2022-03-31-accounts

BURWASH WEALD AND COMMON MEMORIAL FUND PLAYING FIELD

Annual Report and Accounts 01/04/2021 – 31/03/2022

BURWASH WEALD & COMMON MEMORIAL FUND PLAYING FIELD PAVILION, BURWASH COMMON, ETCHINGHAM, EAST SUSSEX, TN19 7NA (Registered Charity Number 282296)

Playing Fields Profit & Loss Account Income 1 Pavilion Bookings 2 Pavilion Club Service Charge 3 Fete Donations 4 Donations Path Donations incl Gift Aid 5 Grants 6 Snooker Tables Other Bank Interest Electricity Wayleave Total Income Expenses 1 Projects Major Projects Security And Alarm Upgrade Heating repair and upgrade Path and Drainage Repairs to Playground Lych Gate/Decking (2023/4) Total Major Projects Other Projects Total 1 Projects 2 Pavilion Building Costs Electricity Gas Pavilion Running Costs & Maintenance Property Insurance Rates Water Rates Total 2 Pavilion Building Costs 3 Grounds Costs Grounds Maintenance Playing Field Equip & Maint Playing Field Fuel & Oil Total 3 Grounds Costs Cost of Fund Raising Overheads Advertising and Entertainment General Administrative Expenses General Office Costs Telephone and Internet Total General Administrative Expenses Licenses Uncategorised Expenses Total Overheads Total Expenses Net Income	2021/22 2020/21 £5,342 £843 £3,736 £9,592 £5,295 £0 £2,747 £410 £9,567 £257 £19,000 £2,020 £260 £0 £2 £10 £22 £22 £45,970 £13,153 £3,577 £0 £0 £0 £198 £0 £783 £776 £4,400 £1,604 £8,958 £2,381 £0 £584 £8,958 £2,964 £624 £648 £187 £92 £3,079 £5,675 £1,730 £0 £0 £0 £220 £115 £5,840 £6,531 £846 £0 £150 £262 £65 £45 £1,061 £308 £805 £20 £0 £0 £2 £13 £601 £231 £603 £244 £759 £863 £0 £0 £1,362 £1,107 £18,026 £10,929 £27,944 £2,224	Budget 22/23 £6,000 £4,000 £4,000 £0 £6,000 £24,500 £480 £0 £20 £45,000
		£0 £0 £60,000 £500 £0
		£60,500 £0
		£60,500 £1,200 £900 £5,000 £2,000 £0 £400
		£9,500 £1,000 £1,000 £150
		£2,150 £500 £0 £60 £700
		£760 £1,000 £15
		£1,775
		£74,425
		-£29,425

2021/22 2020/21 Budget 22/23

Playing Fields Balance Sheet

Assets Accounts Receivable Barclays Deposit Cash On Hand Money To Be Banked Petty Cash Total Cash On Hand Cheque Account Loan to Subsidiary Company Project Bank Total Assets Liabilities Accounts Payable Total Liabilities Net Assets Equity Non Project Reserves Gas Reserve Playground Repairs Strategic Reserve War Memorial Reserve Total Non Project Reserves Project Reserves Lych Gate / Decking Heating Repair and Upgrade PF Path Security and Alarm Upgrade Drainage Total Project Reserves Retained Earnings Total Equity Movement of Funds Opening Assets Profit & Loss Depreciation & Other adjustments Closing Assets

£1,389 £0 £0 £15,334 £15,333 £0 £0 £0 £0 £1 £489 £0 £1 £489 £0 £35,000 £24,903 £41,407 £3,000 £3,000 £3,000 £19,108 £2,163 £0 £73,832 £45,888 £44,407 £0 £0 £0 £0 £0 £0 £73,832 £45,888 £44,407 £0 £0 £0 £5,000 £5,000 £5,000 £9,000 £19,000 £19,000 £1,000 £1,000 £1,000 £15,000 £25,000 £25,000 £4,000 £4,586 £4,000 £1,000 £1,000 £0 £53,832 £9,655 £0 £0 £0 £0 £0 £1,250 £0 £58,832 £20,491 £4,000 £0 £397 £15,407 £73,832 £45,888 £44,407 £45,888 £43,664 £73,832 £27,944 £2,224 -£29,425 £0 £0 £0 £73,832 £45,888 £44,407

SUMMARY OF ACTIVITY

• Memorial Gate Completed and Dedicated

• New Security System Installed

• Continuation of Pandemic reduced activity and income

• ~150 Pavilion Bookings (70% normal)

• ~30 Private Parties (70% normal)

• ~70 Occasions the Bar was Open (50% Normal)

• Grants received enabled us to continue with caretaking contract

• Footpath & Drainage Planning & Fund Raising Complete

• ~£35,000 raised/pledged in Grants

• ~£20,000 raised/pledged from donations and Fundraising

TRUSTEES’ OFFICIAL REPORT

• The Playing Fields and Pavilion has continued to thrive and to improve the facilities available to the village despite the restrictions of the pandemic. We installed a new security system, public WiFi, and LED lighting. We completed and dedicated a new Memorial Gate.

• Drainage improvements and a perimeter pathway will be completed early in the next financial year, along with repairs and improvements to the heating system. Further improvements are already planned.

• Thanks to the prudent actions of past and current committees, we remain in a good financial position to weather any ongoing reduction in social activity whilst continuing to make improvements as conditions allow.

• We have 7 months of ‘normal’ income in strategic reserves, 12 months compared to current income, with full funding in place for both in-course and future maintenance and development projects. We anticipate the strategic reserve returning to 12 months normal income in the next financial year.

• We are very grateful to Rother District Council, The National Lottery Community Fund, the Parish Council, the Residents Association, the Burwash CIC, and St Philip’s Church for their provision of grants towards our major projects and, together with local and district councillors, and other local groups, in their ongoing practical support.

Independent Examiner’s Report to the Trustees of Burwash Weald & Common Memorial Fund Playing Field for the Year Ended 31[st] March 2022

• Respective The Trustees are responsible for the preparation of the annual reports. The Trustees

• responsibilities of consider that an audit is not required for this year under section 144 of the Charities trustees and Act 2011 (“the Charities Act”) and that an independent examination is needed. examiner It is my responsibility to: 1. examine the accounts under section 145 of the Charities Act, 2. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• 1. to state whether particular matters have come to my attention.

• Basis of My examination was carried out in accordance with general Directions

• independent given by the Charity Commission. An examination includes a review of the examiner’s accounting records kept by the charity and a comparison of the accounts presented statement with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no material matters have come to my attention examiner's which gives me cause to believe that in, any material respect: statement • accounting records were not kept in accordance with section 130 of the Charities Act or • the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Examiner’s signature and comments __________ Examiner’s Name Nicholas Padgham Date Examiner’s Address Highclere, Westdown Lane, Burwash Common TN19 7JT