Trustees, Annual Report for the period . PericKI start date Period end date From 01 04 2020 To 31 03 2021 Section A Reference and administration details Charlty nar 1$1 WOKINGHAM (St PAULS) SCOUT GROUP Other names charity is known by Reglstered charity nUMr (rf any) 282932 Charlty's princlpal address 2 Salisbury Close Wokingham Berkshire Postcode RG414AJ Names of the charity trustees who manage th& charity actsd rf notfor*lK•I& Trustee name Offiee Irf any) Namo of p&r¥on lor body) entltled int trustee Chartes Vickery Gwen Sewart Chairman Secretary Treasurer Group Scout Leader David Hunter Karen Dewell Zac Jordaan Elizabeth Sims Richard House Keith Wnter 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, If any. {for example. any custodian trustees Name Dates acted rf not for whole oar TAR
Names and addresses of advisers (Optional infomiation) e of adviser Namo Address Name of chief executive or names of senior staff members (Optlonal Infomiation) Section B Structure, overnance and mana ement Description of the charitys trusts The Group's goveming documents are those of the Scout Association. They consist of a Royal Charter. which in tum gives authority to the Bye Laws of the Association and The Policy. Organisation and rules of the Scout Association. The group is a trust established under its rules which are common to all Scouts. Type of goveming document How the charity is constituted leg. Irusl, as,. pa Trustee selection methods leg. appoint el The trustees are appointed in accordan with the Policy, Organisation Rules of the Scout Association. Additional governance issues (Optional infomiation) The group is managed by the Group Exelive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This indudes the registration, keeping proper accounts and making retums to the Charity commission as appropriate. You may choose to include additional information, where relevant, about.. poli¢ie$ and procedures adopted for the induction and training of trustees" the charity's organisational structure and any wider network with which the charity works., • relationship with any related parties; trustees, consideration of major risks and the system and ProdureS to manage them. The committ88 consists of 3 independent representatives.. Chair, Secretary and Treasurer together with the Group Scout leaders (if opted to take on the responsibilty) and parents representation and meets every two months. Members of the Executtve Committee Complete 'Essential Infomation for the Executive Committee, training within the first 5 months of joining the committee. This Group Commrttee exists to support the Group Sut Leader in meeting the responsibilrties of the appointrnents and is responsible for.. The maintenance of the Group property.. The raising of funds the administration of the Group finance., The Insuran of tErsons. property and equipment., Group public occasions; Assisting in the recruitment of leaders and other adult support" Appointing any sub ccKnmittees that may be required; Appointing Group Administrators and Adwsors other than those who are elected. Risk and Internal Control TAR
The Group Executive Committee have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identtfied are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Church. community Centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has SLrfficient buildings and contents Insuran in place to Mgate against permanent loss. Injury to Leaders, helpers. supporters and members. The Group through Capiiation fees contributes to the Scout Assc¢iations national accident insurance policy. Risk assessments are undertaken on all activities. Reduced income from fundraising. The Group is primary reliant on income from subscnptions and fundraising. The Group does hold a reserve to ensure the continuity of activibes should there a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activtiies of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then these would have to be contraction. consolidation or closure of a section. In worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 years to 14 years and six months. If these was a reduction in membership in a partiGular section or the group as a whole then these would have to be contraction. consolidation or closure of a section. In the worse case scenario the Gompiete closure of the group. Risk and Intemal Control part 2 The group has in place systems of intemal controls that are deSned to provide reasonable assurance against material mtsmanagement or105S, these include 2 signatories for all payments and a comprehensive insurance li¢ies to ensure that insurable risks are covered. Section C Ob'ectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal developmerrt, empowering them to make a positive contribLrtion to society. Summary ofthe objects of the charity set out in its governing document The Valuos of Scouting As Scouls we are guided by these values.. Integrity- We act th integnty., we are honest, trustworthy and loyal. Respect- We have self-resFect and respect for others. Care - We support others and take care of the wortd in which we live in. Belief - We ex lore our faiths beliets and attitudes. TAR
coperatiOn- We make a positive difference. we ctroperate with others and make friends. The Scout Alethod Scouting takes pla when young people. in partnership with adults, work together based on the values of ScoLrting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors eaming by doing share in spiritual reflation - take responsibilty and make choices undertake new and challenging acttvities make and live b their romise. Summary oftho main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefrt} The Group meets the Charity Commission's public benefit crtteria under the advancement of education arKI the advancement of citizenship or communty development headings. Additional details of objecllves and activities (Optional infomiation) You may Ghoose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment., ontri1tiOn made by volunteers. Section D Achievements and performance COVID-19 has F#wd signtfirArrt issues for the Scout Group as a whole. As a collective group we have been able to offer section activities through the Zoom media function and vthen perynitted, with robust Risk Assessments offer activEb"es to continue the ongoing support and learning of our members. Summary of the maln achievements of the charity during Iho yoar Section E Financial review Reserves Policy Brief statement of the charity's policy on reserves The Group's polity on ServeS is to hokl sufficient resour to continue the charitable activities of the group should income and fundraising activtbes fall short. The Group ExeGLrtive Committee Gonsiders that the group should hold a sum equivalent to 12 months running costs, circa £12,0(X) The Group held reserves of approximately £45,000 against this year end. This is above the level required for operating expenses and is wholly due to the Govemment COVID-19 Grant Support Scheme,. The ex$8 funds have been used in the next finanGial year by totally refurbishing the toilet facilrties at the Scout Hut and other eneral re airs to the hut facilities to TAR
ensure that the facilities provided to the members are of best possible standard to faolitate the section activities. Detalls of any funds materialty in deficit Further financial review detalls (Optlonal informationl You may ehooge to include additional information, where relevant about.. the charity's prinopal sources of funds (induding any fundraising),. how expenditure has supported the key objectives of the charity., Investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The tru$toes doclare that they have appn)ved the trustees, report aljove. Signed on bohalf of th• Gharity's trustees Slgnaturels) Full namels) Position (eg Secretary. Chair, etc) Oquio UthifcA Dats I611&01. TAR
CHAR cow5$10N FQR INlAND ANO WALES Récoi Foll and ments account8 31418r.Ei CC16a Di.20 Section A Receipts and payments Toi funds Latymr Al Il•e•l )2 Far1 12 b tot•l(GraTs fvAR) &X7 •ters EII¢trM& Ga 1•4 144 91• t>3 0.27S pidrIll .119 119)5 12,W5 24119 Afj C••h lunth IMtyur•nd 24092 17MW2021
Section B Statoment of assets and liabilities at the end of the period Cat•ggr1È6 funds 81 Ca•h fund# Endtyrn¢rt nds Currvntvu B5 Liibl Dateof
1ST woKINGtl(5T PAUL'S) SCOUI GROUP I bave exalled the Income aud EXd1thre Rttord the Profit and L•&s Athiunt and the state of the 1st WokiDgham (St Paul'8) Sc•ut Gr•up. I al8• Cthify that thesE acLTriints indude