2025-03-31-accounts - Buckland Newton Village Hall

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025

Section A Reference and administration details

Charity name Buckland Newton Village Hall THE BUCKLAND NEWTON VILLAGE HALL TRUST Other names charity is known by ACCOUNT (Working name) Registered charity number (if any) 282290 Charity's principal address Buckland Newton Village Hall Majors Common Buckland Newton, Dorchester Postcode DT2 7BZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Kate Parish	Chair
Katharine Haynes
Sandie Stout
Caron White
JennyFerreira		From 7/6/2025
Ian Scott
Susan Barker		1/4/2024-7/6/2025

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Official Custodian for Charities

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Kate Parish – committee chair

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Charity Commission Scheme (Sept 1981) (eg. trust deed, constitution)

How the charity is constituted Charitable Trust (eg. trust, association, company) Elected and Representative Members appointed at AGM - Trustee selection methods Committee members are proposed and seconded and those willing to be (eg. appointed by, elected by) trustees sign a document where their signature declares a willingness to act in the Trust of the Charity.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational Committee comprising Chair, Bookings secretary, Finance secretary, structure and any wider Minutes secretary and representatives of user groups. network with which the charity works;
relationship with any related parties;

User groups, Dorset Council.

trustees’ consideration of Risk assessment is updated yearly and necessary remedial work major risks and the system undertaken. and procedures to manage them.

Section C Objectives and activities

a. The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Buckland Newton and its immediate vicinity Summary of the objects of the with the object of improving the conditions of life for said inhabitants. charity set out in its b. The said land and building shall be held upon trust for the purposes of governing document a village hall.

TAR

March 2012

Activities include Yoga, Pilates, Keep Fit, Youth Club, Little Goslings toddler group, Gardening group, Lunch Club, Village Cafe, Community Hub and HAF (Holiday and Food) activities. A local amateur dramatic group, The Piddle Valley Players, use the hall for rehearsals and performances. Artsreach, a Dorset wide arts organisation, puts on a variety of shows including dance, theatre, music, storytelling and holiday children’s activities. Local authority organisations have used the hall for training purposes. Local residents book the hall for events such as parties and wakes.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Funding by Dorset Council and setting up of a family hub in the village hall which operates all day on Wednesdays.

Additional grant funding was achieved for the purchase of a new storage shed and to support ongoing work developing community resources such as Pickle Ball and dart boards.

During the summer of 2025 the hall was used to provide a Holiday, Activity and Food (HAF) programme which was well supported by local children and young people.

Encouraged by the success of the HAF programme, discussions are taking place with the Head Teacher of the village school regarding provision of after school wrap around care at the hall.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

The Charity aims to keep enough held in reserve to cover a full year’s expenses without the need to raise any income – the need for this was recognised after the COVID pandemic, the 2024-25 years reserve of £20,000 also included funds for replacement of the halls boiler and heating control system before the winter months in 2025-26.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal Hire of Hall and contract with Dorset Council for Family HUB sources of funds (including any fundraising);
how expenditure has Additional grant funding has enabled the hall to provide and invest in better facilities for its users, while keeping on top of the day to day
supported the key objectives running costs.
of the charity;
investment policy and objectives including any Money held in reserve is kept in a yearly fixed term deposit account ethical investment policy which can be accessed if necessary but also provides increased interest adopted. on the funds set aside

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Ian Scott Full name(s) Kate Parish Position (eg Secretary, Chair, Chair Bookings Secretary etc)

Date 17/11/2025

TAR

March 2012

TAR Mar¢h 2012

	Charity Name Buckland Newton Village Hall	Charity Name Buckland Newton Village Hall	Charity Name Buckland Newton Village Hall	No (if any) 282290	CC16a
	For the period from	Period start date 01/04/2024	To	Period end date 31/03/2025

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 563 20,798 258 10 - - - - 21,629 - - - 21,629 69 274 321 2,196 931 554 2,659 7,527 1,154 15,683 404 - 404 16,087 5,542 - 27,535 33,077	Restricted funds to the nearest £ 6,210 - - - - - - - 6,210 - - - 6,210 - - - - - - - - - - 4,210 - 4,210 4,210 2,000 - - 2,000	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 6,773 20,798 258 10 - - - - 27,839 - - - 27,839 69 274 321 2,196 931 554 2,659 7,527 1,154 15,683 4,614 - 4,614 20,297 7,542	Last year to the nearest £
Grants/Donations/Fund Raising	563				660
Hire of Hall and Equipment	20,798				6,584
Interest on bank/deposit accounts	258				412
Sundries - S. Electric Wayleave	10				10
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	21,629				7,665

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					7,665

Bank Charges	69				86
Refuse Collection	274				201
Water Rates	321				293
ElectrcityCosts & Oil - heating	2,196				1,812
Insurance	931				840
Broadband	554				455
CleaningCosts	2,659				2,798
Repairs and Maintenace	7,527				2,854
Sundries - cleaning products etc	1,154				90
**Sub total **	15,683				9,430

A4 Asset and investment purchases (see table)
, Fixed Assets	404				254
	-
**Sub total **	404				254
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					9,684

	5,542	2,000	-	7,542	- 2,019
	-	-	-	-	-
	27,535	-	-	27,535	29,554
	33,077	2,000	-	35,077	27,535

CCXX R1 accounts (SS)

26/11/2025

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	(agree balances with receipts and payments account(s)) Details HSBC Current Account HSBC Savings account CAF/Shawbrook fixed term deposit A/C *Total cash funds* Details Details Details Details Village Hall and land it is on Kitchen equipment and storage Stage lighting and Sound systems Storage / Committee room cupboards Hall tables and Chairs Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 3,934 2,000 9,143 - 20,000 - 33,077 2,000 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Restricted - Unrestricted - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Kate Parish Ian Scott	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Kate Parish	17/11/2025
		Ian Scott	17/11/2025

CCXX R2 accounts (SS)

26/11/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Buckland Newton Village Hall On accounts for the year 31/3/2025 Charity no 282290 ended (if any) Set out on pages 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination and I have no concerns and have come examiner's statement across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 25.11.2025 Signed: Name: Jacqueline Gilmore MICB PM.Dip Relevant professional Chartered Institute of Bookkeepers qualification(s) or body (if any): Address: 10 Summerlands Yeovil BA21 3AL

Oct 2018

IER