Trustees’ Annual Report for the period From 1[st] April 2021 To 31[st] March 2022
Charity name: 3[rd] Wokingham Mayor’s Own Scout Group
Charity registration number: 282742
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we cooperate with others and make friends. The Scout Method- Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise. |
|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
The Group undertakes weekly meetings in term time at which a huge variety of activities are undertaken. examples include: - learning skills and crafts, - playing games - developing leadership and teamwork abilities. - doing practical activities such as camping and bushcraft |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
A varied programme has been provided, covering many areas of the syllabus, including practical skills, various craft projects and physical activities such as geocaching, fitness and games. It was a good, but challenging year for the group, as it was the 2styear of the COVID-19 pandemic Even so we managed to provide a year of interesting and challenging activities for all members. There were times in the year due to the COVID-19 pandemic we were mandated not to meet face to face and to close our premises, Throughout the year we provided scouting face to face and online, and kept up the badge work and awards. We provided an important weekly distraction from the pandemic to our members. |
|---|---|
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
The charity is in a strong position financially with assets of £49,173.79 up from £41,599 from the previous year. |
| Statement explaining the policy for holding reserves stating why they are held |
Reserves Policy Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short. The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs. The sum will be held on deposit. Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year. Due to the unusual nature of 20/21 and 21/22 (COVD they are excluded , so the previous 2 years are used. This policy and the sums contained within it will be reviewed annually in January. |
| Amount of reserves held | £49,173.79 |
| Reasons for holding zero reserves |
N/A |
|---|---|
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Structure, Governance and Management
| Structure, Governance | and Management |
|---|---|
| Description of charity’s trusts: | |
| Type of governing document | The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association |
| How is the charity constituted? |
The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association |
Reference and Administrative details
| Charity name | 3rdWokingham Mayor’s Own Scout Group |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 282742 |
| Charity’s principal address | Physical Address – NO POST BOX 3rdWokingham Scout Group Norreys Ave, Wokingham RG40 1TA Postal Address – C/O John Wilkins , Group Treasurer 218 London Road, Wokingham, Berkshire. RG40 1SW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Elizabeth Jenkin | Chair | ||
| Trevor Bradbury | |||
| Jayne Yelland | From 01 July2021 | ||
| Paul Marston | |||
| Malcolm Hollings | |||
| Martyna Piatkowska | |||
| Margaret Alison Hammett | |||
| Hester Grafham | GroupScout Leader | ||
| John Wilkins | Treasurer | ||
| Ian Tovey | From 01 July2021 |
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear |
|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Funds held as custodian trustees on behalfof others | |
|---|---|
| Description of the assets held in this capacity | N/A |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| E Jenkin | John Wilkins | |
Chair |
Group Treasurer | |
| 29.9.22 | ||
| 29.9.22 |
3[rd] Wokingham (Mayor’s Own) Scouts Group
Financial Statements For the Year Ended 31[st] March 2022
Contents
Treasurer’s Report Income and Expenditure Account Balance Sheet Scrutineers Report Reserves Policy Excel version of Accounts (Attached)
3[rd] Wokingham (Mayor’s Own) Scouts Group
Treasurer’s Report for the year ended 31[st] March 2022
As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2022
The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position.
An external scrutiny of these accounts has been carried out as required by the Group’s constitution.
The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group.
COVID 19
COVID 19 had a effect on the group’s operations during this year and as the pandemic continued the government, administered by Wokingham Borough Council Rates dept., made various COVID grants available, based on the rateable value and type of premises.
Subs
Due to COVID the agreed increase subs to £42.50 was delayed and remained at the old rate of £40 for the year
Reserve
The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£7360) plus a sum of £2000 to cover building maintenance costs. A total of £9,360 will therefore be held in reserve. Due to the unusual nature of the last 2 years they are excluded, so the previous 2 years are used.
Insurance Capitation and Fire Extinguisher Service
This FY has two years’ worth of payments for the above (as items are accounted for in the FY that they are paid for, rather than due)
As at 31st March 2022 the Group has carried forward reserves of £53,190.70
The Group had an overall cash surplus for the year of £11,590.79
The major items of maintenance expenditure were notably:
| | New Camping Equipment £ 1224.93 |
New Camping Equipment £ 1224.93 |
|---|---|---|
| | New Outside Lights (covered by private donation) £ 444.97 | |
| The major items of income was | ||
| | Various COVID relief grants £ 12763.00 |
|
| | Subs | £ 11190.00 |
| Income & Expenditure for year ending 31st March 2022 | |
|---|---|
| Subs Income (£40) | £11,190.00 |
| Amazon Smile Donation | £26.69 |
| Bank Interest | £5.06 |
| COVID Grant WBC | £12,763.00 |
| Cubs Events | £5.00 |
| Donation | £2,682.22 |
| Donation for badge sewing | £500.00 |
| Events (April 2022 Camp) | £444.00 |
| Events (Feb Freezer Camp 2022) | £1,240.00 |
| Events (Kayaking 2021) | £285.00 |
| Events (Scouts Dragon Boat Regatta 2021) | £55.00 |
| Events (Scouts Survival Camp 2021) | £440.00 |
| Events (Ten Pin Bowling) | £255.00 |
| Explorers Donation for use of hut | £860.00 |
| Fair | £103.55 |
| Joining Fee / Invest | £25.00 |
| Scouts Camp | £55.00 |
| Scouts Events | £80.00 |
| Total Income | £31,014.52 |
| Expenditure | |
| Rebate (£8.00) | -£1,756.00 |
| Bank charges | -£27.60 |
| Capitation | -£10,594.00 |
| Cleaning | -£1,080.00 |
| Council tax | -£56.19 |
| Cubs Events | -£180.00 |
| Electrical Work | -£444.97 |
| Fire Extinguishers Service | -£366.60 |
| Group Equipment | -£308.72 |
| Group Camping Equipment | -£1,224.93 |
| Insurance | -£1,332.25 |
| Lions badges | -£83.06 |
| OSM Fees | -£391.97 |
| Refund Scouts Camp | -£58.00 |
| Scout Events | -£1,680.35 |
| Scouts Badges | -£293.83 |
| South East Water | -£117.00 |
| Southern Electric | -£784.97 |
| Sundries For Hut | -£720.93 |
| WINGS 2020 | -£2,435.00 |
| Wolves Badges | -£201.40 |
| Total Expenditure | -£24,137.77 |
| Net Income | £6,876.75 |
Balance Sheet as of 31 March 2022
| Total Funds 2022 | Total Funds 2021 | |
|---|---|---|
| Cash funds: Bank Current Account (31 March) Investment Account (31 March) Cash / float in hand * TOTAL Monetary funds* Non-monetary assets: TOTAL Assets |
£4,165.43 £43,214.67 £1,793.69 £49,173.79 £0.00 £49,173.79 |
£7,000.00 £32,667.15 £1,932.76 £41,599.91 £0.00 £41,599.91 |
Represented by: 2021-2022 Reserves brought forward at 1 April 2021 £ 41,599.91 Receipts for 2021/2022 £ 20,420.52 Payments for 2021/2022 -£ 8,829.73 Cash surplus for the year £ 11,590.79 Reserves carried forward at 31st March 2022 £ 53,190.70
3[rd] Wokingham (Mayor’s Own) Scout Group
Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensu that there are sufficient resources to continue the core charitable activities of the Group shou income and fundraising activities fall short.
The Group notes that it owns its own property which requires annual maintenance and that t Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs.
The sum will be held on deposit.
Should the level of reserves fall below the target level, the Group executive committee will m efforts to restore the level within a year.
Due to the unusual nature 20/21 and 21/22 the previous 2 years are used.
This policy and the sums contained within it will be reviewed annually in January.
Date of Policy: January 2022
Next Review Date: January 2023
Scrntineer's Report to the Trustees of the Wokln8ham Mayorfs Own Scout Group I wyrt on thp Icrountsol thE Gr4Jup lor tho 31" 2022 p¢rtl¥A•5pon4blllllw of TrurtoK •vNI Scmikne Gr¢tsp's TfUSt•s ytsu •¢e reswslble for the pr•.par•iion of the you considw that n@ither the4tsdit rbor independeni pxaminaiiDn rwulremÈnLs ol ihc Chailtles Atl 1011 apply. It Is my rry>Dn51bltty with[1 catryineOUE an aLwJit to s(rUtin1 tht fwancial ruord5 and M41Emem5 to report to vw. S(rytlrbeerfs s1•1¢ I hove cariitd oul a re%ryew ol th• accountini recDrds kept by fv Group ihe v?ar ID ¢westioTh. rhar mInatiOn included ¢(w)side141iLwi vl arty nSU1 items or di5closurE5 in the rEcords arwl stèking pxplonari<ffts In rdJlioii 10 Such rnattws. In tonne(tn with my emamination no matterhas CC•fft lo rtry altentPDn whiih Bives me rea50Nable to believE that In any malerwl wespe(i the requirernents io keep acc¢uplin8 [($5 and to PTppare accounts I1( accord with those retords. ave mei., 01 tu V4hirh. in my opinlon. atlention should be drawn in urdtr to enahlè a proper tsnderstaThdlnKofthe Kcwntsto be roached. Geary WoDdlev If Sepi*mber 2022
Scrutineer's Report to the Trustees of the 3 rd Wokingham Mayor's Own Scout Group
I report on the accounts of the Group for the year ended 31st March 2022
Respective Responsibilities of Trustees and Scrutineer
As the Group's Trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit to scrutinise the financial records and statements and to report to you.
Scrutineer's Statement
I have carried out a review of the accounting records kept by the Group for the year in question. That examination included consideration of any unusual items or disclosures in the records and seeking explanations in relation to such matters. In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records and to prepare accounts which accord with those records, have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sean Geary
Woodley
18th September 2022