Shere Hall Trustees, Annual Report Charity Number 282960 Year ending 30th April 2024 1. Objectives and Activities Shere Hall operates the Shere Village and Memorial Halls for the use of Shere and the neighbourhood for meetings, lectures, classes and other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. The charity manages three separate facilities, all of which generate income io help fund the continued improvement of what we offer and establish the hall's long term fvtu. 1. The main hall is hired throughout the year for meetings and activities such as badminton, children's parties, craft fairs. musical event5, weddings, worf<shops and dasses in Yoga, Pilates and Tai Chi. And the hall hosts regular cinema evenings which are well attended and enjoyed. An online booking system and website allow users to view activities in the main hall and an extemal not1bOard promotes various ongoing and future events. 2. The Memorial Hall is let to tenants who run a children's nursery. On July 31 st, 2023, the tenants vacated the property but continue to honour their lease by payment of the quarterly rent. We a in continuous contact wth them to determine if they intend to return or to terminate their lease", meantime we are bound by said lease to continue as we are. 3. On February 1 st we signed an agreement with a new tenant for use of the converted loft space into a very impressive small offi. (This conversion was commissioned by the trustees in 2023 and was funded from capital). The trustees confirm that they are aware of the public benefit guidance from the Commission and take this into account when making significant decisions. 2. Achievements and Performance Income continues to exceed expenditure. thus allowing the continual improvernent of the facilities: 1. Solar panels were installed on the roof of the Memorial Hall at a cost of £27,380, which was offset by a grant £10,848 from Locase. They are now
produang green electriaty which is currently passed to the grid a5 the tenants are not in residence (see above). Long term it is a source of ongoing revenue for the hall. 2. The loft space above the east side of the building was converted into a very impressive office space at a cost of £169,409, and a new tenant agreement signed on February 1st. This work also improved the store room at the rear of the building which has been kitted out with a lockable cupboard and shelving to improve the experien of users of the hall. 3. A grant of £14,424 was obtained from Surrey Counol towards Ihe £19.095 cost of installing an access ramp and new steps at the front of the building. This, together with a resurfaced drive, has significantly improved the look and feel of the hall as well providing much improved physical aCss. 4. New electrically operated Roman blinds (£6,550) were installed in four windows in the main hall. replacing the old and worn curtains. 5. Both the inside and outside of the building were repainted (£14,550). 3. Financlal Revlew In the last financial year we invested £203k in conversion of the loft, building a ramp and steps for improved acSS and repainting of the hall. (The estimate made in early 2023 when the decision was made to go ahead with this work was £196k). On a like for like basis, our income was very similar to the previous year. however due to the rent from the new loft conversion and the increase in Nursery rentals, overall income (excluding one off grants) was up 13.10. Our net assets at year end were £77,339. There are no funds held as custodian trustees on behalf of others We have set aside £50,000 to cover any major repairs and plan to increase this by £10,000 each year. In addition we consider it prudent to set aside an additional £8,000 to cover six months of lost revenue due to unfoSeen events. Our reserve level is therefore GuentlY set at £58,000.
- Structure, Governance and Management The Shere Hall Deed and Dedaration of Trust is dated 12th June. 1981 and the charity is unincorporated. The charity is managed by a committee of volunteer trustees with a smaller Leadership Team that deals with day to day issues as well as making recommendations for significant investments. Potential new trustees a recommended to the management committee for discussion and agreement at the AGM. The key positions of Chairrnan and Treasurer are reviewed annually, and existing trusiees asked to confirm that they wish to continue. Charity narnA Shere Village Hall Other nlmè tht ¢harity usès Shere Hall Re9iStefed chanty number Chanty's pnnupal address 282960 1 GonL4hl Lane, Éhere, Guof 9HE Sionaturels> Full namelsl Position Qale ,] Name5 of the tharity Irustees who rnanage the charity Trustee name C>ffice lif any) 08te8 acted Il noi torwhole ye*r Name of person lor body) entitled to appolnl trustee Irf any) David Galloway Ch81r Mike Keeble TasUr Mike C¥)dd m H•an•y John Vvells Claire Dobson
Shere Vllla£e and Memorial Halls Statement ol assets and liabikties at 30th 4>ri12024 3010412024 301ts112023 Treasurers account 8us bank Instant 32 tsy ntstlce alc Ctrop baftk account Paypal alc cash floats 15.726 10,C03 221,9)9 I,C69 224 29,CY)I 60,297 195 93,040 Dewsits ftrfoll4XYiry ar Rent d2Wit Loft rent deposit Creditcr. 1.950 13.7 13,750 ,701 15,751 The Is the le8Jl owrw Df the L•nd build'f¥s whlth it oFeTates from rènts The Land bwldlnz5 indudp5 thE StrErE Villa8¢ and MemLYial klalls whith We wlLJed t £6eo,ClX* in 13thJuly2016 •ThJ 65 fEIi5tEfEd it Lo registry No. 282960 2% 21
Sherevilknge and Vrtmoiial Hav Chrfty N¢% 28JW) Rwipts nd p4yrn•nts fpr th yt•r to 30th ril 2024 Tlk y4r 1023IZ4 Larty•ar20221 At bgimlre dthts #r fufith amtyJnt•d to Ttsasuren xetyjm 52 notiCQ aCCOUnt 31 bank In5t¥Trt Cfyop banka2COLIII pa7[ Alc atd GAshfk)ats Rem d¢mil 4/c 15.726 221,905 io.wj 10.81$ 22Q017 224 248.927 244.5i4 In¢om• from Lrtt¢ry inc(xn (Ad VillaKè Oubront Shtrt villoge Nursery rprrt Mweum renl Lèvantèr RÈ Irtsuron rechaig brdry 11811 l•ttln85 Sf.C.f7rArn- Frtsm SI• Locase Grant SOr Panpt5 Sol•r Eledricity ItIr8e GBC Grants Gnemaiakir 17,5riJ ,710 4.234 16M/S 35.157 d.lal 1.581 12.6? 14,424 12.&4) 515 11,229 IIAJI 119,CK 81835 Dwilts r•tkTur• •wnts eakin(ereSt rEIW¥Y 122.W7 37L734 329.564 Eypens•s loft lff),4QJ L7.380 l9.cv 12.059 Sdar wn•li Ftc¢)t Si A•p41rn and milnt•re Flai rrd reyi fe Plannsn8 aFglicitiW, CuUl1S aTh4dtsi8n fee5 PainrinR inrernal and eKernil Rom&n Blird5 Irsuranr Ga5 & 2rItIE¥ OoanlnA L)j¥mAn s(Yrctary Rlsh {L41ertn watèr Telepl R•te5 a•inlry M1• J8.(86 2&¥Y) 3,th9 14.550 6.5 5.373 1,701 2.439 1.612 2.IS9 1.045 523 ?.aio 40 72 86 9? 205 324 549 271 250 PPLPR5 II¢•Ke r paik Gnema 51$ Cinem• OortMiW Svndri¢s 8.f41 dso 278.695 93.039 248,927 whlth at tm •nd I¥r 15,716 22L9)5 10,(03 I.9 224 32 nrtice accuunl dL'k%%rt èlc barlltInt Ctsop bank attOLth: P*wl JIC and cash floar% 15.COI 93.rmo 248927 ur 15& ch(Lir CASL'OQQ
SHERE VILLAGE HALL UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHERE VILLAGE HALL We report to the Trustees on our examination of the accounts of Shere Village Hall {'The Trusi") for the year ¢nded 30 April 2024. As the charity tnjstees of the TrusL you are responsible for the preparation ofthe accounts in accordance with the requirements of the Charities Act 2011 ("the Act ). We report in respect of our examination of the Trust's accounts carried out under section 145 of the 2011 Act and in canying out our examination we have followed the applicable DiTections given by the Charity Commission under section 145(5Xb) of the Act. We hav¢ competed OUT examination. We confirnl that no material matters have come to our attention in connection with the examination which causes us to believc that, in any material respect: the accounting records were not kept in accordance with section 130 of the Act. or The accounts do not accord with the accounting records. We have no concerns and have come across no other matters in ¢ormection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Chartered Accountants Ivanhoe Maitland Close West Byfleet SUeY KT14 6RF Date: *0. 2024