## BURWASH WEALD AND COMMON MEMORIAL FUND PLAYING FIELD Annual Report and Accounts 01/04/2021 – 31/03/2022 BURWASH WEALD & COMMON MEMORIAL FUND PLAYING FIELD **PAVILION, BURWASH COMMON, ETCHINGHAM, EAST SUSSEX, TN19 7NA (Registered Charity Number 282296)** |**Playing Fields Profit & Loss Account**
Income
1 Pavilion Bookings
2 Pavilion Club Service Charge
3 Fete
Donations
4 Donations
Path Donations incl Gift Aid
5 Grants
6 Snooker Tables
Other
Bank Interest
Electricity Wayleave
**Total Income**
Expenses
1 Projects
Major Projects
Security And Alarm Upgrade
Heating repair and upgrade
Path and Drainage
Repairs to Playground
Lych Gate/Decking (2023/4)
Total Major Projects
Other Projects
Total 1 Projects
2 Pavilion Building Costs
Electricity
Gas
Pavilion Running Costs & Maintenance
Property Insurance
Rates
Water Rates
Total 2 Pavilion Building Costs
3 Grounds Costs
Grounds Maintenance
Playing Field Equip & Maint
Playing Field Fuel & Oil
Total 3 Grounds Costs
Cost of Fund Raising
Overheads
Advertising and Entertainment
General Administrative Expenses
General Office Costs
Telephone and Internet
Total General Administrative Expenses
Licenses
Uncategorised Expenses
Total Overheads
**Total Expenses**
**Net Income**|**2021/22**
**2020/21**
£5,342
£843
£3,736
£9,592
£5,295
£0
£2,747
£410
£9,567
£257
£19,000
£2,020
£260
£0
£2
£10
£22
£22
**£45,970**
**£13,153**
£3,577
£0
£0
£0
£198
£0
£783
£776
£4,400
£1,604
£8,958
£2,381
£0
£584
£8,958
£2,964
£624
£648
£187
£92
£3,079
£5,675
£1,730
£0
£0
£0
£220
£115
£5,840
£6,531
£846
£0
£150
£262
£65
£45
£1,061
£308
£805
£20
£0
£0
£2
£13
£601
£231
£603
£244
£759
£863
£0
£0
£1,362
£1,107
**£18,026**
**£10,929**
**£27,944**
**£2,224**|**Budget 22/23**
£6,000
£4,000
£4,000
£0
£6,000
£24,500
£480
£0
£20
**£45,000**| |---|---|---| |||£0
£0
£60,000
£500
£0| |||£60,500
£0| |||£60,500
£1,200
£900
£5,000
£2,000
£0
£400| |||£9,500
£1,000
£1,000
£150| |||£2,150
£500
£0
£60
£700| |||£760
£1,000
£15| |||£1,775| |||**£74,425**| |||| |||**-£29,425**| **2021/22 2020/21 Budget 22/23** ## **Playing Fields Balance Sheet** |Assets
Accounts Receivable
Barclays Deposit
Cash On Hand
Money To Be Banked
Petty Cash
Total Cash On Hand
Cheque Account
Loan to Subsidiary Company
Project Bank
**Total Assets**
Liabilities
Accounts Payable
**Total Liabilities**
**Net Assets**
Equity
Non Project Reserves
Gas Reserve
Playground Repairs
Strategic Reserve
War Memorial Reserve
Total Non Project Reserves
Project Reserves
Lych Gate / Decking
Heating Repair and Upgrade
PF Path
Security and Alarm Upgrade
Drainage
Total Project Reserves
Retained Earnings
**Total Equity**
**Movement of Funds**
Opening Assets
Profit & Loss
Depreciation & Other adjustments
Closing Assets|£1,389
£0
£0
£15,334
£15,333
£0
£0
£0
£0
£1
£489
£0
**£1**
**£489**
**£0**
£35,000
£24,903
£41,407
£3,000
£3,000
£3,000
£19,108
£2,163
£0
**£73,832**
**£45,888**
**£44,407**
£0
£0
£0
**£0**
**£0**
**£0**
**£73,832**
**£45,888**
**£44,407**
£0
£0
£0
£5,000
£5,000
£5,000
£9,000
£19,000
£19,000
£1,000
£1,000
£1,000
£15,000
£25,000
£25,000
£4,000
£4,586
£4,000
£1,000
£1,000
£0
£53,832
£9,655
£0
£0
£0
£0
£0
£1,250
£0
£58,832
£20,491
£4,000
£0
£397
£15,407
**£73,832**
**£45,888**
**£44,407**
£45,888
£43,664
£73,832
£27,944
£2,224
-£29,425
£0
£0
£0
**£73,832**
£45,888
**£44,407**| |---|---| ## **SUMMARY OF ACTIVITY** - Memorial Gate Completed and Dedicated - New Security System Installed - Continuation of Pandemic reduced activity and income - ~150 Pavilion Bookings (70% normal) - ~30 Private Parties (70% normal) - ~70 Occasions the Bar was Open (50% Normal) - Grants received enabled us to continue with caretaking contract - Footpath & Drainage Planning & Fund Raising Complete - ~£35,000 raised/pledged in Grants - ~£20,000 raised/pledged from donations and Fundraising ## **TRUSTEES’ OFFICIAL REPORT** - The Playing Fields and Pavilion has continued to thrive and to improve the facilities available to the village despite the restrictions of the pandemic. We installed a new security system, public WiFi, and LED lighting. We completed and dedicated a new Memorial Gate. - Drainage improvements and a perimeter pathway will be completed early in the next financial year, along with repairs and improvements to the heating system. Further improvements are already planned. - Thanks to the prudent actions of past and current committees, we remain in a good financial position to weather any ongoing reduction in social activity whilst continuing to make improvements as conditions allow. - We have 7 months of ‘normal’ income in strategic reserves, 12 months compared to current income, with full funding in place for both in-course and future maintenance and development projects. We anticipate the strategic reserve returning to 12 months normal income in the next financial year. - We are very grateful to Rother District Council, The National Lottery Community Fund, the Parish Council, the Residents Association, the Burwash CIC, and St Philip’s Church for their provision of grants towards our major projects and, together with local and district councillors, and other local groups, in their ongoing practical support. ## **Independent Examiner’s Report to the Trustees of Burwash Weald & Common Memorial Fund Playing Field for the Year Ended 31[st] March 2022** - **Respective** The Trustees are responsible for the preparation of the annual reports. The Trustees - **responsibilities of** consider that an audit is not required for this year under section 144 of the Charities **trustees and** Act 2011 (“the Charities Act”) and that an independent examination is needed. **examiner** It is my responsibility to: 1. examine the accounts under section 145 of the Charities Act, 2. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - 3. to state whether particular matters have come to my attention. - **Basis of** My examination was carried out in accordance with general Directions - **independent** given by the Charity Commission. An examination includes a review of the **examiner’s** accounting records kept by the charity and a comparison of the accounts presented **statement** with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no material matters have come to my attention **examiner's** which gives me cause to believe that in, any material respect: **statement** • accounting records were not kept in accordance with section 130 of the Charities Act or • the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Examiner’s signature and comments** ________________________________________________________________ **Examiner’s Name** Nicholas Padgham **Date Examiner’s Address** Highclere, Westdown Lane, Burwash Common TN19 7JT