Trustees, Annual Report For the period From (start dale) lo end date Section A Reference and administration deta ils Charity name Coxhealh Scout Grou Other names the charity is knovm by Registered charity number (if any) HQ registration number Charity's princ¢pal address The Scout Hut Westéthill road Coxheath Maidstone Postcodo Names of the charity trustees manage the chaiity rrh•s• wryUb•puMsh•¢ th• •nnu•lr•portorth• Gh•rfy •h¢ th• Ch•tyR••rrfrnpwhr• Cfvwtyh•¢h•rtyrn•4•twl Trustee Name Off1 (rf any) Dates a¢tod ff not for whole year Rob Cox Sharon Ma hew An ela Ma on Geoff Cooke Alex Foster Jenn Slanbu Juliet Hazebroek Rachel Mcara Paul Eme Trud Maxled hes Chair Treasurer Seeta 10 11 12 13 14 15 Names and addresses of advisers (optional inf0mli0n but ancouraged as best practice) fThM• WTlb• &¥&•dln lh• •rtnl[•WtOIth• eh•nfyJ e of advisor Name Address Section B Structure. governance and management Description of the d)arily's trusts 1 LT700001 {14 September 2024)
Type of goveming document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives aulhority lo the Bye Laws of the Assoctation and The Policy. Organisation and Ruleg of The Scout ASels110n. (e.g. trust deed, constitution) H¢)W the charity is constiluted The Group is 8 trust established under Its rules which are commn to all Scouls. {e.g. trust. asx)c4alion. company) Trustee selection methods {e.g. appointed by. elected by) The Trustees are appointed in accordance the Policy. Organisalion and Rules of The Scout Assoualion. Additional gov&mance issues {oplional infomMtion but encouraged as best pradice) You may thoose to include additional infornalion. ere relevant, about: he Group is managed by the Group Trustee Board, the members of wthich are thè 'Chanty Trustees, of the Scout Group bvhith is an educational charity. As charity trustees they are sponsible for comptying wilh legislation applicable to chartties. This indudes the registration. keeping proper accrjunts and making retums to the Charity Commission as appropriate. The Truste? Board consists of the Chair, Treasurèr and 9 Trustees (induding 3 Ex Offiao Trustees, and 2 COvOPted Tnjstees) and meets every 3 months. Polioes and procedures adopted for. a} the induction and training of tnJ$tee$: b) trustee, consideration of major risks and the systems and procedures to manage them Members of tha Trustee Board complete Being a Scouts Trustee leaming within the first 6 months ofjoining the Board. This Group Trustee Board exists to make sure the charity is wel managed, risks are assessed and mitigated. buildings and equipment are in good NM)Tking order. and everyone follows18gal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safè programmes thai gives young people skills for life. 2 LT700001 (14 September 2024}
Section B structure. overnanee and management Icontinuodl The Group Truslee Board has identified the major risks lo which they believe Ihe Group 1$ exposed, these have been reviewed and systems have been established lo miligale against them. The main areas of con¢em that have been identified are.. Damage to the building. property and equipment. The Group would requesl the use of buildings. property and &quipment from neighbouring organisalions such as the church, wmmunity cenlw and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has suffiaent buildings and contents insuranL* in place lo miti9ate against pennanenl loss. Injury to lead&rs, helpers, supporters and members. The Group through the capilalion fees conlnbLrtes lo the Smut Assoall0n3 national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is prirnarily reliant upon income from subscriptions and fundraising. Tho group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or pemianently. Reduction or10s8 of leadérs. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceplable level in a particular Section or the group as a wholè then Ihefe would have lo be a contraction, consolidation or closure of a section. In the worst case SnariO tha complete closure of the Grou 3 LT700001 {14 September 2024)
Section C Obje¢tives and activities Summary of the objects of the charity sel out in ils goveming document Thé Purpose of Scouting Scouting exists to 8Ckn.Ve engag6 and support young people in their personal development, empowering Ihem lo make a positive contribution lo society. The Values of Scoutlng As Scouts we are guided by these values: Integrlty - INe act integrity; we are honest, IruSfvrthY and loyal Respect - We have seff-rospect and respect for others. Carn - We support others and take care of the *rf)rfd In we live. eelief - INe explore our farths. beliefs and attitudés. Co-operatlon - We make a polIve difference.. we CLPerate 'th others and make friends. The Scout Method Scouting takes place when young people, in partnership wth adults. together based on the values of Scouting and.. - enjoy vthat they are doing and have fun lake part in activities indoors and outdoors leam by doing share in spiritual refloction - take responsibility and make choices undertake new and challénging activitses - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional infomation but encouraged as best pradice) You may choos? to include lurthe statements, wher6 relevant, about.. poliw on granlmaking; • c4nlribulion made by volunteers, ' policy on investments. Public benefit staternenl The Group meets Ihe Charity Commission's public benefit cnlena under both the advancement of edUtIon and the advancemenl of citizenship or communily development headin Section O Achievenlents and perforniance Summary of the main achievements of the charity during Ihe year 4 LT700001 {14 Séptembér 2024)
Section E F inancial Fleview Brief slalement of the charity's policy on reserves Reseryes Poli¢y The Group's policy on resoNes is to hold Sufficient resources I continue the charitable activities of the group should income and lUndraing adivities fall short. The Group Trustee Board considers that the group should hold a sum equivalenl lo 6 months running cosls, Tca £10K The Group held reseNes of approximately £25K against this ear end. This 1$ above the level required for operaling expenses. Quantify and explain any designations Details of any funds materially in deficil larcumslan¢e$ plus steps to eliminate) Further financial review details (optional infomTation) You may choose lo incJude additional infomation, where relevant, about.. . the tharity's principal sources ol fund (including any fvndrai$ing); The Group's Income and Expenditure is small and as a consequence does not have suffiaent funds to invest in longer- lem investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All lunds are held in cash using oniy mainstream banks or building soaeties. • how expenditure has supported the ke objectives of the charity. investment poliGy and objedives; e Group does not have sufficient funds to invest in longer te investmènts. The Group has therefore adopted a risk avers strategy to the inve$lment of it$ funds. All fvnds arè held in cash using onty mainstream bank. 5 LT700001 (14 September 2024)
Section F Other Optional Information Plans for future penods (details of any significant activities planned to athieve them) Section G Declaration The tru$le¢$ declare that they have approved the trustees, report above Signed on behalf of the Charity's trustees Signature(s) - Full name($> Alex Foster Geoffre Cooke Position (eg Secretary. Chair) Truslee Trustee Dale 6 LTT00001 {14 September 2024)
Coxheath Scout Group Profit and Loss Account Year ended 31/03/2025
| Income Subscriptions Scout Hall Hire Fundraising Donations Grants Misc Minibus Hire and contribution to petrol Family camp Other income Total Income Expenditure Scout Hall Costs Cleaner and Cleaning Materials Land Rental General Repairs and Maintenance Refuse Disposal Insurance Utilities Light and Heat Water Scouting expenditure Squirrels Beaver Cubs Scouts Camps Equipment Other group activities Capitation First Aid Badges Misc Donations AGM Fireworks Group campfire Xmas bowling Xmas carols Leaders evening Gifts Group uniform Training Poppy wreaths - Rememberance Sunday Minibus expenditure Tax, permits and insurance Repairs and MOT Signwriting Fuel Parking Profit on disposal of trailer Depreciation Administrative costs PPS Total Expenditure Profit/(Loss) for the year |
2024/25 27,800 5,157 1,398 7,600 942 696 1,178 - 1,874 44,771 1,123 25 1,136 509 1,163 1,877 219 6,052 300 365 407 558 1,217 704 1,376 9,381 46 2,225 49 198 (24) 3 77 296 55 119 449 470 0 28 18,299 1,489 737 - 168 9 - 3,290 5,693 89 30,133 £14,638 |
2023/24 24,080 4,982 2,980 552 - 786 506 174 1,466 34,060 1,026 25 22,643 460 1,068 6,658 251 32,131 602 738 464 499 (429) 1,037 471 6,724 32 1,687 68 3,056 41 75 34 516 85 - 435 1,347 40 28 17,550 1,321 1,245 130 185 10 (1,400) 3,290 4,781 83 54,545 £(20,485) |
|---|---|---|
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts S•¢lAon A Ind•p•nd•nl Examln•r' R•port Report to th• tru8t••s Coxh•altt Scout Group On aceounl• lor th• y••r •nd•d 31 March 2025 Chartty no (11 any) 282123 S•t out on po9•8 I report to lh• trustoos on my •xamin•ln of the a¢¢ount• of tho al)ov• tharty I'lha Tru$i') for the year endod 31103 12020 R••pon85bllltl•$ and basls of r•port AS IM ¢harrty's trugtees. you are r•sponslble lor thg preParatn ol the aCCnIs In aGcordanc8 wrth the r•qulrwnentg of thé Charities Act 2011 (Ih• Act"). l P(x1 in r•sp¢d of my examwiab.on ol lh• Tru•t'• •ccount8 carrl•d out Urer 8Klion 145 of Ihe 2011 Acl and in carrying out my •xaminalion. I hav• followed all the 8pplicabl• Oir•ction$ given by th• Charrty Cornmisswjn undef Section 145(5)(bl of th8 Act. Independent I hav• COMPtè my examination. I confim th•1 no morial mattefs have •xamln•es 8latement crAn• lo my aitention in CLneC110n wrth the •xammth'on which gN•8 m• caus• lo b•lieve that In. any mate1 rospoct.. th• Kcouniing rocord8 w•r• not kept in accofdanc• wrth 40thion 13) of the Charities Act, Of the a¢count8 did nol accord wth the accountWl9 r•cordi.' th• account8 did nol comply wrth the applicable r•qulrem¢ntg conceming the fonn and conient of accounis s•1 out In tho Charrties IAccouni& and Reportil Regulations 2008 other than any requtr•menl the a¢¢ount$ grvo a 'tN8 and lairf view which is not a mattèr ¢On8id•r•d •$ part of an ind•p•nd•nl ex4minalJ'cn. I have no concems and hav• Gome acr058 no othof matters in Conn•dn wrth Ihe fjxaminatlon lo which attention shoukl b8 drawn in this r•wrt *xder to enablè a proper understanding of th• accounts to b• r•ach•d. Signed: Dat•: 28 September 2025 Nam•: L•ura Hulm• FCA Rel•v•nt prof•••ional qu•llflcailon(•) or body (if any): Follow of th• InrtU1¢ of Chgrt•r•d Accountants in England & Wal•• Addr•8•.' 41 Waldron Ch-iv• Loos• ME15 9TH IER Oct 2018