# **Devizes PHAB 2024 Trustee’s Annual Report**
# **15[th] May 2025**
# **Nursteed Centre , Devizes, Wiltshire**
## **Those Present:**
**President :** P Dyer
## **Officers**
T Bazeley Chair R Stevens Vice Chair V Gaiger Programme Organiser J Bazeley Secretary and Safeguarding Officer C Evans Treasurer
## **Committee**
T Coles T Gaiger
There were 16 members, 2 carers and 2 drivers present Apologies were received from: D Wiltshire, A Neeld, P Putnam
## **1. Welcome**
The President P Dyer presided over the meeting, welcomed everyone and thanked them for attending.
A Minutes silence was held for those associated with PHAB whom we have sadly lost, Ann Webb has retired due to ill health and Eric Williams passed, his family told Vicki that he enjoyed the PHAB meetings.
## **2. Minutes of last AGM held on 9[th] may 2024**
The previous AGM minutes were circulated before the Meeting, Acceptance approved unanimously.
## **3. Reports**
## **3.1 Presidents Report (Paul Dyer)**
We have all had a great time this year, many visits including the train and beach trip to Minehead and three pantomimes. I would like to thank:
Cliff for all his financial work, Terry for all his work including Grant applications and Vicki & Doreen for all the programme organisation.
Page 1
## **3.2 Chair's Report (Terry Bazeley)**
Thanks to you all for attending today, another successful year of regular meetings and events.
Juliet has had a major health issue this year which has limited our attendance at meetings, although I am prepared to stand as Chairman this year I am having discussions about a transition during the year and a handover by next year
The Charity Commission returns were made.
The “Push and Walk” event was run in June 8[th] of 2024 in a familiar format, the Town Hall let us use Hillworth Park and the Mayor judged.
We are all lined up to repeat this on Saturday June 14[th] , please come along and participate, this is our major fund raiser.
Thanks to Cliff Evans our well established Treasurer and Thanks to Doreen who does the money collecting and Transport Administration, all is going superbly and I thank them for all their hard work.
Our finances continue to be in good shape.
Vicki is doing a wonderful Job of arranging all the meetings and events we enjoy, with Doreen and Tom ably helping. This is the mainstay of the Club and I would like to Thank Vicki, Doreen and Tom for all they do.
The Summer trip and Christmas Party were good fun and well attended, with Grants from Lions and others.
I would like to thank the President, Vice President , Committee members and Club members for all the work they do to support the club..
## **3.3 Treasurer's Report (Cliff Evans)**
## **Introduction**
As in previous years, we operated the Devizes PHAB Charity as two businesses during 2024, namely Devizes PHAB Transport and Devizes PHAB Club.
Each business had its own Current Account, and each had access to the same Instant Online Account, and Fixed Term Deposit Account. Both of these held reserves to be used by either business as and when required.
## **Reporting**
In terms of reporting, I produced a regular financial report which categorised all income and expense for each of the accounts. These were reviewed at each Committee meeting and are all available on request via email from cliffvevans@yahoo.co.uk.
In parallel, Charlton Baker Accountants provided monthly Payroll Services, and at the end of the year they provided Profit & Loss (P&L) and Balance Sheet reports for both the Transport and Club businesses.
Charlton Baker also produced an Independent Examiner’s Report at the end of the year, which was duly submitted to the Charity Commission by Terry. All the Charlton Baker reports are available on request.
Page 2
## Transport P&L Report
The Transport P&L report shows that the income for the year was **£21,500.** It’s worth noting that the income from bus fares was **£14,278,** which was up by **60%** on the previous year’s figure of **£8,935** . This was primarily due to a number of deferred payments coming in from Arts Together.
Expenditure, including driver wages, fuel and vehicle running costs, came to **£23,965** . It’s worth noting that vehicle running costs increased by **63%** on the previous year to **£4,832** . Fuel costs also went up by **21%** to **£3,435** due to inflation.
These increases resulted in an overall loss for Transport of **£2,465** for the year **.**
## Club P&L Report
The Club P&L report shows that income from donations, fundraising and membership fees was **£4,216,** whereas expenditure from travel costs, room hire and entertainment was **£6,140** .
This resulted in an overall loss of **£1,924** for the year.
## **Assets**
The Transport Balance Sheet confirms that we used the same two buses again throughout 2024, and that their combined asset value at the end of the year was **£9,053** .
In terms of cash assets, the End of Year Treasurer’s report shows that our total cash assets were **£87,041** , a decrease of only 1.4% on the previous year. At the end of the year the cash was spread across the accounts as follows:
||2024|
|---|---|
|Club Account|£2,670|
|Transport Account|£7,771|
|Instant Online Account|£6,600|
|Fixed Term Deposit Account|£70,000|
|**TOTAL**|**£87,041**|
## **Conclusion**
In conclusion, despite the challenging economic climate during 2024, the dedication and hard work of everyone involved in Devizes PHAB Transport and Devizes PHAB Club, meant that they both performed well, and ended the year in a strong financial position. The accounts were approved.
Charlton Baker to continue as Auditors.
## **3.4 Transport Officer's Report (Terry Bazeley)**
Thanks to Kerry Rose for doing the Bus Administration, he has organised Bus, Lift and Fire Extinguisher Maintenance as well as bus documentation and licenses.
Thanks to Roger Pearce, Paul Dyer, Robin Drake and new Driver John Stephens, they get many accolades from customers about their cheerful and helpful attitude. Doreen continues to do a sterling job with the Admin of Invoices, Payroll, Logsheets etc., Please join me in thanking them all.
We have had a full year of running the buses and supporting our Club, Arts Together, Monday Club and other Local Groups, in the year to end March 2024 we clocked up a very
Page 3
similar number of Bus and passenger trips as last year.
Bus Grants BSOG (Bus Service Operators) and CTG (Community Transport Grant) were successfully applied for in 2024.
This year saw another increase in the minimum wage, the Committee agreed to increase Driver Bus rate from April 2025.
The Committee has discussed the need for Bus replacement during the year, the Pewsey Bus was bought in 2013 and Devizes in 2019, after consulting everyone involved and taking advice from our Garage there is no pressing need to take action.
I have consulted National PHAB and in due course there are several sources for Grants available especially as we can match fund any money needed.
## **3.5 Secretary's Report (Juliet Bazeley)**
I have taken minutes during meetings, written and responded to many letters. As Safeguarding Officer I am responsible for confidential welfare notes and Thomas helps by taking the register each week.
## **3.6 Programme Report (Vicki Gaiger)**
I have organised four Pantomimes, Devizes Musical Theatre, the Mayors Carol service, Christmas Tree Decoration in St Johns Church, Harvest and Burns Night Suppers, Push and Walk Tombola. These take a lot of time on the phone to organise.
The Summer outing to Minehead by Coach and Steam Train was well attended by 36 people.
Other activities included Bowls Club evening, Various singers, Race Night, Bowls, HOY, Bingo.
Thanks to Doreen and Thomas for all their help.
We welcomed new members during the year, we hope some will step up to be the Organisers of the future. All our activities rely on the support and participation of you all.
## **4. Elections**
Terry said that no new nominations were received and that the existing Committee agreed to continue.
Paul Dyer has agreed to continue as President and Paula Winchcombe as Vice President.
Tim Horsman Proposed that the Committee be re-elected en bloc seconded by Sue Gurd approved: unanimously.
Role Nominations
- President P Dyer
- • Vice President P Winchcombe • Chairman T Bazeley
Page 4
- Vice Chairman
R Stevens
- Treasurer C Evans
- Accounts & Transport Administrator
- Transport Officer
- Programme Organiser
- Secretary & Safeguarding Officer
D Wiltshire
T Bazeley & K Rose V Gaiger J Bazeley
- Committee Members T Gaiger & T Coles
- • Nursteed Centre Representative V Gaiger & T Gaiger
-
## **Vice Chairman Robert Stevens**
Robert said he was investigating part funding of future Pewsey Bus from Wiltshire Council and Pewsey Parish Council.
## **5. Items from the Proposition Book**
Nothing to report, the book will be available at meetings with the register.
**Closing** The meeting closed at 8.15 pm
Page 5
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2024
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Contents
Page
Business Details
Accountants. Report
ProfSt and Loss Account
Balance Sheet
Notes to the A¢ttsunts
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Business Details
For The Year Ended 31 December 2024
Proprietor
Devize5 and Di5trirt PHAB Club - General Fun
Accountants
Charlton Baker
7-7c Snuff Street
Devize5
Wlltshi
SNIO IDU
Page I
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Accountants. Report
For The Year Ended 31 December 2024
Chartered Accountants. Report to the trustees of Devizes and Distrirt PMAB Club- General Fund
In accordance with the engagement letter, we have prepared for your approval the financial information of Devizes and
Dislrirt PHAB Club - General Fund for the year ended 31 December 2024 which compri5e5 the Profit and Los5 account. the
Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have
given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales IICAEWI, we are subject to its
ethical and other professional requirements which are detailed at http=l/wvAY.icaew.com/en/Tnembership}regulations-
standards-and-guldanee.
Thls rèport Is mède solely to you in accordance wlth the tems of our engagement lÈtter. Our v4ork has been undertaken
solely to prepare for your approval the financial Information of Dev12es and Distrlct PHAB Club General Fund and state those
matters that we have agreed to state to you In this report in accordance with the guidance of ICAEW a5 detailed ot ICAEW
Technical Release 08116 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone
other than DevSzes and Dlstrlct PHAB Club - General Fund for our work or for this report.
You have approved the financlal inforn)ation of Devizes and District PHAB Club - General Fund for the year ended 31
December 2024 and have acknowledged your responsibility for it, for the appropriatenes5 of the financial reporting framework
adopted and for providing all information and explanations ne¢essary for its compilation.
We have not verifie(J the accuracy or completeness of the accounting record5 or information and e¥planatlons you have glven
to us and we do not, therefore. express any oplnlon on the financlal Informatlon.
Slgned
Charlton Baker
7-7c Snuff Street
Devlzes
wiltshire
SNIO IDU
Page 2
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Profit and Loss Account
For The Year Ended 31 December 2024
1024
2023
Turnover
Donations
Grants and subsidies received
4,216
18,768
750
4.216
19,518
Expendlturé
Transport
Rent and h5re
Meetingslsocials {netl
Insur3nce
A¢¢ountan¢y fees
Transfer to mlnlbus savings
Charitable donatlons
Entertaining
Sundry expen5e5
895
1.169
1.510
1391
1,550
1,930
620
222
48
Is.000
85
907
765
223
681
6,121
19,445
{1,9051
73
D•pr•cSatlon
Depre¢latlo
19
23
19
23
NET LOSS
{1.9241
so
Page 3
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Balance Sheet
As At 31 December 2024
2024
2023
FIXED ASSETS
Tangible Assets
CURRENT ASSETS
Cash at bank and in hand
iio
L29
1.801
3.484
CURRENT LIABILITIES
Accruals and deferred income
426
204
NET CURRENT ASSETS
1,375
3,280
TOTAL ASSETS LESS CURRENT
LIABILITIES
1,485
3,409
NET ASSETS
1.485
3,409
CAPITAL ACCOUNT
Balance at l January 2024
ProfiVIL05sI for the period/year
3,409
{1,9241
3,359
50
Balance Carrl•d Forward
1.485
3,409
Page 4
DEVIZES AND DISTRICT PHAB CLUB - GENERAL FUND
Notes to the Accounts
For The Year Ended 31 December 2024
Accounting Policy
rv
The Club Current Account is for the day to day running of the charity and should not hold above £5,000. Any
exces5 funds are transferred over to a seperate account towards future replacefflent of the buse5 purchased by the club.
2. Tanglble Assets
Fixtures &
Flttlng*
Cost
As at l January 2024
2,047
As at 31 December 2024
2,047
DeprecSatlon
As at l January 2024
Provided during the period
1,918
19
As at 31 December 2024
1,937
Net Book V•lu¢
As at 31 December 2024
iio
As at l January 2024
129
Page 5
## **DEVIZES AND DISTRICT PHAB CLUB - MINIBUS UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024**
**Devizes and District PHAB Club - Minibus Contents**
||**Page**|
|---|---|
|Business Details|1|
|Accountants' Report|2|
|Profit and Loss Account|3|
|Balance Sheet|4|
|Notes to the Accounts|5|
**Devizes and District PHAB Club - Minibus Business Details For The Year Ended 31 December 2024**
**Proprietor** Devizes and District PHAB Club - Minibus **Accountants** Charlton Baker 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 1
## **Devizes and District PHAB Club - Minibus Accountants' Report For The Year Ended 31 December 2024**
## **Chartered Accountants' Report to Devizes and District PHAB Club - Minibus on the Unaudited Financial Information of Devizes and District PHAB Club - Minibus**
In accordance with the engagement letter dated we have prepared for your approval the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus for the year ended 31 December 2024 which comprises the Profit and Loss account, the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/membership/regulationsstandards-and-guidance.
This report is made solely to you in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at ICAEW Technical Release 08/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Devizes and District PHAB Club - Minibus for our work or for this report.
You have approved the financial information of Devizes and District PHAB Club - Minibus trading as Devizes and District PHAB Club - Minibus for the year ended 31 December 2024 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
Signed
............................................................
Charlton Baker 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 2
## **Devizes and District PHAB Club - Minibus Profit and Loss Account For The Year Ended 31 December 2024**
|**Turnover**
Transport for voluntary groups
Shopper bus
Transport grants
Donations and fundraising
**Other Operating Income**
Contributions from General
**Other Income**
Bank interest receivable
**Expenditure**
Wages and salaries
Employers NI
Vehicle running costs
Vehicle fuel costs
Vehicle insurance costs
Advertising and administration expenses
Accountancy fees
**Depreciation**
Depreciation
**Finance Costs**
Late payment tax charges
**NET LOSS**|**2024**
**£**
**£**
10,449
3,828
5,760
5
20,042
-
-
20,042
1,458
21,500
10,174
28
4,831
3,435
2,205
72
198
20,943
557
3,018
3,018
(2,461)
4
4
(2,465)|**2023**
**£**
**£**
6,131
3,104
5,458
421
15,114
15,000
15,000
30,114
1,096
31,210
9,070
-
3,115
2,845
2,701
20
360
18,111
13,099
4,025
4,025
9,074
-
-
9,074|**2023**
**£**
**£**
6,131
3,104
5,458
421
15,114
15,000
15,000
30,114
1,096
31,210
9,070
-
3,115
2,845
2,701
20
360
18,111
13,099
4,025
4,025
9,074
-
-
9,074|
|---|---|---|---|
||||15,114
15,000|
||10,174
28
4,831
3,435
2,205
72
198|9,070
-
3,115
2,845
2,701
20
360||
||||30,114|
||||1,096|
||||31,210|
||||18,111|
||3,018|4,025||
||||13,099
4,025|
||4|-||
||||9,074
-|
|||||
||||9,074|
Page 3
## **Devizes and District PHAB Club - Minibus Balance Sheet As At 31 December 2024**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**2**
**CURRENT ASSETS**
Cash at bank and in hand
**CURRENT LIABILITIES**
Trade creditors
Other Taxes and Social Security
Accruals and deferred income
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**CAPITAL ACCOUNT**
Balance at 1 January 2024
Profit/(Loss) for the period/year
Drawings
**Balance Carried Forward**|**2024**
**£**
**£**
9,053
85,705
-
281
402
683
85,022
94,075
94,075
96,540
(2,465)
-
94,075|**2024**
**£**
**£**
9,053
85,705
-
281
402
683
85,022
94,075
94,075
96,540
(2,465)
-
94,075|**2023**
**£**
**£**
12,071
84,807
1
133
204
338
84,469
96,540
96,540
86,633
9,074
833
96,540|**2023**
**£**
**£**
12,071
84,807
1
133
204
338
84,469
96,540
96,540
86,633
9,074
833
96,540|
|---|---|---|---|---|
||-
281
402||1
133
204||
||683||338||
|||94,075||96,540|
|||94,075||96,540|
|||96,540
(2,465)
-||86,633
9,074
833|
|||94,075||96,540|
Page 4
## **Devizes and District PHAB Club - Minibus Notes to the Accounts For The Year Ended 31 December 2024**
## 1. **Accounting Policy**
## **Reserves Policy**
PHAB minibus have three bank accounts as shown on the balance sheet. The first named 'day to day running account' covers the daily running expenses of the organisation. For example, fuel, wages and other costs to carry out the organisation's services.
The second account named 'minibus replacement reserve' is a savings account, designed to save for a new minibus given that each vehicle used by the organisation will need to be replaced eventually. This account is also used to cover emergency expenditure, for example major repair work on a vehicle.
The third account is a fixed interest savings account. This holds the majority of the savings for the minibus replacement and provides a higher rate of interest whilst the money is not being currently used to fund a replacement minibus.
Charlton Baker Limited does not recommend a specific amount that needs to be saved in the 'minibus replacement reserve' account. However, the trustees believe the purchase of a minibus could cost up to £70,000. Therefore, subject to this amount being reviewed each year, the organisation should look to have enough saved to cover the replacement of a new bus, based on when they anticipate the need to replace one of the buses.
A new minibus was last purchased in 2019 and so the funds have been built back up to this level over the past few years.
## 2. **Tangible Assets**
|**Cost**
As at 1 January 2024
As at 31 December 2024
**Depreciation**
As at 1 January 2024
Provided during the period
As at 31 December 2024
**Net Book Value**
As at 31 December 2024
As at 1 January 2024|**Motor**
**Vehicles**
**£**
75,154|
|---|---|
||75,154|
||63,083
3,018|
||66,101|
||9,053|
||12,071|
Page 5
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name DEVIZES AND DISTRICT PHAB CLUB **On accounts for the year** 31[st] DECEMBER 2024 **Charity no** 282543 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 25/03/2025 **Signed: Name:** ELLIE KILLINGTON **Relevant professional** ACA **qualification(s) or body (if any): Address:** 7-7C SNUFF STREET, DEVIZES, WILTSHIRE, SN10 1DU
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**