_Romsey Choral Society Registered Charity 282827_
## **Romsey Choral Society**
Report and Financial Statements
Year ended 31 August 2024
Charity number 282827
_Romsey Choral Society Registered Charity 282827_
## **Contents**
|Legal and Administrative Information|1|
|---|---|
|Report of the Trustees|2|
|Independent Examiner’s Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes forming part of the Financial Statements|6 – 7|
|**Supplementary Information**||
|Concert Information|8|
|Fundraising Analysis|9|
_Romsey Choral Society Registered Charity 282827_ **Legal and Administrative information**
## **Trustees**
Mrs S. Andrews Mr J. Bailes Dr S. Barros D’Sa Mrs J. Bull Mrs C. Chatters Mrs C. Dyne Mrs C. Hogger Mrs J. Loescher (Treasurer) Mrs H. Mitchell (Secretary) Mrs C. Sprott (Chairman) Miss C. Wickens
## **Principal Office**
C/o Rosebank, Rudd Lane Upper Timsbury Romsey SO51 0NU
## **Independent examiner**
Mrs L Purkess
## **Bankers**
CafBank Ltd., PO Box 289, West Malling, Kent, ME19 4TA
Page 1 of 9
_Romsey Choral Society Registered Charity 282827_
## **Trustees’ Report for the year ended 31 August 2024**
The trustees present their report for the year ended 31 August 2024.
## **Objects of the charity**
The charity's object is to promote, improve, develop and maintain public education in and appreciation of the art and science of choral music in all its aspects.
## **Review of Activities**
In November we held our remembrance themed concert in Romsey Abbey. Christmas carols were held in the Chandlers Ford Methodist church. In January 2024 we held a workshop for the St John Passion to include non - members. In a change from our usual March Concert, we performed the St John Passion in Romsey Abbey with the Monteverdi String Orchestra, using the legacy donation that we received in 2023 from a former choir member. Soloists were taken from Music schools, and as such grants were received from the Josephine Baker Trust for which we are grateful. In July we returned to the church of St Cross, Winchester for our Shakespeare themed musical extravaganza. To round off the season, the choir hosted a social night with quiz in July.
## **Trustees**
The charity is managed by trustees. The trustees who served during the year are:
Mrs S. Andrews Mr J. Bailes Dr S. Barros D’Sa (appointed 24 October 2024) Mrs J. Bull Mrs C. Chatters (Minutes Secretary) Mrs C. Dyne (appointed 24 October 2024) Mrs C. Hogger Mrs J. Loescher (Treasurer) Mrs H. Mitchell (Secretary) Mrs C. Sprott (Chairman) Miss C. Wickens
## **Public Benefit**
The charity operates for the benefit of the public by the presentation of public choral concerts and recitals and by such other ways as the Society through its committee shall determine from time to time.
## **Financial review**
The financial activities are detailed in the Statement of Financial Activities on page 4. Incoming resources for the year were £31,086 (2023 - £31,934) and resources expended were £32,123 (2023 - £28,920), giving net outgoing resources for the year of £1,037 (2023 – net incoming resources of £3,014). During the year, the committee reviewed the charity’s policy on reserves. The revised policy is to maintain funds of at least £13,000 which will allow the choir to manage concert cash flow and to ensure that the choir can cover its legal liabilities at any point during the year. At 31 August 2024 the reserves of £26,448 (2023 - £27,485) meet this criterion.
Signed on behalf of the trustees on 11 September 2024 by
**Mrs C Sprott Chairman**
Page 2 of 9
_Romsey Choral Society Registered Charity 282827_
## **Independent Examiner’s Report to the Trustees**
I report on the financial statements of Romsey Choral Society (registered charity number 282827) for the year ended 31 August 2024, which are set out on pages 4 to 7.
## **Respective responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the financial statements under section 145 of the 2011 Act;
- Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
- State whether particular matters have come to my attention.
## **Basis of Independent Examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and • to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Linda Purkess ACA 1 Fairway Gardens Rownhams Southampton SO16 8JJ
Date: 4 October 2024
Page 3 of 9
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024**
|||Unrestricted|Unrestricted|**2024**|2023|
|---|---|---|---|---|---|
|||General|Designated|||
|||Fund|Fund|**Total**|Total|
|||£|£|**£**|£|
|Note||||||
|**Incoming Resources**||||||
|Activities for generating funds|**2**|30,476|-|**30,476**|26,707|
|Income from investments - bank interest||610|-|**610**|227|
|Legacies||-|-|**-**|5,000|
|**Total incoming resources**||31,086|-|**31,086**|31,934|
|Direct charitable expenditure|**3**|31,274|-|**31,274**|28,176|
|Other expenditure|**4**|849|-|**849**|744|
|**Total resources expended**||32,123|-|**32,123**|28,920|
|**Net (outgoing)/incoming resources for the year**||(1,037)|-|**(1,037)**|3,014|
|Net transfers between funds||5,000|(5,000)|**-**|-|
|**Net movements in funds**||3,963|(5,000)|**(1,037)**|3,014|
|Balances brought forward||22,485|5,000|**27,485**|24,471|
|**Balances carried forward**||26,448|-|**26,448**|27,485|
There were no recognised gains or losses other than the net movements of funds shown above.
The notes on pages 6 - 7 form part of these financial statements.
Page 4 of 9
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **BALANCE SHEET AS AT 31 AUGUST 2024**
|**CURRENT ASSETS**
_Debtors:_
Bar Stocks
Prepayments & Accrued income
_Cash and Bank balances:_
CAF Cash Account
CAF Gold Account
**TOTAL CURRENT ASSETS**
_Creditors: amounts falling due within one year:_
Deferred Income
Accruals
**NET ASSETS**
**FUNDS**
Unrestricted General Fund
Unrestricted Designated Fund|Unrestricted
Unrestricted
**2024**
2023
General
Designated
Fund
Fund
**Total**
Total
£
£
**£**
£
-
-
**-**
-
191
-
**191**
52
191
-
**191**
52
966
-
**966**
3,832
26,039
-
**26,039**
24,146
27,005
-
**27,005**
27,978
27,196
-
**27,196**
28,030
(350)
-
**(350)**
(455)
(398)
-
**(398)**
(90)
26,448
-
**26,448**
27,485
26,448
-
**26,448**
22,485
-
-
**-**
5,000
26,448
-
**26,448**
27,485|
|---|---|
The notes on pages 6 - 7 form part of these financial statements.
The financial statements were approved by the trustees on 11 September 2024
and were signed on their behalf by Christine Sprott (Chairman) and Julia Loescher (Treasurer)
Page 5 of 9
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1 Accounting policies**
## **a) Accounting convention**
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and with the Charities Act 2011.
The financial statements have been prepared under the historical cost covention and on an accruals basis. They include all transactions, assets and liabilities for which the charity is responsible. Items have been recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **b) Funds**
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. The trustees had designated some monies in 2023 for a concert which was held in 2024 in memory of David St John. Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure that meets this criteria is charged to the fund together with a fair allocation of management and support costs. At the current time the charity does not have any restricted funds.
## **c) Incoming resources**
Incoming resources are included in the Statement of Financial Activities when the charity becomes entitled to the income and all conditions for receipt are met, and the trustees are reasonably certain that the income will be received and that the value can be reliably measured.
## **d) Resources expended**
Resources expended are accounted for on an accruals basis and are accounted for gross.
## **2 Incoming resources from operating activities for generating funds**
|**£**
**£**
**2024**
**2024**
**Unrestricted Restricted**
Concert Income including financial support
**12,804**
**-**
Performing rights refund prior year
**-**
**-**
Subscriptions
**12,395**
**-**
Workshop
**514**
**-**
Tax recoverable under gift aid
**2,300**
**-**
Fund raising income including donations
**845**
**-**
Music hire / tapes
**1,618**
**-**
**30,476**
**-**|£
£
2023
2023
Unrestricted
Restricted
11,028
-
246
-
11,985
-
-
-
2,381
-
175
-
892
-
26,707
-|
|---|---|
Page 6 of 9
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
## **3 Resources expended on direct charitable activities**
|Concert expenses
Prior Year Concert adj
Rehearsal Fees (Conductor)
Rehearsal Fees (Accompanist)
Worskhop
Music hire / tapes
Music Purchase
Rehearsal Fees (Church Hire)
Fund raising costs|**£**
**£**
£
£
**2024**
**2024**
2023
2023
**Unrestricted Restricted**
Unrestricted Restricted
**18,704**
**-**
18,140
-
**22**
**-**
(256)
-
**5,658**
**-**
5,320
-
**3,640**
**-**
2,925
-
**86**
**-**
-
-
**1,752**
**-**
864
-
**22**
**-**
5
-
**1,290**
**-**
1,178
-
**100**
**-**
-
-
**31,274**
**-**
28,176
**-**|
|---|---|
## **4 Other Expenditure**
|National Federation of Music Societies
General Advertising
Stationery and postage
Sundry
Website
Bank Charges|**£**
**£**
**2024**
**2024**
**Unrestricted Restricted**
**543**
**-**
**-**
**-**
**39**
**-**
**8**
**-**
**193**
**-**
**66**
**-**
**849**
**-**|£
£
2023
2023
Unrestricted Restricted
418
-
25
-
21
-
202
-
-
-
78
-
744
**-**|
|---|---|---|
## **5 Staff Costs**
The charity does not employ any staff.
Romsey Choral Society is a charity managed by trustees. No trustee or any person connected with them has been paid or is payable remuneration or other benefits from the funds of the Charity (other than being reimbursed costs properly incurred).
Page 7 of 9
## **ROMSEY CHORAL SOCIETY**
## **SUPPLEMENTARY INFORMATION**
## **CONCERT FINANCES FOR THE YEAR ENDED 31 AUGUST 2024**
## **INCOMING RESOURCES**
|Ticket Sales
Grants
Programme sales
Advertising income
Catering/drinks/donations
**RESOURCES EXPENDED**
Orchestra/organist (gross cost)
Hire of Organ/Piano
Soloists
Conductor
Accompanist
Other
Venue Hire
Music in Romsey
Programmes
Advertising
Conductor/soloists gifts
Performing Rights Society fee
Catering/Drinks/raffle
Total
**SURPLUS/(SHORTFALL)**|Nov 2023
Dec 2023
Mar 2024
July 2024
£
£
£
£
3,146
956
4,875
1,740
-
-
825
-
172
-
313
135
135
-
205
170
22
-
110
-
3,475
956
6,328
2,045
550
300
6,030
-
-
-
425
-
396
350
2,394
-
600
600
650
650
-
-
-
350
-
-
300
230
940
388
1,060
670
140
-
140
-
168
16
356
168
50
42
55
46
38
17
-
19
123
-
190
68
32
24
129
-
3,037
1,737
11,729
2,201
438
(781)
(5,401)
(156)|**Total**
£
**10,717**
**825**
**620**
**510**
**132**
**12,804**
**6,880**
**425**
**3,140**
**2,500**
**350**
**530**
**3,058**
**280**
**708**
**193**
**74**
**381**
**185**
**18,704**
**(5,900)**|
|---|---|---|
Page 8 of 9
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **SUPPLEMENTARY INFORMATION**
## **FUND RAISING FOR THE YEAR ENDED 31 AUGUST 2024**
|Weddings and Funerals
Sales of Clothing & Produce
David St John - Music sales
Donations
Quiz night - Raffle|**2024**
**INCOME**
**COSTS**
**NET**
**£**
**£**
**£**
**400**
**_-_**
**400**
**-**
**_-_**
**-**
**-**
**_-_**
**-**
**180**
**_(50)_**
**130**
**265**
**_(50)_**
**215**
**845**
**(100)**
**745**|2023
_INCOME_
_COSTS_
_NET_
_£_
_£_
_£_
-
_-_
-
10
_-_
10
85
_-_
85
80
_-_
80
-
_-_
-
175
-
175|
|---|---|---|
Page 9 of 9