**Trustees’ Annual Report for the period From 1[st] April 2021 To 31[st] March 2022** ## **Charity name: 3[rd] Wokingham Mayor’s Own Scout Group** ## **Charity registration number: 282742** ## **Objectives and Activities** |Summary of the
purposes of the charity
as set out in its
governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**- We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care**- We support others and take care of the world in which
we live.
**Belief**- We explore our faiths, beliefs and attitudes.
**Co-operation**- We make a positive difference; we cooperate
with others and make friends.
**The Scout Method**- Scouting takes place when young people,
in partnership with adults, work together based on the values of
Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
-make and live by their Promise.| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|The Group undertakes weekly meetings in term time at which a
huge variety of activities are undertaken. examples include:
- learning skills and crafts,
- playing games
- developing leadership and teamwork abilities.
- doing practical activities such as camping and bushcraft| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ## **Achievements and Performance** |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|A varied programme has been provided, covering many areas of
the syllabus, including practical skills, various craft projects and
physical activities such as geocaching, fitness and games.
It was a good, but challenging year for the
group, as it was the 2styear of the COVID-19 pandemic Even so
we managed to provide a year of interesting and challenging
activities for all members.
There were times in the year due to the COVID-19 pandemic we
were mandated not to meet face to face and to close our
premises,
Throughout the year we provided scouting face to face and online,
and kept up the badge work and awards.
We provided an important weekly distraction from the pandemic to
our members.| |---|---| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the
end of the period|The charity is in a strong position financially with assets of
£49,173.79 up from £41,599 from the previous year.| |Statement explaining the
policy for holding
reserves stating why
they are held|Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our
level of reserves is set to ensure that there are sufficient
resources to continue the core charitable activities of the Group
should income and fundraising activities fall short.
The Group notes that it owns its own property which requires
annual maintenance and that the Group should also retain
reserves to cover emergency building repairs. The Group
Executive Committee considers that the group should hold an
amount of reserves equal to 6 months running costs based on the
last 2 years, or £7360 plus a sum of £2000 to cover building
maintenance costs.
The sum will be held on deposit.
Should the level of reserves fall below the target level, the Group
executive committee will make efforts to restore the level within a
year.
Due to the unusual nature of 20/21 and 21/22 (COVD they are
excluded , so the previous 2 years are used.
This policy and the sums contained within it will be reviewed
annually in January.| |Amount of reserves held|**£49,173.79**| |Reasons for holding zero
reserves|**N/A**| |---|---| |Details of fund materially
in deficit|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|**N/A**| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s trusts:|| |Type of governing document|The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association| |How is the charity
constituted?|The Group is a trust established under its rules which are
common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association| ## **Reference and Administrative details** |Charity name|3rdWokingham Mayor’s Own Scout Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|282742| |Charity’s principal address|**Physical Address – NO POST BOX**
3rdWokingham Scout Group
Norreys Ave, Wokingham RG40 1TA
**Postal Address – C/O John Wilkins , Group Treasurer**
218 London Road, Wokingham, Berkshire. RG40 1SW| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Elizabeth Jenkin|Chair|| ||Trevor Bradbury||| ||Jayne Yelland||From 01 July2021| ||Paul Marston||| ||Malcolm Hollings||| ||Martyna Piatkowska||| ||Margaret Alison Hammett||| ||Hester Grafham|GroupScout Leader|| ||John Wilkins|Treasurer|| ||Ian Tovey||From 01 July2021| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**| |---|---| |**N/A**|| ## **Funds held as custodian trustees on behalf of others** |**Funds held as custodian trustees on behalfof others**|| |---|---| |Description of the assets held in this capacity|N/A| |Name and objects of the charity on whose behalf the assets are held and
how this falls within the custodian charity’s objects|N/A| |Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets|N/A| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||E Jenkin|John Wilkins| ||

Chair|Group Treasurer| ||29.9.22|| ||29.9.22|| ## **3[rd] Wokingham (Mayor’s Own) Scouts Group** Financial Statements For the Year Ended 31[st] March 2022 ## Contents Treasurer’s Report Income and Expenditure Account Balance Sheet Scrutineers Report Reserves Policy Excel version of Accounts (Attached) ## **3[rd] Wokingham (Mayor’s Own) Scouts Group** ## Treasurer’s Report for the year ended 31[st] March 2022 As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2022 The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position. An external scrutiny of these accounts has been carried out as required by the Group’s constitution. The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group. ## **COVID 19** COVID 19 had a effect on the group’s operations during this year and as the pandemic continued the government, administered by Wokingham Borough Council Rates dept., made various COVID grants available, based on the rateable value and type of premises. ## **Subs** Due to COVID the agreed increase subs to £42.50 was delayed and remained at the old rate of £40 for the year ## **Reserve** The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£7360) plus a sum of £2000 to cover building maintenance costs. A total of £9,360 will therefore be held in reserve. Due to the unusual nature of the last 2 years they are excluded, so the previous 2 years are used. ## **Insurance Capitation and Fire Extinguisher Service** This FY has two years’ worth of payments for the above (as items are accounted for in the FY that they are paid for, rather than due) As at 31st March 2022 the Group has carried forward reserves of £53,190.70 The Group had an overall cash surplus for the year of £11,590.79 The major items of maintenance expenditure were notably: ||New Camping Equipment
£ 1224.93|New Camping Equipment
£ 1224.93| |---|---|---| ||New Outside Lights (covered by private donation) £ 444.97|| |The major items of income was||| ||Various COVID relief grants
£ 12763.00|| ||Subs|£ 11190.00| |**Income & Expenditure for year ending 31st March 2022**|| |---|---| |Subs Income (£40)|£11,190.00| |Amazon Smile Donation|£26.69| |Bank Interest|£5.06| |COVID Grant WBC|£12,763.00| |Cubs Events|£5.00| |Donation|£2,682.22| |Donation for badge sewing|£500.00| |Events (April 2022 Camp)|£444.00| |Events (Feb Freezer Camp 2022)|£1,240.00| |Events (Kayaking 2021)|£285.00| |Events (Scouts Dragon Boat Regatta 2021)|£55.00| |Events (Scouts Survival Camp 2021)|£440.00| |Events (Ten Pin Bowling)|£255.00| |Explorers Donation for use of hut|£860.00| |Fair|£103.55| |Joining Fee / Invest|£25.00| |Scouts Camp|£55.00| |Scouts Events|£80.00| |**Total Income**|**£31,014.52**| |**Expenditure**|| |Rebate (£8.00)|-£1,756.00| |Bank charges|-£27.60| |Capitation|-£10,594.00| |Cleaning|-£1,080.00| |Council tax|-£56.19| |Cubs Events|-£180.00| |Electrical Work|-£444.97| |Fire Extinguishers Service|-£366.60| |Group Equipment|-£308.72| |Group Camping Equipment|-£1,224.93| |Insurance|-£1,332.25| |Lions badges|-£83.06| |OSM Fees|-£391.97| |Refund Scouts Camp|-£58.00| |Scout Events|-£1,680.35| |Scouts Badges|-£293.83| |South East Water|-£117.00| |Southern Electric|-£784.97| |Sundries For Hut|-£720.93| |WINGS 2020|-£2,435.00| |Wolves Badges|-£201.40| |**Total Expenditure**|**-£24,137.77**| |**Net Income**|**£6,876.75**| ## **Balance Sheet as of 31 March 2022** ||**Total Funds 2022**|**Total Funds 2021**| |---|---|---| |**Cash funds:**
Bank Current Account (31 March)
Investment Account (31 March)
Cash / float in hand
**** TOTAL Monetary funds**
**Non-monetary assets:**
**** TOTAL Assets**|£4,165.43
£43,214.67
£1,793.69
£49,173.79
£0.00
**£49,173.79**|£7,000.00
£32,667.15
£1,932.76
£41,599.91
£0.00
**£41,599.91**| **Represented by: 2021-2022** Reserves brought forward at 1 April 2021 £ 41,599.91 Receipts for 2021/2022 £ 20,420.52 Payments for 2021/2022 -£ 8,829.73 Cash surplus for the year £ 11,590.79 **Reserves carried forward at 31st March 2022 £ 53,190.70** ## **3[rd] Wokingham (Mayor’s Own) Scout Group** ## **Reserves Policy** Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensu that there are sufficient resources to continue the core charitable activities of the Group shou income and fundraising activities fall short. The Group notes that it owns its own property which requires annual maintenance and that t Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs. The sum will be held on deposit. Should the level of reserves fall below the target level, the Group executive committee will m efforts to restore the level within a year. Due to the unusual nature 20/21 and 21/22 the previous 2 years are used. This policy and the sums contained within it will be reviewed annually in January. Date of Policy: January 2022 Next Review Date: January 2023 Scrntineer's Report to the Trustees of the Wokln8ham Mayorfs Own Scout Group I wyrt on thp Icrountsol thE Gr4Jup lor tho 31" 2022 p¢rtl¥*A•5pon4blllllw of TrurtoK •vNI Scmikne Gr¢tsp's TfUSt*•s ytsu •¢e reswslble for the pr•.par•iion of the you considw that n@ither the4tsdit rbor independeni pxaminaiiDn rwulremÈnLs ol ihc Chailtles Atl 1011 apply. It Is my rry>Dn51bltty with[￿1 catryineOUE an aLwJit to s(rUtin1￿ tht fwancial ruord5 and M41Emem5 to report to vw. S(rytlrbeerfs s￿1•1￿¢ I hove cariitd oul a re%ryew ol th• accountini recDrds kept by fv Group ihe v?ar ID ¢westioTh. rhar ￿mInatiOn included ¢(w)side141iLwi vl arty ￿n￿SU￿1 items or di5closurE5 in the rEcords arwl stèking pxplonari