Harrietsham Village Hall Trust Annual General Meeting Chalrman's Report-20" May 2026 The Village Hall is the central point in our small community of Harrietsham, which facilitates numerous groups and events from fitness, wellbeing, medical, community groups young and old. We even hosted water supplies in our c8r park this year. Let's hope that is the one and only timel I The list is enormous and the hiring popularity is growing year on year. Harrietsham Parish Council are still taking full responsibility of the administration and my thanks must be passed on to the Trustees who have dedicated their own time and efforts to make sure that this community asset is one we can all be proud of. Since taking control over 3 years ago the whole fabric of the hall has been overhauled. Plumbing. electrics, dr8inage just to riame a few. The Booking Clerk has become extremelygood atjuggiing bookings so that as many people as possible can enjoy this f ine facility. In summary I would like to thank everyone who has helped to make Harrietsham Village H811 a place that can be enjoyed bythe whole of our community.
Independent Examiners Report to the trustees of The Harrietsham Village Hall Trust This report is on the Accounts for the year ended the 31, December 2025 Respective Responsibilities of the Trustees and Examiner The charity's trustees consider that an audil is not required for this year {under seclion43(2)) of the Charities Act 1993 (the Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 43 of the Act) To follow the procedures laid down in the General Direction given by the Charity Commission (under section 43(7}(b} of the Act}, and To state whether particular matters have come to my attention. Basis of Independent Examiners Report My examination was carried oul in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the aceounts presented with those records. It also inLludes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters, The procedures undertaken do not provide all ihe evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view, and the report is limited to those matters in the statement below. Independent Examiner, s Statement In the course of my examination. no matters have come to my attention.. which give me re&sonable cause to believe that in any material respect the requirements.. to keLp accounting records in accordanc¢ with section 41 of the Act and to prepare accounts which accord with the a¢Lounting records and io comply with requirement5 of the 1993 Act have noi been mel or 2. to which in my opinion: attention should be draTh in ordcr to enable a proper understanding of the accounts to be reached. Mr Jonathon Thompson {signed) Qualiliea rience Date..
Harrietsham Village Hall Trust Treasurerfs Report for the year January 2025- December 2025 This year saw income stand at £55,706, Iwhich, if deposits are disregarded, comes down to £51,436), while expenditure was £57,2041£52,919 without depositsl. This implies that the hall ran at a loss of only £1,483 in the year. This is, of course, entirely misleading. As expected with the combination of required maintenance and the employment of a part-time cleaner, the Parish Council had to provide a subsidy of £10,000, as well paying for the new external fire doors, and for the shared cost of drains maintenance. Taking these into account, the £1,483 loss could easily have become almost £16,750. Income: This looks like good news- 2024,5 £50,378 increased to £55,706 in 2025. However, closer inspection reveals that those operating incomes, (hall hire, deposits, ground rent), all remained fairly static. but mostly showing a modest decline. The feed-in tariff showed a sharp fall,1£3,242 down to £5991, but that is because the 2024 claim had been after prolonged period of not being requested- 2025's 15 more realistic. The other major contributor to income was the £10,000 parish council grant already mentioned. Expenditure: Most expenditure headings show an increase in cost. Utilities, (mainly gasl, actually fell a bit, but insurance, broadband/mobile5, licences and staff costs all went up. This is the first full-year of employing a part-time cleaner, and from the hall users, comments, and the lack of time spent apologizing for the state of the hall, it appears to be money well spent. The only area showing a significant reduction is Repairs & Maintenance - £16.203 in 2024 to £12,265. The main projects in the year were the re-surfacing of the Ambrose Hall, at a cost of almost £4,000 and the new doors, as mentioned, paid for by the parish council,1£4,000 + £800 VATI. Summary: The hall continues to be a well-used and valuable village asset, but is clearly going to require long-term support from the Parish Council. Finally, the year saw the Trust end with £16,314 available. (down from £17,811 at the start of the yearl. Mike Cuerden Atting Treasurer January 2026
Harrletsham Vlllage Hall Trust Income & Expendiiure Summary for 2025 2024 2025 Incorne Hall hire- regular Hall hire one off Deposits HPC Ground Rent Brit Gas feed-in tariff HPC Grants Bank interest 33,466.25 5,646.(K> 4,320.(K) 3,500.(K) 3,241.87 32,953.50 4.271.25 4,270.IX) 3,500.00 598.50 io,(Jx).00 113.23 Siep4irs & Maint 3.936. 3PIS.fA) 203.40 Hadene 50,377.52 55,706.48 Terra Fimia 867. Expenditure Deposit refunded Fees refunded E Vaughan Guys Sourcè Fire Grounds 860.(X) 4,320.00 220.00 12,218.91 2,340.85 1.012.34 480.00 3,808.00 16,202.95 4,285.00 Plumblng Alaims 750.(M) 531.9 11.247.30 2,490.69 1.507.64 1.431.13 3.808.(K) 10.937.83 1,327.32 3,837.76 12,538.08 3,625.20 168.00 Power Hv tsieringstslutioi Dishwèshei Arkas Shutters QTrnsumeableS 291.87 Insurance Broadbandlmobiles Licences Parish Council loan Repairs & Mainten3nce Ibuildln81 Rep & Maint Ibinsl HMRC Tax & Nl Staff - cleaner Staff - Bookin8 Sec Fund raising Transfers 182.94 175.20 Misc Exp Mist Exp 137 86 SDon 188 62 10,937.B3 734.26 2,710.05 3,614.77 168.00 47,830.13 57,203.95 Operating Surplu5'.: -1,497.47 Bank Reconciliation January Current Account January Deposit Account 2,839.92 14,971.SO 17,811.42 55,706.48 57,203.95 16.313.95 plus income minus expenditure EOM December Current Account EOM December Deposit Account 1.229.22 15,084.73 16,313.95 0.00 Differen¢e Notes..: Unpaid invoices Idebtor51'. None Total experted recoverable In 202S, Harrietsham Parish Council paid (exc VATI Drains 384.50 Shared cost with Medical Cent Doors 4,000.00 Shared cost with Medical Cent Grants io.000.(x) Towards running Costs This amounts to è HPC subsidy of :: plus HPC staff rime for adrninistration. 14,384.50 lexc VAT-. 876.90 1