2025-03-31-accounts - West Hatch Village Hall

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Chair’s report for year 2024/2025

I am delighted to report that we have had another great year of activities and good use of the hall.

This can only be delivered through a team of strong individuals who have worked together to ensure we safely provide a varied selection of activities. My thanks to the whole team of committee members and friends of the hall.

I would like to thank Margaret especially for her enthusiasm, challenge and energy. Peter continues to keep us in line on the finances and it is great to have two new committed committee members with Louisa and Paul. Thank you also to Claire for the work she has done on the website and it will be great to have this up and working soon. David and Catherine, in addition to helping at every event, give us reminders and help us to avoid repeating mistakes from the past.

This year Kelly Doble stepped back from the committee for personal reasons. I would like to thank and note the hard work she has put into our publicity over the years.

Finally, I would like to express the thanks of the committee for the support we get from our friends of West Hatch Hall and the stalwarts of our community that support by attending and taking on responsibility for running our clubs from book, dance, to yoga and lots of things in between.

We rely heavily on the ability to use the Church field to host some events and providing car parking. This asset is under the responsibility of the Parochial Church Council and I would like to thank Alison and Marion as church wardens for their continued support.

Finances

As Peter will attest that we are in a good financial position but need to keep a focus on ensuring we maintain that going forward. I would like to thank Peter for his hard work in keeping our accounts in order and for Alison’s external validation of our financial position.

Activities

We have had another good year for activities and use of the hall. I do not intend to set out all the activities but just to highlight the diversity. We are a spread-out community and have a number of different demographics and ages to cater for. My feeling is that we are covering most bases but I do think there is scope to include more for younger people. Yoga, with our two “Yogi’s”, Becky and Ness seem to have all bases covered from the focussed chair yoga through to conventional Yoga and Yoga with Pilates. We continue to plan expanding types of activities to include pot making through to Argentinian Tango to a Sound bath. The old favourites seem to be fit for purpose bringing our community together.

Fabric of the hall

The hall is a great asset for our community and we were successful in our application to the Lottery Fund. This has allowed us to upgrade the floor, put in an audio-visual facility and improve the back vestibule. We are in the process of adding storage and upgrading the kitchen area which will be done sensitively to ensure it is fit for purpose but not ‘over the top’. We have been keeping the Lottery Fund updated on our process.

There are still ongoing projects that would be good to address. These include improving heating and insulation, and potentially reducing energy costs through renewable sources and batteries. These however cost money and we need to be mindful of future one off costs that could materialise.

There are also other challenges to address surrounding parking and the access up Victoria path. These are probably less expensive but will need to be addressed and we will rely on support to do these works.

Finally, we need to be mindful of the need to ensure the septic tank which we share with Perrington Lodge remains compliant.

EDF Energy

We are still to get a working smart meter from EDF despite a number of complaints. The smart meter would help keep a clear understanding of usage from events. Our contract comes to an end in July and we will be transferring to Yorkshire. As we head to the end of the contract, we will push for the smart meter to be rectified and the meter itself checked. We undoubtedly have to settle the current standing balance unless we can get proof that the meter is not correct. On the back of that outcome, we need to be mindful of the cost of energy when we are putting on events/activity.

The Future

We are a small team in a small hamlet. We have a great community asset and continue to work to look after and improve that asset.

At our last committee meeting we agreed to plot out some working parties to ensure we can keep focus on what we really need to do. We are in a good place but the work does not stop.

Thank you to all those that help us in so many diverse ways.

WEST HATCH VILLAGE HALL

Registered Charity no. 282641

RECEIPTS AND PAYMENTS ACCOUNT

NOTES 2025 on page 3 £ £ £ RECEIPTS (General fund) Hall lettings: Parish Council 150 150 Yoga - Bourne 880 755 - England 790 560 1,670 1,315 Elections 400 - Book club 196 126 Quilting 160 125 Other Private Hire 150 - 2,726 2 3,545 3,087 - Less Payments 2 (1,759) (1,521) - Net Fundraising Surplus 2 1,786 446 171 - Equipment hire 160 90 606 Miscellaneous receipts:-Donations 15 General Fund Receipts 5,133 PAYMENTS (General fund) - Electricity 1,056 1,056 - Insurance 458 457 - Cleaning 240 57 - Equipment purchases 3 - 2,964 - Repairs & Maintenance 4 34 154 - Fire Extinguisher Maintenance 56 40 - Water rates 138 127 - Committee expenses (booking forms,gifts,etc) 50 81 - Bank charges 60 60 - DBS Fee - 18 - Risk Management Consultancy Fee - 200 General Fund Payments (2,092) General Fund Total Cash Surplus/(Deficit) for the year 3,041 Restricted funds Grant received from National Lottery community fund for A/V System, Floor reseal, Kitchen upgrade & Exit refurb - Grant received in year 20,000 - - Restricted funds spent in the year 8,319 - 1,995 - (10,314) - Restricted Fund Total Cash Surplus for the year 9,686 Total Cash Surplus/(Deficit) for the year 12,727 Cash & Bank balances at start of year 8,051 Cash & Bank balances at end of year - Current account 1 1 - Gold account 20,777 8,050 Total Cash & Bank balances at end of year £20,778 Made up of: General Funds £11,092 Restricted Fund (Kitchen upgrade & Exit refurb) £9,686 Total Cash & Bank balances at end of year £20,778 Fundraising: - Receipts Receipts from assets: - Bank interest - Audio/Visual System installed (note - Floor cleaned & sealed (note 4)	2024 £ 1,716 1,566 261 258	2024
	3,801 (5,214)
	(1,413) -
	(1,413) 9,464
	£8,051
	£8,051 -
	£8,051

Accounts Page 1

STATEMENT OF ASSETS AND LIABILITIES AS AT 31st MARCH 2025

FIXED ASSETS

West Hatch Village Hall - Land & buildings (including outside toilets), plus contents therein.

	General	General
		Funds
		£ 398 150 - 50
	598 11,092
£11,690

CURRENT LIABILITIES Creditors Possible payment to EDF Deferred Income Hall hire received in advance Event tickets sold in advance	CURRENT LIABILITIES Creditors Possible payment to EDF Deferred Income Hall hire received in advance Event tickets sold in advance	General	General	£ - - - Restricted Funds - National Lottery Kitchen Upgrade & Exit Refurb
			Funds
			£ 1,572 113 230
		£1,915

Approved by the tru n 19-May 2025 …………………………………………. Trustee Douglas Kerr

Accounts Page 2

NOTES TO THE RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025

1. Cash basis

The accounts are prepared on a cash basis, items being accounted for on receipt or on payment. There is no provision for accruals in the Receipts & Payments Account (although they are shown listed in the Statement of Assets & Liabilities below.)

< - - - - - - - - -	- - - -	- - - - - > Net Surplus £ 354 298 246 - 200 - 170 130 - 105 - - - 73 55 - 40 40 34 31 - 10	< - - - - - - - - -	- - - -	- - - - - >
eral Funds Receipts £ 400 1,060 264 - 400 308 220 138 - 195 - - - 73 55 - 100 240 51 31 - 10	Less Payments £ (46) (762) (18) - (200) (308) (50) (8) - (90) - - - - - - (60) (200) (17) - - -		Receipts £ 280 750 249 147 280 - - - 250 - 400 160 260 - 51 55 - - 40 10 155 -	Less Payments £ (32) (384) (56) (4) (151) - - - (139) - (300) (80) (185) - (24) - - - (30) - (136) -	Net Surplus
					£ 248 366 193 143 129 - - - 111 - 100 80 75 - 27 55 - - 10 10 19 -
£3,545	(£1,759)	£1,786	£3,087	(£1,521)	£1,566

3. Equipment Purchases Audio/Visual System installe Mats/Mud Rugs Curtains Mugs Dyson Cleaner	3. Equipment Purchases Audio/Visual System installe Mats/Mud Rugs Curtains Mugs Dyson Cleaner	£ - - - - - - General Funds	£ 8,319 £8,319 Restricted Funds - National Lottery AV system	Total 2025 £ 8,319 - - - - £8,319		£ - 568 2,151 15 230 £2,964 General Funds	£ - - - - - - Restricted Funds	Total 2024 £ - 568 2,151 15 230

								£2,964

4. Repairs & Maintenanc Floor cleaned & sealed Hedge cutting Wire in defibrillator Heater element	4. Repairs & Maintenanc Floor cleaned & sealed Hedge cutting Wire in defibrillator Heater element	£ - - - 34 £34 General Funds	£ 1,995 - - - £1,995 Restricted Funds - National Lottery Floor Reseal	Total 2025 £ 1,995 - - 34 £2,029		£ - 80 74 - £154 General Funds	£ - - - - - Restricted Funds	Total 2024 £ - 80 74 -

Floor cleaned & sealed Hedge cutting Wire in defibrillator Heater element
								£154

Accounts Page 3

Independent Examiner's Report to the Trustees of West Hatch Willage Hall (West Hatch Village Hall Committee), On the Accounts for the Year Ended 31st March 2025. Registered Charity no. 282641 I report to the trustees of West Hatch Village Hall (the Charty) on my examination of the accounts of the Charity for the year ended 31 March 2025 which are set out on Accounts Pages 1 to 3. Responsibilities and basis of report As Ihe Charity's trustees you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination I have followed all the applicable Directions given by the Chanty Commission under section 145(5)(b) of the Act. Independent oxaminerfs statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mrs Alison Horsey Fairways, West Hatch, Taunton. TA3 5RS Date..