Romsey Choral Society Registered Charity 282827
Romsey Choral Society
Report and Financial Statements
Year ended 31 August 2024
Charity number 282827
Romsey Choral Society Registered Charity 282827
Contents
| Legal and Administrative Information | 1 |
|---|---|
| Report of the Trustees | 2 |
| Independent Examiner’s Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes forming part of the Financial Statements | 6 – 7 |
| Supplementary Information | |
| Concert Information | 8 |
| Fundraising Analysis | 9 |
Romsey Choral Society Registered Charity 282827 Legal and Administrative information
Trustees
Mrs S. Andrews Mr J. Bailes Dr S. Barros D’Sa Mrs J. Bull Mrs C. Chatters Mrs C. Dyne Mrs C. Hogger Mrs J. Loescher (Treasurer) Mrs H. Mitchell (Secretary) Mrs C. Sprott (Chairman) Miss C. Wickens
Principal Office
C/o Rosebank, Rudd Lane Upper Timsbury Romsey SO51 0NU
Independent examiner
Mrs L Purkess
Bankers
CafBank Ltd., PO Box 289, West Malling, Kent, ME19 4TA
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Romsey Choral Society Registered Charity 282827
Trustees’ Report for the year ended 31 August 2024
The trustees present their report for the year ended 31 August 2024.
Objects of the charity
The charity's object is to promote, improve, develop and maintain public education in and appreciation of the art and science of choral music in all its aspects.
Review of Activities
In November we held our remembrance themed concert in Romsey Abbey. Christmas carols were held in the Chandlers Ford Methodist church. In January 2024 we held a workshop for the St John Passion to include non - members. In a change from our usual March Concert, we performed the St John Passion in Romsey Abbey with the Monteverdi String Orchestra, using the legacy donation that we received in 2023 from a former choir member. Soloists were taken from Music schools, and as such grants were received from the Josephine Baker Trust for which we are grateful. In July we returned to the church of St Cross, Winchester for our Shakespeare themed musical extravaganza. To round off the season, the choir hosted a social night with quiz in July.
Trustees
The charity is managed by trustees. The trustees who served during the year are:
Mrs S. Andrews Mr J. Bailes Dr S. Barros D’Sa (appointed 24 October 2024) Mrs J. Bull Mrs C. Chatters (Minutes Secretary) Mrs C. Dyne (appointed 24 October 2024) Mrs C. Hogger Mrs J. Loescher (Treasurer) Mrs H. Mitchell (Secretary) Mrs C. Sprott (Chairman) Miss C. Wickens
Public Benefit
The charity operates for the benefit of the public by the presentation of public choral concerts and recitals and by such other ways as the Society through its committee shall determine from time to time.
Financial review
The financial activities are detailed in the Statement of Financial Activities on page 4. Incoming resources for the year were £31,086 (2023 - £31,934) and resources expended were £32,123 (2023 - £28,920), giving net outgoing resources for the year of £1,037 (2023 – net incoming resources of £3,014). During the year, the committee reviewed the charity’s policy on reserves. The revised policy is to maintain funds of at least £13,000 which will allow the choir to manage concert cash flow and to ensure that the choir can cover its legal liabilities at any point during the year. At 31 August 2024 the reserves of £26,448 (2023 - £27,485) meet this criterion.
Signed on behalf of the trustees on 11 September 2024 by
Mrs C Sprott Chairman
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Romsey Choral Society Registered Charity 282827
Independent Examiner’s Report to the Trustees
I report on the financial statements of Romsey Choral Society (registered charity number 282827) for the year ended 31 August 2024, which are set out on pages 4 to 7.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the financial statements under section 145 of the 2011 Act;
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Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
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State whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and • to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Linda Purkess ACA 1 Fairway Gardens Rownhams Southampton SO16 8JJ
Date: 4 October 2024
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Romsey Choral Society Registered Charity 282827
ROMSEY CHORAL SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
| Unrestricted | Unrestricted | 2024 | 2023 | ||
|---|---|---|---|---|---|
| General | Designated | ||||
| Fund | Fund | Total | Total | ||
| £ | £ | £ | £ | ||
| Note | |||||
| Incoming Resources | |||||
| Activities for generating funds | 2 | 30,476 | - | 30,476 | 26,707 |
| Income from investments - bank interest | 610 | - | 610 | 227 | |
| Legacies | - | - | - | 5,000 | |
| Total incoming resources | 31,086 | - | 31,086 | 31,934 | |
| Direct charitable expenditure | 3 | 31,274 | - | 31,274 | 28,176 |
| Other expenditure | 4 | 849 | - | 849 | 744 |
| Total resources expended | 32,123 | - | 32,123 | 28,920 | |
| Net (outgoing)/incoming resources for the year | (1,037) | - | (1,037) | 3,014 | |
| Net transfers between funds | 5,000 | (5,000) | - | - | |
| Net movements in funds | 3,963 | (5,000) | (1,037) | 3,014 | |
| Balances brought forward | 22,485 | 5,000 | 27,485 | 24,471 | |
| Balances carried forward | 26,448 | - | 26,448 | 27,485 |
There were no recognised gains or losses other than the net movements of funds shown above.
The notes on pages 6 - 7 form part of these financial statements.
Page 4 of 9
Romsey Choral Society Registered Charity 282827
ROMSEY CHORAL SOCIETY
BALANCE SHEET AS AT 31 AUGUST 2024
| CURRENT ASSETS Debtors: Bar Stocks Prepayments & Accrued income Cash and Bank balances: CAF Cash Account CAF Gold Account TOTAL CURRENT ASSETS Creditors: amounts falling due within one year: Deferred Income Accruals NET ASSETS FUNDS Unrestricted General Fund Unrestricted Designated Fund |
Unrestricted Unrestricted 2024 2023 General Designated Fund Fund Total Total £ £ £ £ - - - - 191 - 191 52 191 - 191 52 966 - 966 3,832 26,039 - 26,039 24,146 27,005 - 27,005 27,978 27,196 - 27,196 28,030 (350) - (350) (455) (398) - (398) (90) 26,448 - 26,448 27,485 26,448 - 26,448 22,485 - - - 5,000 26,448 - 26,448 27,485 |
|---|---|
The notes on pages 6 - 7 form part of these financial statements.
The financial statements were approved by the trustees on 11 September 2024
and were signed on their behalf by Christine Sprott (Chairman) and Julia Loescher (Treasurer)
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Romsey Choral Society Registered Charity 282827
ROMSEY CHORAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
1 Accounting policies
a) Accounting convention
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and with the Charities Act 2011.
The financial statements have been prepared under the historical cost covention and on an accruals basis. They include all transactions, assets and liabilities for which the charity is responsible. Items have been recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
b) Funds
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. The trustees had designated some monies in 2023 for a concert which was held in 2024 in memory of David St John. Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure that meets this criteria is charged to the fund together with a fair allocation of management and support costs. At the current time the charity does not have any restricted funds.
c) Incoming resources
Incoming resources are included in the Statement of Financial Activities when the charity becomes entitled to the income and all conditions for receipt are met, and the trustees are reasonably certain that the income will be received and that the value can be reliably measured.
d) Resources expended
Resources expended are accounted for on an accruals basis and are accounted for gross.
2 Incoming resources from operating activities for generating funds
| £ £ 2024 2024 Unrestricted Restricted Concert Income including financial support 12,804 - Performing rights refund prior year - - Subscriptions 12,395 - Workshop 514 - Tax recoverable under gift aid 2,300 - Fund raising income including donations 845 - Music hire / tapes 1,618 - 30,476 - |
£ £ 2023 2023 Unrestricted Restricted 11,028 - 246 - 11,985 - - - 2,381 - 175 - 892 - 26,707 - |
|---|---|
Page 6 of 9
Romsey Choral Society Registered Charity 282827
ROMSEY CHORAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED
3 Resources expended on direct charitable activities
| Concert expenses Prior Year Concert adj Rehearsal Fees (Conductor) Rehearsal Fees (Accompanist) Worskhop Music hire / tapes Music Purchase Rehearsal Fees (Church Hire) Fund raising costs |
£ £ £ £ 2024 2024 2023 2023 Unrestricted Restricted Unrestricted Restricted 18,704 - 18,140 - 22 - (256) - 5,658 - 5,320 - 3,640 - 2,925 - 86 - - - 1,752 - 864 - 22 - 5 - 1,290 - 1,178 - 100 - - - 31,274 - 28,176 - |
|---|---|
4 Other Expenditure
| National Federation of Music Societies General Advertising Stationery and postage Sundry Website Bank Charges |
£ £ 2024 2024 Unrestricted Restricted 543 - - - 39 - 8 - 193 - 66 - 849 - |
£ £ 2023 2023 Unrestricted Restricted 418 - 25 - 21 - 202 - - - 78 - 744 - |
|---|---|---|
5 Staff Costs
The charity does not employ any staff.
Romsey Choral Society is a charity managed by trustees. No trustee or any person connected with them has been paid or is payable remuneration or other benefits from the funds of the Charity (other than being reimbursed costs properly incurred).
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ROMSEY CHORAL SOCIETY
SUPPLEMENTARY INFORMATION
CONCERT FINANCES FOR THE YEAR ENDED 31 AUGUST 2024
INCOMING RESOURCES
| Ticket Sales Grants Programme sales Advertising income Catering/drinks/donations RESOURCES EXPENDED Orchestra/organist (gross cost) Hire of Organ/Piano Soloists Conductor Accompanist Other Venue Hire Music in Romsey Programmes Advertising Conductor/soloists gifts Performing Rights Society fee Catering/Drinks/raffle Total SURPLUS/(SHORTFALL) |
Nov 2023 Dec 2023 Mar 2024 July 2024 £ £ £ £ 3,146 956 4,875 1,740 - - 825 - 172 - 313 135 135 - 205 170 22 - 110 - 3,475 956 6,328 2,045 550 300 6,030 - - - 425 - 396 350 2,394 - 600 600 650 650 - - - 350 - - 300 230 940 388 1,060 670 140 - 140 - 168 16 356 168 50 42 55 46 38 17 - 19 123 - 190 68 32 24 129 - 3,037 1,737 11,729 2,201 438 (781) (5,401) (156) |
Total £ 10,717 825 620 510 132 12,804 6,880 425 3,140 2,500 350 530 3,058 280 708 193 74 381 185 18,704 (5,900) |
|---|---|---|
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Romsey Choral Society Registered Charity 282827
ROMSEY CHORAL SOCIETY
SUPPLEMENTARY INFORMATION
FUND RAISING FOR THE YEAR ENDED 31 AUGUST 2024
| Weddings and Funerals Sales of Clothing & Produce David St John - Music sales Donations Quiz night - Raffle |
2024 INCOME COSTS NET £ £ £ 400 - 400 - - - - - - 180 (50) 130 265 (50) 215 845 (100) 745 |
2023 INCOME COSTS NET £ £ £ - - - 10 - 10 85 - 85 80 - 80 - - - 175 - 175 |
|---|---|---|
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