## **Trustees' Annual Report for the period** Period start date Period end date **From** 1 April 2021 **To** 31 March 2022 ## Section A Reference and administration details **Charity name** 1[st] Lindfield Scout Group **Other names charity is known by** **Registered charity number (if any)** 283377 **Charity's principal address** c/o 22 Savill Road Lindfield, Haywards Heath West Sussex **Postcode RH16 2NX** ## **Names of the charity trustees who manage the charity** |1
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0|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||James Keeble|Chair||GroupExecutive Committee| ||Alan Dyke|Member||GroupExecutive Committee| ||Alison Garwood|GroupAdministrator||GroupExecutive Committee| ||Simon Fitzpatrick|Treasurer|From 17 Nov 2021|GroupExecutive Committee| ||Claire Stone|GroupScout Leader||GroupExecutive Committee| ||Joanne Broom|Asst GroupScout Leader|From 17 Nov 2021|GroupExecutive Committee| ||Anna Heath|Member|From 17 Nov 2021|GroupExecutive Committee| ||TimothyWall|Member||GroupExecutive Committee| ||Richard Griffiths|Treasurer|Until 17 Nov 2021|GroupExecutive Committee| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Scout Association Structures - (eg. trust deed, constitution) How the charity is constituted As per Scout Association Rules - (eg. trust, association, company) Trustee selection methods Appointed by the Group Executive Committee - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** As part of a worldwide organisation, Scouting offers challenge and adventure to over 100 young people in Lindfield and the surrounding area. young people across the UK March **2012** **TAR** 2 Scouting offers challenge and adventure to 400,000 young people and 100,000 adults across the UK. In our group we do some pretty amazing things, but for us, adventure is a way of life and not just an activity or expedition. Our Scouts grow in confidence by trying out new skills and stretching themselves. Whether it’s our older Scouts trying out their French on an international trip or a Scout leading his Patrol for the first time, each time we challenge ourselves, it’s a step forward. When a Scout stands up to a bully, or sticks up for what they believe in; that’s an adventure. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** - regular weekly meetings of six separate section providing a range of activities to you people ( male and female) ranging in age from 6 to 14. - In addition we provide trips away to “camp” for all ages - Other activities in include `o` Farm visits - Raft building - Geocaching - Flight simulator “flying” - Day hikes - Overnight hikes - First aid training March **2012** **TAR** 4 Section D Achievements and performance Providing the regular activities for the young people every week March **2012** **TAR** 5 **Section E Financial review** Funds are raised in three main ways: **Brief statement of the** • Parental “subscriptions” **charity’s policy on reserves** • Fund raising activities • Donations for the use of the building Funds are spent on day to day expenses, maintaining our range of equipment (tentage etc) and maintaining our Scout Hut. Reserves are built up in order to facilitate the on-going maintenance of the Scout Hut and to carry out a full refurbishment of the building over a period of five years. **Details of any funds materially in deficit** none ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 6 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S A Fitz atrick p **Full name(s)** Simon Fitzpatrick **Position (eg Secretary, Chair,** Treasurer **etc) Date** 21 Mar 2022 March **2012** **TAR** 7 **1st Lindfield Scout Group Cash Flow Accounts 2019-2022** |**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**Income**
**2021-2022**
**2020-2021**
**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Subscriptions**|||||||**Capitation**|||||| |Parental Subscriptions|£10,951.39||£2,773.50||£14,429.00||Capitation|£8,967.00||£5,600.00||| |**Total Subscriptions**|**£10,951.39**||**£2,773.50**||**£14,429.00**||**Total Capitation**|**£8,967.00**||**£5,600.00**||**£0.00**| |||||||||||||| |**Camps/Events**|||||||**Camps/Events**|||||| |Cosmic Camp2019|||||£1,240.86||Cosmic Camp2019|||||£1,216.56| |Cub CampApr 2019|||||||Cub CampApr 2019|||||£1,536.62| |Cub Camp2020|||||£376.36||Cub Camp2020|||£290.00||£400.00| |Joint CampMay2022|£1,370.33||||||Joint CampMay2022|£312.00||||| |Scout Camp2019|||||£2,358.01||Scout Camp2019|||||£2,785.74| |Scout Camp2020|||||£329.97||Scout Camp2020|||||| |Scout Camp2021|£1,521.34||||||Scout Camp2021|£1,173.70||||| |Scouts WS 2022|£6,302.35||||||Scouts WS 2022|£6,200.00||||| |Raft Races 2021|£240.18||||||Raft Races 2021|£311.00||||| |MonopolyRun 2022|£348.66||||||MonopolyRun 2022|£312.30||||| |Go Beavers 2022|£334.10||||||Go Beavers 2022|£500.00||||| ||||||||Overland Hike 2022|£65.00||||| |**Total Camps Visits etc.**|**£10,116.96**||**£0.00**||**£4,305.20**||**Total Camp Visits etc.**|**£8,874.00**||**£290.00**||**£5,938.92**| |||||||||||||| |**Fund Raising**|||||||**Fund Raising**|||||| |Bike Ride|||||£4,260.40||Bike Ride|||||£2,529.67| |Arts Festival|||||£401.40||Arts Festival|||||£65.00| |RotaryClub Dinner|£280.00||£300.00||||RotaryClub Dinner|£99.88||||| |Village Day|£981.92||||£899.25||Village Day|£465.01||||£299.80| |Village Night|||||£726.91||Village Night|£117.23||||£182.70| |**Total Fund Raising**|**£1,261.92**||**£300.00**||**£6,287.96**||**Total Fund Raising Expense**|**£682.12**||**£0.00**||**£3,077.17**| |||||||||||||| |**Investment Income**|||||||**Insurance**|||||| |Interest|£3.15||£47.12||£79.10||Fire|£2,188.66||£2,185.75||£2,046.55| |Interest Scout Deposit|||||||Equipment|£709.46||£709.46||£672.27| |**Total Investment Income**|**£3.15**||**£47.12**||**£79.10**||**Total Insurance**|**£2,898.12**||**£2,895.21**||**£2,718.82**| |||||||||||||| |**Other Income**|||||||**Utility Bills**|||||| |ElectricityAccount Refund|£1,551.40||||||Electricity|£729.05||£1,322.85||£1,945.81| |Donation|£200.00||||£397.35||Phone/Broadband|£295.81||£145.70||£191.93| |ElectricityFeedin|£623.31||£719.19||£661.98||Water & Sewerage|£635.47||£127.35||£298.53| |Leaders Curry|£140.00||||||Waste Collection|£26.67||£80.00||£80.00| |**Total Other Income**|**£2,514.71**||**£719.19**||**£1,059.33**||**Total Utility Bills**|**£1,687.00**||**£1,675.90**||**£2,516.27**| |||||||||||||| |**HMRC**|||||||**Hut Running Costs**|||||| |Gift Aid|£593.46||£2,892.07||£2,874.14||Cleaning|£1,210.99||£561.67||£1,650.00| |Grants|||£18,097.00||||General/Equipment|£448.79||||£645.37| |**Total HMRC**|**£593.46**||**£20,989.07**||**£2,874.14**||Electrical|||£156.00||£30.59| ||||||||Gardening|£120.00||£165.00||£240.00| |**Hut Rental**|||||||White Goods|||£694.98||| |Lindfield Dance School|£2,814.00||£1,370.00||£3,057.00||Tables|||||£264.18| |Potential PT|||||||First Aid Provision|||£82.86||£68.76| |Jill Sayers|£384.00||£48.00||£336.00||Fire Alarm Service|£235.20||£297.00||£325.20| |Post Natal Fitness|£168.00||||||Maintenance|£350.67||£21.94||| |Swoove|£334.00||£105.00||£300.00||**Total Scout Hut**|**£2,365.65**||**£1,979.45**||**£3,224.10**| |Biggs|||£180.00||£468.00|||||||| |Limepalm|£600.00||£468.00||||**Hut Refurbishment**|||||| |Pilates|£600.00||£486.00||£924.00||Painting|||£50.00||| |Trident Explorers|||||||Floor|||||£624.00| |Private Party|£1,447.50||£45.00||£1,020.00||Ground Works|||||£9,280.00| |Yellow Brick|||£234.00||£606.00||Roof|||£1,046.76||| |BeadingBrilliant|£126.00||||||**Total Hut Refurbishment**|**£0.00**||**£1,096.76**||**£9,904.00**| |**Total Hut Rental**|**£6,473.50**||**£2,936.00**||**£6,711.00**|||||||| ||||||||**Badges**|||||| |**Miscellaneous**|||||||Miscellaneous Badges|£1,599.00||£170.80||£1,030.76| |Refunds|||£400.00||£558.31||**Total Misc. Badges**|**£1,599.00**||**£170.80**||**£1,030.76**| |**Total Miscellaneous**|**£0.00**||**£400.00**||**£558.31**|||||||| ||||||||**Section Running Expenses**|||||| |**Other Activities**|||||||Sailing|£360.00||||£500.00| |Sailing|£500.00||||£1,746.75||Beavers|£642.47||||| |Beavers|||||||Cubs|£1,520.15||£172.63||£1,542.00| |Cubs|||||£149.76||Scouts|£1,676.86||£25.00||£3,090.71| |Scouts|||||£912.56||General|£739.06||||£915.93| |General|||||£248.49||**Total Section Running Exp**|**£4,938.54**||**£197.63**||**£6,048.64**| |**Total Other Activities**|**£500.00**||**£0.00**||**£3,057.56**|||||||| ||||||||**Leader Expenses**|||||| ||||||||LeavingGifts|||||| ||||||||Leader Clothing|£153.99||||£382.71| ||||||||Leader Training|||||£52.80| ||||||||Woggles / Scarves|£517.05||||£538.99| ||||||||**Total Leader Expenses**|**£671.04**||**£0.00**||**£974.50**| |||||||||||||| ||||||||**Charitable Donations**|||||| ||||||||Royal British Legion|||£50.00||| ||||||||**Total Charitable Donations**|||**£50.00**||**£0.00**| |||||||||||||| ||||||||**Outdoor Equipment**|||||| ||||||||Camping|||||£49.17| ||||||||Catering|£48.00||||£54.75| ||||||||Gazebo|£142.50||||£273.95| ||||||||Gas refill|£58.50||||£344.94| ||||||||**Total Outdoor Equipment**|**£249.00**||**£0.00**||**£722.81**| |||||||||||||| page 1 of 2 04/01/2023 **1st Lindfield Scout Group Cash Flow Accounts 2019-2022** |**Income**|**2021-2022**|**2021-2022**|**2020-2021**|**2020-2021**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**|**2019-2020**
**Expenses**
**2021-2022**
**2020-2021**
**2019-2020**| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||**Miscellaneous**|||||| ||||||||Refunds|£45.00||£705.00||| ||||||||Leaders Curry|£442.77||||| ||||||||Software/Cloud|£70.00||||| ||||||||OSM|||£23.99||£57.38| ||||||||Stationery|£45.74||||£73.97| ||||||||**Total Miscellaneous**|**£603.51**||**£728.99**||**£131.35**| |||||||||||||| |**Total Income:**|**£32,415.09**||**£28,164.88**||**£39,361.60**||**Total Expenses:**|**£33,534.98**||**£14,684.74**||**£36,287.34**| |||||||||||||| |||||||||||||| |**Profit / Loss**|**2021-2022**||**2020-2021**||**2019-2020**|||||||| ||**-£1,119.89**||**£13,480.14**||**£3,074.26**|||||||| |||||||||||||| |**ASSETS**|**31/03/2022**||**31/03/2021**||**31/03/2020**|||||||| |||||||||||||| |**Bank & Cash Accounts**||||||||||||| |1st Lindfield Scout Badge A/C|£403.53||£350.42||£21.22|||||||| |Barclays Bank Current|£20,035.19||£27,076.73||£15,473.77|||||||| |Barclays Bank Saving|£8,904.97||£8,874.09||£8,750.08|||||||| |Barclays Bank Hut Rental|£26,796.16||£20,895.39||£19,471.42|||||||| |Scouts Short Term Investment|£5,000.00||£5,000.00||£5,000.00|||||||| page 2 of 2 04/01/2023 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 1[st] Lindfield Scout Group **On accounts for the year** 31[st] March 2022 **Charity no** 283377 **ended (if any) Set out on pages** 1 & 2 attached (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 2[nd] Jan 2023 **Signed: Name:** Jonathan Allen **Relevant professional** Retired ACA **qualification(s) or body (if any): Address:** 15 Summerhill Grange Lindfield, West Sussex RH16 1RQ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**