## **Hundon Village Hall – AGM July 3 2023** ## **Chairs Report:** ## **Vote of thanks to current Trustees and HVH officials/volunteers for 2022** ||Kevin Snow
David Russo
Sue Sharp
Gary McLeod|Graham Gosling
David Scott
David Mitson
Richard Thake
Nick Keeble| |---|---|---| ## **Formal vote of thanks:** The Committee would like to recognise and formally thank Graham Gosling who is stepping down from the role of Booking Manager which he has held for 8 years. He has established and maintained the booking system and been the point of contact for advice and guidance to the committee, regular hirers and new hirers during that long period. We wish him well for the future. A new booking manager will be appointed and contact details circulated shortly. Also – thanks to Gary Mcleod for standing in part way through the year as a Trustee and he is standing down at this AGM to focus on his role as Chair of the Social Club. ## **Regular HVH activity:** The regular community group users have all re-established their activities following the Covid period and appear to be strengthening their numbers in some cases. It will be useful to have a brief update from everyone present about their past year and plans for the future if comfortable to share those now? (Note from Anne Cutts for football club) There are undoubtedly still some gaps in our Hall Calendar available for regular users to expand if that is possible. We will come along to some of your events and take photos to update the Village Website. (Missing some details for Yoga/Tai Chi/Kurling/Pilates/Evergreens etc.) ## **Events and activities:** We have had a small number of social community evening events, both in the hall and in the social club, and hires for private parties of various types. We have discussed a few times the scope for extra social events and Nick Keeble (ex Haverhill Arts Club) has provided some professional advice and we hope will support us to set those up. ## **Fees:** Having held our hire fees at the same level for many years we decided from April to make a small increase in fees across the board to maintain our margins and cater for higher energy and maintenance costs. ## **Maintenance and update Projects:** Many ongoing fixes such as handrails, water heaters, plumbing, electrics etc. Thanks to David Scott and David Mitson for their own efforts and coordinating the additional tradespeople involved. Some items of major expenditure: - internal Redecoration etc (David Russo), - Playground area (Sue Sharp), - Improved Wifi coverage for hall, social club, hedgehogs and shop (Taylor Callow) ## **Future projects:** - Improved Security camera coverage for shop and hall - Repaint of outside - Extra Solar panels and possibly battery storage - Possibility of extra parking? - Additional events and activities for all generations Happy to discuss and take suggestions from the floor for other projects following the Treasurers Report and election process. ||**57,641.14**
**£**| |---|---| ||**£**| |
**Total Receipts =**|**42,710.29**
**£**| |**£**
**Electricity**
**7,910.72**
**£**
**Gas**
**1,667.35**
**£**
**Water & Sewage**
**561.50**
**£**
**Recycling Bin's Collection costs**
**419.12**
**£**
**Broadband & Telephone**
**581.48**
**£**
**Caretaker Services**
**4,003.00**
**£**
**Cleaning Services**
**1,439.62**
**£**
**Grass Cutting**
**580.00**
**£**
**Materials / Servicing / Deep Clean**
**661.89**
**£**
**Repairs £1,488.48 & Renewals £3,605.44**
**5,093.92**
**£**
**Toiletries / Cleaning Products /Miscellaneous**
**886.62**
**£**
**Out of Pocket Expenses - Treasurer (2 years) & Booking Manager**
**1,305.00**
**£**
**Stationery**
**362.45**
**£**
**General Hall & Contents Insurance - Zurich**
**1,950.53**
**£**
**Annual Licence's - TV, MLPC, PPL RPS & Alcohol**
**910.62**
**£**
**365 Direct - Washroom Services**
**706.26**
**£**
**IRIS - Payroll Services**
**570.29**
**£**
**ISF - Fire Safety Equipment Service**
**564.60**
**£**
**Sheppard - Gas Boiler Service**
**138.00**
**£**
**Hardy - Pat Testing**
**250.00**
**£**
**Pest Control**
**65.00**
**£**
**Web Hosting**
**42.00**
**£**
**Hall Hire / Deposit Refunds**
**1,235.00**
**£**
**Café Grant £1632, Hall Hire Payments £390**
**2,022.00**
**£**
**Payments Made on behalf of: - ( Post Office )**
**4,550.00**
**£**
**Payments Made on behalf of the Bar Account - Wages + HMRC**
**6,201.25**
**£**
**Payments: -**
**Utilities: -**
**Maintenance**
**Sundries**
**Professional Services / Statutory Requirements**
**Refunds, Transfers & Third Party Transactions**|**£**| |

**Total Payments =**|**44,678.22**
**£**| |**£**
**Treasurers Bank Account**
**14,435.72**
**£**
**Ring Fenced Account**
**11,101.25**
**£**
**Petty Cash**
**136.24**
**£**
**32 Day Savings Account =**
**30,000.00**
**£**
**Total Funds Held =**
**Trading** **Surplus**
**Closing Account Figures: -**|| ||**1,967.93**
**-£**| ||**£**| ||**55,673.21**
**£**| |For charity Commission
Kevin Snow - Treasurer - 1st June 2023|| CHARITY COMMISSION | FOR ENGLAND AND WALES Independent examlnefs report on the accounts Section A Independent Examiner s Report Report to the tnjslees The Hundon Ihlaqe Hal PlayiThJ F*k1 Charty On accounts ft*r the year ¢nded Charlty no (If anyl 5 2023 283170 Set out on pages I report to the twst885 ￿ my examnation oftha accounts oftha ab charty rthe TNSI? forthe year erwjed 05￿23. Respondbllftl•s and bas1• of report As the trustees. you arn respon$bbJ for the preparatlon of the accounts in ac(xJrdance wlh the requkements of the Chartt*s Act 2011 he Acll. I report in respect of my examination of the Twst's accourts carried OLrt under sedion 145 ofthè 2011 Ad and in caffying out my examination, I have folkmed all the applicable Directlons g￿en by the Charty Commlsslon under Jection 145(5)(b) of the Act. Ind•p•nd•nt I hava completed rny exarnination. I confinn that no materiol matters have 9xan￿n•t$ 8lat•m•nt come lo my attention li conneclion wilh Iho examliatbn whlch gfv•s m• cause lo believe thal in, any malerial respect.. the ac¢otMttThJ rx¢Kds noi In •¢¢4rdaneo wtth séction 130 of the Charlies Act.. or the a¢CO￿lS ithd not ac￿ wlh tho accounting records; or the acco￿1$ ilid not ￿MPty with the applicablè requiréments con￿rni￿j the fom) ar￿ ￿ntent of accounts sel out in the ChaTrt18S (Accounts and Reports) Regulations 21x18 otherthan ary requirement tha the accounts gNe 8 and fairf view wh￿h is not a matter Considered as part of an Independent eXaMinat￿n. I have no concems and have come across no other matters In connecllon with the 0X￿)￿al￿)n ta whth attention should be drawn in thk8 report In orderto efft8￿ a pft)per undérntandilg olthe •c(*￿tI to bè rèachéd. . Please delete Ihe hwds in lJrac*ets rflhey d) rKJtaWy. Slqned: 27 Juty 2023 Name: Chris Beaumont Relevant professlonal qualificatiorfsl or l)ody Ilf any): FCA (IG4EW) Addrnss: IER Oet 2018