Harrietsham Village Hall Trust
Annual General Meeting
Chalrman's Report-20" May 2026
The Village Hall is the central point in our small community of Harrietsham, which
facilitates numerous groups and events from fitness, wellbeing, medical, community
groups young and old. We even hosted water supplies in our c8r park this year. Let's
hope that is the one and only timel I
The list is enormous and the hiring popularity is growing year on year.
Harrietsham Parish Council are still taking full responsibility of the administration and
my thanks must be passed on to the Trustees who have dedicated their own time and
efforts to make sure that this community asset is one we can all be proud of.
Since taking control over 3 years ago the whole fabric of the hall has been overhauled.
Plumbing. electrics, dr8inage just to riame a few.
The Booking Clerk has become extremelygood atjuggiing bookings so that as many
people as possible can enjoy this f ine facility.
In summary I would like to thank everyone who has helped to make Harrietsham Village
H811 a place that can be enjoyed bythe whole of our community.

Independent Examiners Report to the trustees of
The Harrietsham Village Hall Trust
This report is on the Accounts for the year ended the 31, December 2025
Respective Responsibilities of the Trustees and Examiner
The charity's trustees consider that an audil is not required for this year {under
seclion43(2)) of the Charities Act 1993 (the Act) and that an independent examination
is needed. It is my responsibility to:
Examine the accounts (under section 43 of the Act)
To follow the procedures laid down in the General Direction given by the
Charity Commission (under section 43(7}(b} of the Act}, and
To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried oul in accordance with the General Directions given by
the Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the aceounts presented with those records. It
also inLludes consideration of any unusual items or disclosures in the accounts and
seeking explanations from you as Trustees concerning any such matters, The
procedures undertaken do not provide all ihe evidence that would be required in an
audit, and consequently no opinion is given as to whether the accounts present a 'true
and fair, view, and the report is limited to those matters in the statement below.
Independent Examiner, s Statement
In the course of my examination. no matters have come to my attention..
which give me re&sonable cause to believe that in any material respect the
requirements..
to keLp accounting records in accordanc¢ with section 41 of the Act and
to prepare accounts which accord with the a¢Lounting records and io comply
with requirement5 of the 1993 Act have noi been mel or
2. to which in my opinion: attention should be dra￿Th in ordcr to enable a proper
understanding of the accounts to be reached.
Mr Jonathon Thompson
{signed)
Qualiliea
rience
Date..

Harrietsham Village Hall Trust
Treasurerfs Report for the year
January 2025- December 2025
This year saw income stand at £55,706, Iwhich, if deposits are disregarded, comes down to
£51,436), while expenditure was £57,2041£52,919 without depositsl. This implies that the
hall ran at a loss of only £1,483 in the year.
This is, of course, entirely misleading. As expected with the combination of required
maintenance and the employment of a part-time cleaner, the Parish Council had to provide
a subsidy of £10,000, as well paying for the new external fire doors, and for the shared cost
of drains maintenance. Taking these into account, the £1,483 loss could easily have become
almost £16,750.
Income:
This looks like good news- 2024,5 £50,378 increased to £55,706 in 2025. However, closer
inspection reveals that those operating incomes, (hall hire, deposits, ground rent), all
remained fairly static. but mostly showing a modest decline. The feed-in tariff showed a
sharp fall,1£3,242 down to £5991, but that is because the 2024 claim had been after
prolonged period of not being requested- 2025's 15 more realistic.
The other major contributor to income was the £10,000 parish council grant already
mentioned.
Expenditure:
Most expenditure headings show an increase in cost. Utilities, (mainly gasl, actually fell a
bit, but insurance, broadband/mobile5, licences and staff costs all went up. This is the first
full-year of employing a part-time cleaner, and from the hall users, comments, and the lack
of time spent apologizing for the state of the hall, it appears to be money well spent.
The only area showing a significant reduction is Repairs & Maintenance - £16.203 in 2024 to
£12,265. The main projects in the year were the re-surfacing of the Ambrose Hall, at a cost
of almost £4,000 and the new doors, as mentioned, paid for by the parish council,1£4,000 +
£800 VATI.
Summary:
The hall continues to be a well-used and valuable village asset, but is clearly going to require
long-term support from the Parish Council.
Finally, the year saw the Trust end with £16,314 available. (down from £17,811 at the start
of the yearl.
Mike Cuerden
Atting Treasurer
January 2026

Harrletsham Vlllage Hall Trust
Income & Expendiiure Summary
for 2025
2024
2025
Incorne
Hall hire- regular
Hall hire one off
Deposits
HPC Ground Rent
Brit Gas feed-in tariff
HPC Grants
Bank interest
33,466.25
5,646.(K>
4,320.(K)
3,500.(K)
3,241.87
32,953.50
4.271.25
4,270.IX)
3,500.00
598.50
io,(Jx).00
113.23
Siep4irs & Maint
3.936.
3PIS.fA)
203.40
Hadene
50,377.52
55,706.48
Terra Fimia
867.
Expenditure
Deposit refunded
Fees refunded
E Vaughan
Guys
Sourcè Fire
Grounds
860.(X)
4,320.00
220.00
12,218.91
2,340.85
1.012.34
480.00
3,808.00
16,202.95
4,285.00
Plumblng
Alaims
750.(M)
531.9
11.247.30
2,490.69
1.507.64
1.431.13
3.808.(K)
10.937.83
1,327.32
3,837.76
12,538.08
3,625.20
168.00
Power Hv
tsieringstslutioi Dishwèshei
Arkas
Shutters
QTrnsumeableS
291.87
Insurance
Broadbandlmobiles
Licences
Parish Council loan
Repairs & Mainten3nce Ibuildln81
Rep & Maint Ibinsl
HMRC Tax & Nl
Staff - cleaner
Staff - Bookin8 Sec
Fund raising
Transfers
182.94
175.20
Misc Exp
Mist Exp
137 86
SDon
188 62
10,937.B3
734.26
2,710.05
3,614.77
168.00
47,830.13
57,203.95
Operating Surplu5'.:
-1,497.47
Bank Reconciliation
January Current Account
January Deposit Account
2,839.92
14,971.SO
17,811.42
55,706.48
57,203.95
16.313.95
plus income
minus expenditure
EOM December Current Account
EOM December Deposit Account
1.229.22
15,084.73
16,313.95
0.00
Differen¢e
Notes..:
Unpaid invoices Idebtor51'.
None
Total experted recoverable
In 202S, Harrietsham Parish Council paid (exc VATI
Drains
384.50
Shared cost with Medical Cent
Doors
4,000.00
Shared cost with Medical Cent
Grants
io.000.(x)
Towards running Costs
This amounts to è HPC subsidy of ::
plus HPC staff rime for adrninistration.
14,384.50
lexc VAT-.
876.90 1