | £8,967.00 | £5,600.00 | ||||||
| Total Subscriptions | £10,951.39 | £2,773.50 | £14,429.00 | Total Capitation | £8,967.00 | £5,600.00 | £0.00 | |||||
| Camps/Events | Camps/Events | |||||||||||
| Cosmic Camp2019 | £1,240.86 | Cosmic Camp2019 | £1,216.56 | |||||||||
| Cub CampApr 2019 | Cub CampApr 2019 | £1,536.62 | ||||||||||
| Cub Camp2020 | £376.36 | Cub Camp2020 | £290.00 | £400.00 | ||||||||
| Joint CampMay2022 | £1,370.33 | Joint CampMay2022 | £312.00 | |||||||||
| Scout Camp2019 | £2,358.01 | Scout Camp2019 | £2,785.74 | |||||||||
| Scout Camp2020 | £329.97 | Scout Camp2020 | ||||||||||
| Scout Camp2021 | £1,521.34 | Scout Camp2021 | £1,173.70 | |||||||||
| Scouts WS 2022 | £6,302.35 | Scouts WS 2022 | £6,200.00 | |||||||||
| Raft Races 2021 | £240.18 | Raft Races 2021 | £311.00 | |||||||||
| MonopolyRun 2022 | £348.66 | MonopolyRun 2022 | £312.30 | |||||||||
| Go Beavers 2022 | £334.10 | Go Beavers 2022 | £500.00 | |||||||||
| Overland Hike 2022 | £65.00 | |||||||||||
| Total Camps Visits etc. | £10,116.96 | £0.00 | £4,305.20 | Total Camp Visits etc. | £8,874.00 | £290.00 | £5,938.92 | |||||
| Fund Raising | Fund Raising | |||||||||||
| Bike Ride | £4,260.40 | Bike Ride | £2,529.67 | |||||||||
| Arts Festival | £401.40 | Arts Festival | £65.00 | |||||||||
| RotaryClub Dinner | £280.00 | £300.00 | RotaryClub Dinner | £99.88 | ||||||||
| Village Day | £981.92 | £899.25 | Village Day | £465.01 | £299.80 | |||||||
| Village Night | £726.91 | Village Night | £117.23 | £182.70 | ||||||||
| Total Fund Raising | £1,261.92 | £300.00 | £6,287.96 | Total Fund Raising Expense | £682.12 | £0.00 | £3,077.17 | |||||
| Investment Income | Insurance | |||||||||||
| Interest | £3.15 | £47.12 | £79.10 | Fire | £2,188.66 | £2,185.75 | £2,046.55 | |||||
| Interest Scout Deposit | Equipment | £709.46 | £709.46 | £672.27 | ||||||||
| Total Investment Income | £3.15 | £47.12 | £79.10 | Total Insurance | £2,898.12 | £2,895.21 | £2,718.82 | |||||
| Other Income | Utility Bills | |||||||||||
| ElectricityAccount Refund | £1,551.40 | Electricity | £729.05 | £1,322.85 | £1,945.81 | |||||||
| Donation | £200.00 | £397.35 | Phone/Broadband | £295.81 | £145.70 | £191.93 | ||||||
| ElectricityFeedin | £623.31 | £719.19 | £661.98 | Water & Sewerage | £635.47 | £127.35 | £298.53 | |||||
| Leaders Curry | £140.00 | Waste Collection | £26.67 | £80.00 | £80.00 | |||||||
| Total Other Income | £2,514.71 | £719.19 | £1,059.33 | Total Utility Bills | £1,687.00 | £1,675.90 | £2,516.27 | |||||
| HMRC | Hut Running Costs | |||||||||||
| Gift Aid | £593.46 | £2,892.07 | £2,874.14 | Cleaning | £1,210.99 | £561.67 | £1,650.00 | |||||
| Grants | £18,097.00 | General/Equipment | £448.79 | £645.37 | ||||||||
| Total HMRC | £593.46 | £20,989.07 | £2,874.14 | Electrical | £156.00 | £30.59 | ||||||
| Gardening | £120.00 | £165.00 | £240.00 | |||||||||
| Hut Rental | White Goods | £694.98 | ||||||||||
| Lindfield Dance School | £2,814.00 | £1,370.00 | £3,057.00 | Tables | £264.18 | |||||||
| Potential PT | First Aid Provision | £82.86 | £68.76 | |||||||||
| Jill Sayers | £384.00 | £48.00 | £336.00 | Fire Alarm Service | £235.20 | £297.00 | £325.20 | |||||
| Post Natal Fitness | £168.00 | Maintenance | £350.67 | £21.94 | ||||||||
| Swoove | £334.00 | £105.00 | £300.00 | Total Scout Hut | £2,365.65 | £1,979.45 | £3,224.10 | |||||
| Biggs | £180.00 | £468.00 | ||||||||||
| Limepalm | £600.00 | £468.00 | Hut Refurbishment | |||||||||
| Pilates | £600.00 | £486.00 | £924.00 | Painting | £50.00 | |||||||
| Trident Explorers | Floor | £624.00 | ||||||||||
| Private Party | £1,447.50 | £45.00 | £1,020.00 | Ground Works | £9,280.00 | |||||||
| Yellow Brick | £234.00 | £606.00 | Roof | £1,046.76 | ||||||||
| BeadingBrilliant | £126.00 | Total Hut Refurbishment | £0.00 | £1,096.76 | £9,904.00 | |||||||
| Total Hut Rental | £6,473.50 | £2,936.00 | £6,711.00 | |||||||||
| Badges | ||||||||||||
| Miscellaneous | Miscellaneous Badges | £1,599.00 | £170.80 | £1,030.76 | ||||||||
| Refunds | £400.00 | £558.31 | Total Misc. Badges | £1,599.00 | £170.80 | £1,030.76 | ||||||
| Total Miscellaneous | £0.00 | £400.00 | £558.31 | |||||||||
| Section Running Expenses | ||||||||||||
| Other Activities | Sailing | £360.00 | £500.00 | |||||||||
| Sailing | £500.00 | £1,746.75 | Beavers | £642.47 | ||||||||
| Beavers | Cubs | £1,520.15 | £172.63 | £1,542.00 | ||||||||
| Cubs | £149.76 | Scouts | £1,676.86 | £25.00 | £3,090.71 | |||||||
| Scouts | £912.56 | General | £739.06 | £915.93 | ||||||||
| General | £248.49 | Total Section Running Exp | £4,938.54 | £197.63 | £6,048.64 | |||||||
| Total Other Activities | £500.00 | £0.00 | £3,057.56 | |||||||||
| Leader Expenses | ||||||||||||
| LeavingGifts | ||||||||||||
| Leader Clothing | £153.99 | £382.71 | ||||||||||
| Leader Training | £52.80 | |||||||||||
| Woggles / Scarves | £517.05 | £538.99 | ||||||||||
| Total Leader Expenses | £671.04 | £0.00 | £974.50 | |||||||||
| Charitable Donations | ||||||||||||
| Royal British Legion | £50.00 | |||||||||||
| Total Charitable Donations | £50.00 | £0.00 | ||||||||||
| Outdoor Equipment | ||||||||||||
| Camping | £49.17 | |||||||||||
| Catering | £48.00 | £54.75 | ||||||||||
| Gazebo | £142.50 | £273.95 | ||||||||||
| Gas refill | £58.50 | £344.94 | ||||||||||
| Total Outdoor Equipment | £249.00 | £0.00 | £722.81 | |||||||||
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04/01/2023
1st Lindfield Scout Group Cash Flow Accounts 2019-2022
| Income | 2021-2022 | 2021-2022 | 2020-2021 | 2020-2021 | 2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
2019-2020 Expenses 2021-2022 2020-2021 2019-2020 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Miscellaneous | ||||||||||||
| Refunds | £45.00 | £705.00 | ||||||||||
| Leaders Curry | £442.77 | |||||||||||
| Software/Cloud | £70.00 | |||||||||||
| OSM | £23.99 | £57.38 | ||||||||||
| Stationery | £45.74 | £73.97 | ||||||||||
| Total Miscellaneous | £603.51 | £728.99 | £131.35 | |||||||||
| Total Income: | £32,415.09 | £28,164.88 | £39,361.60 | Total Expenses: | £33,534.98 | £14,684.74 | £36,287.34 | |||||
| Profit / Loss | 2021-2022 | 2020-2021 | 2019-2020 | |||||||||
| -£1,119.89 | £13,480.14 | £3,074.26 | ||||||||||
| ASSETS | 31/03/2022 | 31/03/2021 | 31/03/2020 | |||||||||
| Bank & Cash Accounts | ||||||||||||
| 1st Lindfield Scout Badge A/C | £403.53 | £350.42 | £21.22 | |||||||||
| Barclays Bank Current | £20,035.19 | £27,076.73 | £15,473.77 | |||||||||
| Barclays Bank Saving | £8,904.97 | £8,874.09 | £8,750.08 | |||||||||
| Barclays Bank Hut Rental | £26,796.16 | £20,895.39 | £19,471.42 | |||||||||
| Scouts Short Term Investment | £5,000.00 | £5,000.00 | £5,000.00 |
page 2 of 2
04/01/2023
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of 1[st] Lindfield Scout Group On accounts for the year 31[st] March 2022 Charity no 283377 ended (if any) Set out on pages 1 & 2 attached (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 2[nd] Jan 2023 Signed: Name: Jonathan Allen Relevant professional Retired ACA qualification(s) or body (if any): Address: 15 Summerhill Grange Lindfield, West Sussex RH16 1RQ
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER