## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2024 **To** 31 03 2025
## Section A Reference and administration details
**Charity name** Buckland Newton Village Hall THE BUCKLAND NEWTON VILLAGE HALL TRUST **Other names charity is known by** ACCOUNT (Working name) **Registered charity number (if any)** 282290 **Charity's principal address** Buckland Newton Village Hall Majors Common Buckland Newton, Dorchester **Postcode DT2 7BZ**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Kate Parish|Chair|||
||Katharine Haynes||||
||Sandie Stout||||
||Caron White||||
||JennyFerreira||From 7/6/2025||
||Ian Scott||||
||Susan Barker||1/4/2024-7/6/2025||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Official Custodian for Charities||
|||
|||
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Kate Parish – committee chair
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Charity Commission Scheme (Sept 1981) (eg. trust deed, constitution)
How the charity is constituted Charitable Trust (eg. trust, association, company) Elected and Representative Members appointed at AGM - Trustee selection methods Committee members are proposed and seconded and those willing to be (eg. appointed by, elected by) trustees sign a document where their signature declares a willingness to act in the Trust of the Charity.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational Committee comprising Chair, Bookings secretary, Finance secretary, structure and any wider Minutes secretary and representatives of user groups. network with which the charity works;
- relationship with any related parties;
User groups, Dorset Council.
- trustees’ consideration of Risk assessment is updated yearly and necessary remedial work major risks and the system undertaken. and procedures to manage them.
## **Section C Objectives and activities**
a. The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Buckland Newton and its immediate vicinity **Summary of the objects of the** with the object of improving the conditions of life for said inhabitants. **charity set out in its** b. The said land and building shall be held upon trust for the purposes of **governing document** a village hall.
**TAR**
March **2012**
2
Activities include Yoga, Pilates, Keep Fit, Youth Club, Little Goslings toddler group, Gardening group, Lunch Club, Village Cafe, Community Hub and HAF (Holiday and Food) activities. A local amateur dramatic group, The Piddle Valley Players, use the hall for rehearsals and performances. Artsreach, a Dorset wide arts organisation, puts on a variety of shows including dance, theatre, music, storytelling and holiday children’s activities. Local authority organisations have used the hall for training purposes. Local residents book the hall for events such as parties and wakes.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Funding by Dorset Council and setting up of a family hub in the village hall which operates all day on Wednesdays.
Additional grant funding was achieved for the purchase of a new storage shed and to support ongoing work developing community resources such as Pickle Ball and dart boards.
During the summer of 2025 the hall was used to provide a Holiday, Activity and Food (HAF) programme which was well supported by local children and young people.
Encouraged by the success of the HAF programme, discussions are taking place with the Head Teacher of the village school regarding provision of after school wrap around care at the hall.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The Charity aims to keep enough held in reserve to cover a full year’s expenses without the need to raise any income – the need for this was recognised after the COVID pandemic, the 2024-25 years reserve of £20,000 also included funds for replacement of the halls boiler and heating control system before the winter months in 2025-26.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal Hire of Hall and contract with Dorset Council for Family HUB sources of funds (including any fundraising);
- how expenditure has Additional grant funding has enabled the hall to provide and invest in better facilities for its users, while keeping on top of the day to day
- supported the key objectives running costs.
- of the charity;
- investment policy and objectives including any Money held in reserve is kept in a yearly fixed term deposit account ethical investment policy which can be accessed if necessary but also provides increased interest adopted. on the funds set aside
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Ian Scott **Full name(s)** Kate Parish **Position (eg Secretary, Chair,** Chair Bookings Secretary **etc)**
**Date** 17/11/2025
**TAR**
March **2012**
5
TAR
Mar¢h 2012
||**Charity Name**
**Buckland Newton Village Hall**|**Charity Name**
**Buckland Newton Village Hall**|**Charity Name**
**Buckland Newton Village Hall**|**No (if any)**
**282290**|**No (if any)**
**282290**|**No (if any)**
**282290**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/04/2024|**To**||Period end date
31/03/2025|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**563**
**20,798**
**258**
**10**
**-**
**-**
**-**
**-**
**21,629**
**-**
**-**
**-**
**21,629**
**69**
**274**
**321**
**2,196**
**931**
**554**
**2,659**
**7,527**
**1,154**
**15,683**
**404**
**-**
**404**
**16,087**
**5,542**
**-**
**27,535**
**33,077**|**Restricted**
**funds**
**to the nearest £**
**6,210**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,210**
**-**
**-**
**-**
**6,210**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,210**
**-**
**4,210**
**4,210**
**2,000**
**-**
**-**
**2,000**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**6,773**
**20,798**
**258**
**10**
**-**
**-**
**-**
**-**
**27,839**
**-**
**-**
**-**
**27,839**
**69**
**274**
**321**
**2,196**
**931**
**554**
**2,659**
**7,527**
**1,154**
**15,683**
**4,614**
**-**
**4,614**
**20,297**
**7,542**||**Last year**
**to the nearest £**|
|Grants/Donations/Fund Raising|**563**||||||**660**|
|Hire of Hall and Equipment|**20,798**||||||**6,584**|
|Interest on bank/deposit accounts|**258**||||||**412**|
|Sundries - S. Electric Wayleave|**10**||||||**10**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**21,629**||||||**7,665**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**7,665**|
|||||||||
|
Bank Charges|**69**||||||**86**|
|Refuse Collection|**274**||||||**201**|
|Water Rates|**321**||||||**293**|
|ElectrcityCosts & Oil - heating|**2,196**||||||**1,812**|
|Insurance|**931**||||||**840**|
|Broadband|**554**||||||**455**|
|CleaningCosts|**2,659**||||||**2,798**|
|Repairs and Maintenace|**7,527**||||||**2,854**|
|Sundries - cleaning products etc|**1,154**||||||**90**|
|**_Sub total_ **|**15,683**||||||**9,430**|
|||||||||
|**A4 Asset and investment**
**purchases (see table)**||||||||
|**,**
**Fixed Assets**|**404**||||||**254**|
||**-**|||||||
|**_Sub total_ **|**404**||||||**254**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**9,684**|
|||||||||
||**5,542**|**2,000**|**-**||
**7,542**||**- 2,019**|
||**-**|**-**|**-**||**-**||**-**|
||**27,535**|**-**|**-**||**27,535**||**29,554**|
||**33,077**|**2,000**|**-**||**35,077**||**27,535**|
CCXX R1 accounts (SS)
26/11/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
HSBC Current Account
HSBC Savings account
CAF/Shawbrook fixed term deposit A/C
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Village Hall and land it is on
Kitchen equipment and storage
Stage lighting and Sound systems
Storage / Committee room cupboards
Hall tables and Chairs
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,934**
**2,000**
**9,143**
**-**
**20,000**
**-**
**33,077**
**2,000**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Restricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Kate Parish
Ian Scott|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Kate Parish|**17/11/2025**|
|||Ian Scott|**17/11/2025**|
CCXX R2 accounts (SS)
26/11/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees** Buckland Newton Village Hall **On accounts for the year** 31/3/2025 **Charity no** 282290 **ended (if any) Set out on pages** 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination and I have no concerns and have come **examiner's statement** across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Date:** 25.11.2025 **Signed: Name:** Jacqueline Gilmore MICB PM.Dip **Relevant professional** Chartered Institute of Bookkeepers **qualification(s) or body (if any): Address:** 10 Summerlands Yeovil BA21 3AL
1
**Oct 2018**
**IER**