Hundon Village Hall – AGM July 3 2023
Chairs Report:
Vote of thanks to current Trustees and HVH officials/volunteers for 2022
| Kevin Snow David Russo Sue Sharp Gary McLeod |
Graham Gosling David Scott David Mitson Richard Thake Nick Keeble |
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|---|---|---|
Formal vote of thanks:
The Committee would like to recognise and formally thank Graham Gosling who is stepping down from the role of Booking Manager which he has held for 8 years. He has established and maintained the booking system and been the point of contact for advice and guidance to the committee, regular hirers and new hirers during that long period.
We wish him well for the future.
A new booking manager will be appointed and contact details circulated shortly.
Also – thanks to Gary Mcleod for standing in part way through the year as a Trustee and he is standing down at this AGM to focus on his role as Chair of the Social Club.
Regular HVH activity:
The regular community group users have all re-established their activities following the Covid period and appear to be strengthening their numbers in some cases. It will be useful to have a brief update from everyone present about their past year and plans for the future if comfortable to share those now?
(Note from Anne Cutts for football club)
There are undoubtedly still some gaps in our Hall Calendar available for regular users to expand if that is possible.
We will come along to some of your events and take photos to update the Village Website. (Missing some details for Yoga/Tai Chi/Kurling/Pilates/Evergreens etc.)
Events and activities:
We have had a small number of social community evening events, both in the hall and in the social club, and hires for private parties of various types. We have discussed a few times the scope for extra social events and Nick Keeble (ex Haverhill Arts Club) has provided some professional advice and we hope will support us to set those up.
Fees:
Having held our hire fees at the same level for many years we decided from April to make a small increase in fees across the board to maintain our margins and cater for higher energy and maintenance costs.
Maintenance and update Projects:
Many ongoing fixes such as handrails, water heaters, plumbing, electrics etc. Thanks to David Scott and David Mitson for their own efforts and coordinating the additional tradespeople involved.
Some items of major expenditure:
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internal Redecoration etc (David Russo),
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Playground area (Sue Sharp),
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Improved Wifi coverage for hall, social club, hedgehogs and shop (Taylor Callow)
Future projects:
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Improved Security camera coverage for shop and hall
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Repaint of outside
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Extra Solar panels and possibly battery storage
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Possibility of extra parking?
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Additional events and activities for all generations
Happy to discuss and take suggestions from the floor for other projects following the Treasurers Report and election process.
| 57,641.14 £ |
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|---|---|
| £ | |
Total Receipts = |
42,710.29 £ |
| £ Electricity 7,910.72 £ Gas 1,667.35 £ Water & Sewage 561.50 £ Recycling Bin's Collection costs 419.12 £ Broadband & Telephone 581.48 £ Caretaker Services 4,003.00 £ Cleaning Services 1,439.62 £ Grass Cutting 580.00 £ Materials / Servicing / Deep Clean 661.89 £ Repairs £1,488.48 & Renewals £3,605.44 5,093.92 £ Toiletries / Cleaning Products /Miscellaneous 886.62 £ Out of Pocket Expenses - Treasurer (2 years) & Booking Manager 1,305.00 £ Stationery 362.45 £ General Hall & Contents Insurance - Zurich 1,950.53 £ Annual Licence's - TV, MLPC, PPL RPS & Alcohol 910.62 £ 365 Direct - Washroom Services 706.26 £ IRIS - Payroll Services 570.29 £ ISF - Fire Safety Equipment Service 564.60 £ Sheppard - Gas Boiler Service 138.00 £ Hardy - Pat Testing 250.00 £ Pest Control 65.00 £ Web Hosting 42.00 £ Hall Hire / Deposit Refunds 1,235.00 £ Café Grant £1632, Hall Hire Payments £390 2,022.00 £ Payments Made on behalf of: - ( Post Office ) 4,550.00 £ Payments Made on behalf of the Bar Account - Wages + HMRC 6,201.25 £ Payments: - Utilities: - Maintenance Sundries Professional Services / Statutory Requirements Refunds, Transfers & Third Party Transactions |
£ |
Total Payments = |
44,678.22 £ |
| £ Treasurers Bank Account 14,435.72 £ Ring Fenced Account 11,101.25 £ Petty Cash 136.24 £ 32 Day Savings Account = 30,000.00 £ Total Funds Held = Trading Surplus Closing Account Figures: - |
|
| 1,967.93 -£ |
|
| £ | |
| 55,673.21 £ |
|
| For charity Commission Kevin Snow - Treasurer - 1st June 2023 |
CHARITY COMMISSION | FOR ENGLAND AND WALES Independent examlnefs report on the accounts Section A Independent Examiner s Report Report to the tnjslees The Hundon Ihlaqe Hal PlayiThJ Fk1 Charty On accounts ftr the year ¢nded Charlty no (If anyl 5 2023 283170 Set out on pages I report to the twst885 my examnation oftha accounts oftha ab charty rthe TNSI? forthe year erwjed 0523. Respondbllftl•s and bas1• of report As the trustees. you arn respon$bbJ for the preparatlon of the accounts in ac(xJrdance wlh the requkements of the Chartts Act 2011 he Acll. I report in respect of my examination of the Twst's accourts carried OLrt under sedion 145 ofthè 2011 Ad and in caffying out my examination, I have folkmed all the applicable Directlons gen by the Charty Commlsslon under Jection 145(5)(b) of the Act. Ind•p•nd•nt I hava completed rny exarnination. I confinn that no materiol matters have 9xann•t$ 8lat•m•nt come lo my attention li conneclion wilh Iho examliatbn whlch gfv•s m• cause lo believe thal in, any malerial respect.. the ac¢otMttThJ rx¢Kds noi In •¢¢4rdaneo wtth séction 130 of the Charlies Act.. or the a¢COlS ithd not ac wlh tho accounting records; or the acco1$ ilid not MPty with the applicablè requiréments conrnij the fom) ar ntent of accounts sel out in the ChaTrt18S (Accounts and Reports) Regulations 21x18 otherthan ary requirement tha the accounts gNe 8 and fairf view whh is not a matter Considered as part of an Independent eXaMinatn. I have no concems and have come across no other matters In connecllon with the 0X)al)n ta whth attention should be drawn in thk8 report In orderto efft8 a pft)per undérntandilg olthe •c(tI to bè rèachéd. . Please delete Ihe hwds in lJrac*ets rflhey d) rKJtaWy. Slqned: 27 Juty 2023 Name: Chris Beaumont Relevant professlonal qualificatiorfsl or l)ody Ilf any): FCA (IG4EW) Addrnss: IER Oet 2018