Devizes PHAB 2024 Trustee’s Annual Report
15[th] May 2025
Nursteed Centre , Devizes, Wiltshire
Those Present:
President : P Dyer
Officers
T Bazeley Chair R Stevens Vice Chair V Gaiger Programme Organiser J Bazeley Secretary and Safeguarding Officer C Evans Treasurer
Committee
T Coles T Gaiger
There were 16 members, 2 carers and 2 drivers present Apologies were received from: D Wiltshire, A Neeld, P Putnam
1. Welcome
The President P Dyer presided over the meeting, welcomed everyone and thanked them for attending.
A Minutes silence was held for those associated with PHAB whom we have sadly lost, Ann Webb has retired due to ill health and Eric Williams passed, his family told Vicki that he enjoyed the PHAB meetings.
2. Minutes of last AGM held on 9[th] may 2024
The previous AGM minutes were circulated before the Meeting, Acceptance approved unanimously.
3. Reports
3.1 Presidents Report (Paul Dyer)
We have all had a great time this year, many visits including the train and beach trip to Minehead and three pantomimes. I would like to thank:
Cliff for all his financial work, Terry for all his work including Grant applications and Vicki & Doreen for all the programme organisation.
Page 1
3.2 Chair's Report (Terry Bazeley)
Thanks to you all for attending today, another successful year of regular meetings and events.
Juliet has had a major health issue this year which has limited our attendance at meetings, although I am prepared to stand as Chairman this year I am having discussions about a transition during the year and a handover by next year
The Charity Commission returns were made.
The “Push and Walk” event was run in June 8[th] of 2024 in a familiar format, the Town Hall let us use Hillworth Park and the Mayor judged.
We are all lined up to repeat this on Saturday June 14[th] , please come along and participate, this is our major fund raiser.
Thanks to Cliff Evans our well established Treasurer and Thanks to Doreen who does the money collecting and Transport Administration, all is going superbly and I thank them for all their hard work.
Our finances continue to be in good shape.
Vicki is doing a wonderful Job of arranging all the meetings and events we enjoy, with Doreen and Tom ably helping. This is the mainstay of the Club and I would like to Thank Vicki, Doreen and Tom for all they do.
The Summer trip and Christmas Party were good fun and well attended, with Grants from Lions and others.
I would like to thank the President, Vice President , Committee members and Club members for all the work they do to support the club..
3.3 Treasurer's Report (Cliff Evans)
Introduction
As in previous years, we operated the Devizes PHAB Charity as two businesses during 2024, namely Devizes PHAB Transport and Devizes PHAB Club.
Each business had its own Current Account, and each had access to the same Instant Online Account, and Fixed Term Deposit Account. Both of these held reserves to be used by either business as and when required.
Reporting
In terms of reporting, I produced a regular financial report which categorised all income and expense for each of the accounts. These were reviewed at each Committee meeting and are all available on request via email from cliffvevans@yahoo.co.uk.
In parallel, Charlton Baker Accountants provided monthly Payroll Services, and at the end of the year they provided Profit & Loss (P&L) and Balance Sheet reports for both the Transport and Club businesses.
Charlton Baker also produced an Independent Examiner’s Report at the end of the year, which was duly submitted to the Charity Commission by Terry. All the Charlton Baker reports are available on request.
Page 2
Transport P&L Report
The Transport P&L report shows that the income for the year was £21,500. It’s worth noting that the income from bus fares was £14,278, which was up by 60% on the previous year’s figure of £8,935 . This was primarily due to a number of deferred payments coming in from Arts Together.
Expenditure, including driver wages, fuel and vehicle running costs, came to £23,965 . It’s worth noting that vehicle running costs increased by 63% on the previous year to £4,832 . Fuel costs also went up by 21% to £3,435 due to inflation.
These increases resulted in an overall loss for Transport of £2,465 for the year .
Club P&L Report
The Club P&L report shows that income from donations, fundraising and membership fees was £4,216, whereas expenditure from travel costs, room hire and entertainment was £6,140 .
This resulted in an overall loss of £1,924 for the year.
Assets
The Transport Balance Sheet confirms that we used the same two buses again throughout 2024, and that their combined asset value at the end of the year was £9,053 .
In terms of cash assets, the End of Year Treasurer’s report shows that our total cash assets were £87,041 , a decrease of only 1.4% on the previous year. At the end of the year the cash was spread across the accounts as follows:
| 2024 | |
|---|---|
| Club Account | £2,670 |
| Transport Account | £7,771 |
| Instant Online Account | £6,600 |
| Fixed Term Deposit Account | £70,000 |
| TOTAL | £87,041 |
Conclusion
In conclusion, despite the challenging economic climate during 2024, the dedication and hard work of everyone involved in Devizes PHAB Transport and Devizes PHAB Club, meant that they both performed well, and ended the year in a strong financial position. The accounts were approved.
Charlton Baker to continue as Auditors.
3.4 Transport Officer's Report (Terry Bazeley)
Thanks to Kerry Rose for doing the Bus Administration, he has organised Bus, Lift and Fire Extinguisher Maintenance as well as bus documentation and licenses.
Thanks to Roger Pearce, Paul Dyer, Robin Drake and new Driver John Stephens, they get many accolades from customers about their cheerful and helpful attitude. Doreen continues to do a sterling job with the Admin of Invoices, Payroll, Logsheets etc., Please join me in thanking them all.
We have had a full year of running the buses and supporting our Club, Arts Together, Monday Club and other Local Groups, in the year to end March 2024 we clocked up a very
Page 3
similar number of Bus and passenger trips as last year.
Bus Grants BSOG (Bus Service Operators) and CTG (Community Transport Grant) were successfully applied for in 2024.
This year saw another increase in the minimum wage, the Committee agreed to increase Driver Bus rate from April 2025.
The Committee has discussed the need for Bus replacement during the year, the Pewsey Bus was bought in 2013 and Devizes in 2019, after consulting everyone involved and taking advice from our Garage there is no pressing need to take action.
I have consulted National PHAB and in due course there are several sources for Grants available especially as we can match fund any money needed.
3.5 Secretary's Report (Juliet Bazeley)
I have taken minutes during meetings, written and responded to many letters. As Safeguarding Officer I am responsible for confidential welfare notes and Thomas helps by taking the register each week.
3.6 Programme Report (Vicki Gaiger)
I have organised four Pantomimes, Devizes Musical Theatre, the Mayors Carol service, Christmas Tree Decoration in St Johns Church, Harvest and Burns Night Suppers, Push and Walk Tombola. These take a lot of time on the phone to organise.
The Summer outing to Minehead by Coach and Steam Train was well attended by 36 people.
Other activities included Bowls Club evening, Various singers, Race Night, Bowls, HOY, Bingo.
Thanks to Doreen and Thomas for all their help.
We welcomed new members during the year, we hope some will step up to be the Organisers of the future. All our activities rely on the support and participation of you all.
4. Elections
Terry said that no new nominations were received and that the existing Committee agreed to continue.
Paul Dyer has agreed to continue as President and Paula Winchcombe as Vice President.
Tim Horsman Proposed that the Committee be re-elected en bloc seconded by Sue Gurd approved: unanimously.
Role Nominations
-
President P Dyer
-
• Vice President P Winchcombe • Chairman T Bazeley
Page 4
- Vice Chairman
R Stevens
-
Treasurer C Evans
-
Accounts & Transport Administrator
-
Transport Officer
-
Programme Organiser
-
Secretary & Safeguarding Officer
D Wiltshire
T Bazeley & K Rose V Gaiger J Bazeley
-
Committee Members T Gaiger & T Coles
-
• Nursteed Centre Representative V Gaiger & T Gaiger
Vice Chairman Robert Stevens
Robert said he was investigating part funding of future Pewsey Bus from Wiltshire Council and Pewsey Parish Council.
5. Items from the Proposition Book
Nothing to report, the book will be available at meetings with the register.
Closing The meeting closed at 8.15 pm
Page 5
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Contents Page Business Details Accountants. Report ProfSt and Loss Account Balance Sheet Notes to the A¢ttsunts
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Business Details For The Year Ended 31 December 2024 Proprietor Devize5 and Di5trirt PHAB Club - General Fun Accountants Charlton Baker 7-7c Snuff Street Devize5 Wlltshi SNIO IDU Page I
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Accountants. Report For The Year Ended 31 December 2024 Chartered Accountants. Report to the trustees of Devizes and Distrirt PMAB Club- General Fund In accordance with the engagement letter, we have prepared for your approval the financial information of Devizes and Dislrirt PHAB Club - General Fund for the year ended 31 December 2024 which compri5e5 the Profit and Los5 account. the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us. As a practising member firm of the Institute of Chartered Accountants in England and Wales IICAEWI, we are subject to its ethical and other professional requirements which are detailed at http=l/wvAY.icaew.com/en/Tnembership}regulations- standards-and-guldanee. Thls rèport Is mède solely to you in accordance wlth the tems of our engagement lÈtter. Our v4ork has been undertaken solely to prepare for your approval the financial Information of Dev12es and Distrlct PHAB Club General Fund and state those matters that we have agreed to state to you In this report in accordance with the guidance of ICAEW a5 detailed ot ICAEW Technical Release 08116 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than DevSzes and Dlstrlct PHAB Club - General Fund for our work or for this report. You have approved the financlal inforn)ation of Devizes and District PHAB Club - General Fund for the year ended 31 December 2024 and have acknowledged your responsibility for it, for the appropriatenes5 of the financial reporting framework adopted and for providing all information and explanations ne¢essary for its compilation. We have not verifie(J the accuracy or completeness of the accounting record5 or information and e¥planatlons you have glven to us and we do not, therefore. express any oplnlon on the financlal Informatlon. Slgned Charlton Baker 7-7c Snuff Street Devlzes wiltshire SNIO IDU Page 2
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Profit and Loss Account For The Year Ended 31 December 2024 1024 2023 Turnover Donations Grants and subsidies received 4,216 18,768 750 4.216 19,518 Expendlturé Transport Rent and h5re Meetingslsocials {netl Insur3nce A¢¢ountan¢y fees Transfer to mlnlbus savings Charitable donatlons Entertaining Sundry expen5e5 895 1.169 1.510 1391 1,550 1,930 620 222 48 Is.000 85 907 765 223 681 6,121 19,445 {1,9051 73 D•pr•cSatlon Depre¢latlo 19 23 19 23 NET LOSS {1.9241 so Page 3
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Balance Sheet As At 31 December 2024 2024 2023 FIXED ASSETS Tangible Assets CURRENT ASSETS Cash at bank and in hand iio L29 1.801 3.484 CURRENT LIABILITIES Accruals and deferred income 426 204 NET CURRENT ASSETS 1,375 3,280 TOTAL ASSETS LESS CURRENT LIABILITIES 1,485 3,409 NET ASSETS 1.485 3,409 CAPITAL ACCOUNT Balance at l January 2024 ProfiVIL05sI for the period/year 3,409 {1,9241 3,359 50 Balance Carrl•d Forward 1.485 3,409 Page 4
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND Notes to the Accounts For The Year Ended 31 December 2024 Accounting Policy rv The Club Current Account is for the day to day running of the charity and should not hold above £5,000. Any exces5 funds are transferred over to a seperate account towards future replacefflent of the buse5 purchased by the club. 2. Tanglble Assets Fixtures & Flttlng* Cost As at l January 2024 2,047 As at 31 December 2024 2,047 DeprecSatlon As at l January 2024 Provided during the period 1,918 19 As at 31 December 2024 1,937 Net Book V•lu¢ As at 31 December 2024 iio As at l January 2024 129 Page 5
DEVIZES AND DISTRICT PHAB CLUB - MINIBUS UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
Devizes and District PHAB Club - Minibus Contents
| Page | |
|---|---|
| Business Details | 1 |
| Accountants' Report | 2 |
| Profit and Loss Account | 3 |
| Balance Sheet | 4 |
| Notes to the Accounts | 5 |
Devizes and District PHAB Club - Minibus Business Details For The Year Ended 31 December 2024
Proprietor Devizes and District PHAB Club - Minibus Accountants Charlton Baker 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 1
Devizes and District PHAB Club - Minibus Accountants' Report For The Year Ended 31 December 2024
Chartered Accountants' Report to Devizes and District PHAB Club - Minibus on the Unaudited Financial Information of Devizes and District PHAB Club - Minibus
In accordance with the engagement letter dated we have prepared for your approval the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus for the year ended 31 December 2024 which comprises the Profit and Loss account, the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/membership/regulationsstandards-and-guidance.
This report is made solely to you in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at ICAEW Technical Release 08/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Devizes and District PHAB Club - Minibus for our work or for this report.
You have approved the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus for the year ended 31 December 2024 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
Signed
............................................................
Charlton Baker 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 2
Devizes and District PHAB Club - Minibus Profit and Loss Account For The Year Ended 31 December 2024
| Turnover Transport for voluntary groups Shopper bus Transport grants Donations and fundraising Other Operating Income Contributions from General Other Income Bank interest receivable Expenditure Wages and salaries Employers NI Vehicle running costs Vehicle fuel costs Vehicle insurance costs Advertising and administration expenses Accountancy fees Depreciation Depreciation Finance Costs Late payment tax charges NET LOSS |
2024 £ £ 10,449 3,828 5,760 5 20,042 - - 20,042 1,458 21,500 10,174 28 4,831 3,435 2,205 72 198 20,943 557 3,018 3,018 (2,461) 4 4 (2,465) |
2023 £ £ 6,131 3,104 5,458 421 15,114 15,000 15,000 30,114 1,096 31,210 9,070 - 3,115 2,845 2,701 20 360 18,111 13,099 4,025 4,025 9,074 - - 9,074 |
2023 £ £ 6,131 3,104 5,458 421 15,114 15,000 15,000 30,114 1,096 31,210 9,070 - 3,115 2,845 2,701 20 360 18,111 13,099 4,025 4,025 9,074 - - 9,074 |
|---|---|---|---|
| 15,114 15,000 |
|||
| 10,174 28 4,831 3,435 2,205 72 198 |
9,070 - 3,115 2,845 2,701 20 360 |
||
| 30,114 | |||
| 1,096 | |||
| 31,210 | |||
| 18,111 | |||
| 3,018 | 4,025 | ||
| 13,099 4,025 |
|||
| 4 | - | ||
| 9,074 - |
|||
| 9,074 |
Page 3
Devizes and District PHAB Club - Minibus Balance Sheet As At 31 December 2024
| Notes FIXED ASSETS Tangible Assets 2 CURRENT ASSETS Cash at bank and in hand CURRENT LIABILITIES Trade creditors Other Taxes and Social Security Accruals and deferred income NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS CAPITAL ACCOUNT Balance at 1 January 2024 Profit/(Loss) for the period/year Drawings Balance Carried Forward |
2024 £ £ 9,053 85,705 - 281 402 683 85,022 94,075 94,075 96,540 (2,465) - 94,075 |
2024 £ £ 9,053 85,705 - 281 402 683 85,022 94,075 94,075 96,540 (2,465) - 94,075 |
2023 £ £ 12,071 84,807 1 133 204 338 84,469 96,540 96,540 86,633 9,074 833 96,540 |
2023 £ £ 12,071 84,807 1 133 204 338 84,469 96,540 96,540 86,633 9,074 833 96,540 |
|---|---|---|---|---|
| - 281 402 |
1 133 204 |
|||
| 683 | 338 | |||
| 94,075 | 96,540 | |||
| 94,075 | 96,540 | |||
| 96,540 (2,465) - |
86,633 9,074 833 |
|||
| 94,075 | 96,540 |
Page 4
Devizes and District PHAB Club - Minibus Notes to the Accounts For The Year Ended 31 December 2024
1. Accounting Policy
Reserves Policy
PHAB minibus have three bank accounts as shown on the balance sheet. The first named 'day to day running account' covers the daily running expenses of the organisation. For example, fuel, wages and other costs to carry out the organisation's services.
The second account named 'minibus replacement reserve' is a savings account, designed to save for a new minibus given that each vehicle used by the organisation will need to be replaced eventually. This account is also used to cover emergency expenditure, for example major repair work on a vehicle.
The third account is a fixed interest savings account. This holds the majority of the savings for the minibus replacement and provides a higher rate of interest whilst the money is not being currently used to fund a replacement minibus.
Charlton Baker Limited does not recommend a specific amount that needs to be saved in the 'minibus replacement reserve' account. However, the trustees believe the purchase of a minibus could cost up to £70,000. Therefore, subject to this amount being reviewed each year, the organisation should look to have enough saved to cover the replacement of a new bus, based on when they anticipate the need to replace one of the buses.
A new minibus was last purchased in 2019 and so the funds have been built back up to this level over the past few years.
2. Tangible Assets
| Cost As at 1 January 2024 As at 31 December 2024 Depreciation As at 1 January 2024 Provided during the period As at 31 December 2024 Net Book Value As at 31 December 2024 As at 1 January 2024 |
Motor Vehicles £ 75,154 |
|---|---|
| 75,154 | |
| 63,083 3,018 |
|
| 66,101 | |
| 9,053 | |
| 12,071 |
Page 5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name DEVIZES AND DISTRICT PHAB CLUB On accounts for the year 31[st] DECEMBER 2024 Charity no 282543 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 25/03/2025 Signed: Name: ELLIE KILLINGTON Relevant professional ACA qualification(s) or body (if any): Address: 7-7C SNUFF STREET, DEVIZES, WILTSHIRE, SN10 1DU
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER