## _**Chair’s report for year 2024/2025**_
_**I am delighted to report that we have had another great year of activities and good use of the hall.**_
_**This can only be delivered through a team of strong individuals who have worked together to ensure we safely provide a varied selection of activities. My thanks to the whole team of committee members and friends of the hall.**_
_**I would like to thank Margaret especially for her enthusiasm, challenge and energy. Peter continues to keep us in line on the finances and it is great to have two new committed committee members with Louisa and Paul. Thank you also to Claire for the work she has done on the website and it will be great to have this up and working soon. David and Catherine, in addition to helping at every event, give us reminders and help us to avoid repeating mistakes from the past.**_
_**This year Kelly Doble stepped back from the committee for personal reasons. I would like to thank and note the hard work she has put into our publicity over the years.**_
_**Finally, I would like to express the thanks of the committee for the support we get from our friends of West Hatch Hall and the stalwarts of our community that support by attending and taking on responsibility for running our clubs from book, dance, to yoga and lots of things in between.**_
_**We rely heavily on the ability to use the Church field to host some events and providing car parking. This asset is under the responsibility of the Parochial Church Council and I would like to thank Alison and Marion as church wardens for their continued support.**_
## _**Finances**_
_**As Peter will attest that we are in a good financial position but need to keep a focus on ensuring we maintain that going forward. I would like to thank Peter for his hard work in keeping our accounts in order and for Alison’s external validation of our financial position.**_
_**Activities**_
_**We have had another good year for activities and use of the hall. I do not intend to set out all the activities but just to highlight the diversity. We are a spread-out community and have a number of different demographics and ages to cater for. My feeling is that we are covering most bases but I do think there is scope to include more for younger people. Yoga, with our two “Yogi’s”, Becky and Ness seem to have all bases covered from the focussed chair yoga through to conventional Yoga and Yoga with Pilates. We continue to plan expanding types of activities to include pot making through to Argentinian Tango to a Sound bath. The old favourites seem to be fit for purpose bringing our community together.**_
## _**Fabric of the hall**_
_**The hall is a great asset for our community and we were successful in our application to the Lottery Fund. This has allowed us to upgrade the floor, put in an audio-visual facility and improve the back vestibule. We are in the process of adding storage and upgrading the kitchen area which will be done sensitively to ensure it is fit for purpose but not ‘over the top’. We have been keeping the Lottery Fund updated on our process.**_
_**There are still ongoing projects that would be good to address. These include improving heating and insulation, and potentially reducing energy costs through renewable sources and batteries. These however cost money and we need to be mindful of future one off costs that could materialise.**_
_**There are also other challenges to address surrounding parking and the access up Victoria path. These are probably less expensive but will need to be addressed and we will rely on support to do these works.**_
_**Finally, we need to be mindful of the need to ensure the septic tank which we share with Perrington Lodge remains compliant.**_
## _**EDF Energy**_
_**We are still to get a working smart meter from EDF despite a number of complaints. The smart meter would help keep a clear understanding of usage from events. Our contract comes to an end in July and we will be transferring to Yorkshire. As we head to the end of the contract, we will push for the smart meter to be rectified and the meter itself checked. We undoubtedly have to settle the current standing balance unless we can get proof that the meter is not correct. On the back of that outcome, we need to be mindful of the cost of energy when we are putting on events/activity.**_
## _**The Future**_
_**We are a small team in a small hamlet. We have a great community asset and continue to work to look after and improve that asset.**_
_**At our last committee meeting we agreed to plot out some working parties to ensure we can keep focus on what we really need to do. We are in a good place but the work does not stop.**_
_**Thank you to all those that help us in so many diverse ways.**_
**WEST HATCH VILLAGE HALL**
**Registered Charity no. 282641**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|**NOTES**
**2025**
**on page 3**
**£**
**£**
**£**
**RECEIPTS (General fund)**
Hall lettings:
Parish Council
150
150
Yoga - Bourne
880
755
- England
790
560
1,670
1,315
Elections
400
-
Book club
196
126
Quilting
160
125
Other Private Hire
150
-
2,726
**2**
3,545
3,087
- Less Payments
**2**
(1,759)
(1,521)
- Net Fundraising Surplus
**2**
1,786
446
171
- Equipment hire
160
90
606
Miscellaneous receipts:-Donations
15
**General Fund Receipts**
**5,133**
**PAYMENTS (General fund)**
- Electricity
1,056
1,056
- Insurance
458
457
- Cleaning
240
57
- Equipment purchases
**3**
-
2,964
- Repairs & Maintenance
**4**
34
154
- Fire Extinguisher Maintenance
56
40
- Water rates
138
127
- Committee expenses (booking forms,gifts,etc)
50
81
- Bank charges
60
60
- DBS Fee
-
18
- Risk Management Consultancy Fee
-
200
**General Fund Payments**
**(2,092)**
**General Fund Total Cash Surplus/(Deficit) for the year**
**3,041**
**Restricted funds**
**Grant received from National Lottery community fund**
**for A/V System, Floor reseal, Kitchen upgrade & Exit refurb**
- Grant received in year
20,000
-
- Restricted funds spent in the year
8,319
-
1,995
-
**(10,314)**
**-**
**Restricted Fund Total Cash Surplus for the year**
**9,686**
**Total Cash Surplus/(Deficit) for the year**
**12,727**
Cash & Bank balances at start of year
8,051
**Cash & Bank balances at end of year**
- Current account
1
1
- Gold account
20,777
8,050
**Total Cash & Bank balances at end of year**
**£20,778**
**Made up of:**
General Funds
**£11,092**
Restricted Fund (Kitchen upgrade & Exit refurb)
**£9,686**
**Total Cash & Bank balances at end of year**
**£20,778**
Fundraising:
- Receipts
Receipts from assets:
- Bank interest
- Audio/Visual System installed (**note**
- Floor cleaned & sealed (**note 4**)|**2024**
**£**
1,716
1,566
261
258|**2024**|
|---|---|---|
||**3,801**
**(5,214)**||
||**(1,413)**
**-**||
||**(1,413)**
9,464||
||**£8,051**||
||**£8,051**
**-**||
||**£8,051**||
Accounts Page 1
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31st MARCH 2025**
## **FIXED ASSETS**
West Hatch Village Hall - Land & buildings (including outside toilets), plus contents therein.
|**CURRENT ASSETS**
**Debtors & Prepayments**
Insurance premium prepaid
Hall hire charges due
Electricity Prepaid
Gong event deposit paid
**Cash & Bank**||**General**|**General**|**£**
-
-
**Restricted**
**Funds**
**- National**
**Lottery**
**Kitchen**
**Upgrade &**
**Exit**
**Refurb**|
|---|---|---|---|---|
||||**Funds**||
||||**£**
398
150
-
50||
|||598
**11,092**|||
||**£11,690**||||
|**CURRENT LIABILITIES**
**Creditors**
Possible payment to EDF
**Deferred Income**
Hall hire received in advance
Event tickets sold in advance|**CURRENT LIABILITIES**
**Creditors**
Possible payment to EDF
**Deferred Income**
Hall hire received in advance
Event tickets sold in advance|**General**|**General**|**£**
-
-
-
**Restricted**
**Funds**
**- National**
**Lottery**
**Kitchen**
**Upgrade &**
**Exit**
**Refurb**|
|---|---|---|---|---|
||||**Funds**||
||||**£**
1,572
113
230||
|||**£1,915**|||
Approved by the tru n 19-May 2025 …………………………………………. Trustee Douglas Kerr
Accounts Page 2
## **NOTES TO THE RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025**
## **1. Cash basis**
The accounts are prepared on a cash basis, items being accounted for on receipt or on payment. There is no provision for accruals in the Receipts & Payments Account (although they are shown listed in the Statement of Assets & Liabilities below.)
|**2. Fundraising**
- All Fundraising for Gen
Quiz
BBQ
Big Breakfast
Cream Teas
Wreath Making
Fish and Chips
Millennium book display
Hawk & Owl Talk
Dance Social
Cake Decorating
Sentient Animal Talk
Music Evening
Tango
Christingle
New Year Event
Wood turning
Pottery
Autumn Celebration
Apple Juice Sales
Easter Event
**Total Fundraising**
Gong EventMay 2025
History talkApril 2025|< - - - - - - - - -|
- - - -|- - -
**2025**|- - - - - >
**Net**
**Surplus**
**£**
**354**
**298**
**246**
**-**
**200**
**-**
**170**
**130**
**-**
**105**
**-**
**-**
**-**
**73**
**55**
**-**
**40**
**40**
**34**
**31**
**-**
**10**||< - - - - - - - - -|
- - - -|- - - - -
**2024**|- - - - - >|
|---|---|---|---|---|---|---|---|---|---|
||eral Funds
**Receipts**
**£**
400
1,060
264
-
400
308
220
138
-
195
-
-
-
73
55
-
100
240
51
31
-
10|**Less**
**Payments**
**£**
(46)
(762)
(18)
-
(200)
(308)
(50)
(8)
-
(90)
-
-
-
-
-
-
(60)
(200)
(17)
-
-
-||||**Receipts**
**£**
280
750
249
147
280
-
-
-
250
-
400
160
260
-
51
55
-
-
40
10
155
-|**Less**
**Payments**
**£**
(32)
(384)
(56)
(4)
(151)
-
-
-
(139)
-
(300)
(80)
(185)
-
(24)
-
-
-
(30)
-
(136)
-||**Net**
**Surplus**|
||||||||||**£**
**248**
**366**
**193**
**143**
**129**
**-**
**-**
**-**
**111**
**-**
**100**
**80**
**75**
**-**
**27**
**55**
**-**
**-**
**10**
**10**
**19**
**-**|
||**£3,545**|**(£1,759)**||**£1,786**||**£3,087**|**(£1,521)**||**£1,566**|
|**3. Equipment Purchases**
Audio/Visual System installe
Mats/Mud Rugs
Curtains
Mugs
Dyson Cleaner|**3. Equipment Purchases**
Audio/Visual System installe
Mats/Mud Rugs
Curtains
Mugs
Dyson Cleaner|**£**
-
-
-
-
-
**-**
**General**
**Funds**|**£**
8,319
£8,319
**Restricted**
**Funds**
**- National**
**Lottery**
**AV system**|**Total 2025**
**£**
**8,319**
-
-
-
-
**£8,319**||**£**
-
568
2,151
15
230
£2,964
**General**
**Funds**|**£**
-
-
-
-
-
**-**
**Restricted**
**Funds**|**Total 2024**
**£**
-
568
2,151
15
230|
|---|---|---|---|---|---|---|---|---|
||||||||||
|||||||||**£2,964**|
|**4. Repairs & Maintenanc**
Floor cleaned & sealed
Hedge cutting
Wire in defibrillator
Heater element|**4. Repairs & Maintenanc**
Floor cleaned & sealed
Hedge cutting
Wire in defibrillator
Heater element|**£**
-
-
-
34
£34
**General**
**Funds**|**£**
1,995
-
-
-
£1,995
**Restricted**
**Funds**
**- National**
**Lottery**
**Floor**
**Reseal**|**Total 2025**
**£**
**1,995**
-
-
**34**
**£2,029**||**£**
-
80
74
-
£154
**General**
**Funds**|**£**
-
-
-
-
**-**
**Restricted**
**Funds**|**Total 2024**
**£**
-
**80**
**74**
-|
|---|---|---|---|---|---|---|---|---|
||||||||||
|
Floor cleaned & sealed
Hedge cutting
Wire in defibrillator
Heater element|||||||||
|||||||||**£154**|
Accounts Page 3
Independent Examiner's Report to the Trustees of
West Hatch Willage Hall (West Hatch Village Hall Committee),
On the Accounts for the Year Ended 31st March 2025.
Registered Charity no. 282641
I report to the trustees of West Hatch Village Hall (the Charty) on my examination of the
accounts of the Charity for the year ended 31 March 2025 which are set out on Accounts
Pages 1 to 3.
Responsibilities and basis of report
As Ihe Charity's trustees you are responsible for the preparation of the accounts in
accordance wrth the requirements of the Charities Act 2011 ('the Act.).
I report in respect of my examination of the Charity's accounts carried out under section
145 of the 2011 Acl and in carrying out my examination I have followed all the applicable
Directions given by the Chanty Commission under section 145(5)(b) of the Act.
Independent oxaminerfs statement
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any material
respect:
1. accounting records were not kept in respect of the Charity as required by section
130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Mrs Alison Horsey
Fairways,
West Hatch,
Taunton.
TA3 5RS
Date..