Trustees, Annual Report For the period From (start dale) lo end date Section A Reference and administration deta ils Charity name Coxhealh Scout Grou Other names the charity is knovm by Registered charity number (if any) HQ registration number Charity's princ¢pal address The Scout Hut Westéthill road Coxheath Maidstone Postcodo Names of the charity trustees manage the chaiity rrh•s• wryUb•puMsh•¢** th• •nnu•lr•portorth• Gh•rfy •h¢ th• Ch•tyR•*•rrfrnpw*hr• Cfvwty**h•¢h•rtyrn•4•twl Trustee Name Off1￿ (rf any) Dates a¢tod ff not for whole year Rob Cox Sharon Ma hew An ela Ma on Geoff Cooke Alex Foster Jenn Slanbu Juliet Hazebroek Rachel Mcara Paul Eme Trud Maxled hes Chair Treasurer Se￿eta 10 11 12 13 14 15 Names and addresses of advisers (optional inf0m￿li0n but ancouraged as best practice) fThM• WTlb• &¥*&*•dln lh• •rtn￿l[•￿WtOIth• eh•nfyJ e of advisor Name Address Section B Structure. governance and management Description of the d)arily's trusts 1 LT700001 {14 September 2024) Type of goveming document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives aulhority lo the Bye Laws of the Assoctation and The Policy. Organisation and Ruleg of The Scout AS￿els110n. (e.g. trust deed, constitution) H¢)W the charity is constiluted The Group is 8 trust established under Its rules which are commn to all Scouls. {e.g. trust. asx)c4alion. company) Trustee selection methods {e.g. appointed by. elected by) The Trustees are appointed in accordance the Policy. Organisalion and Rules of The Scout Assoualion. Additional gov&mance issues {oplional infomMtion but encouraged as best pradice) You may thoose to include additional infornalion. ￿ere relevant, about: he Group is managed by the Group Trustee Board, the members of wthich are thè 'Chanty Trustees, of the Scout Group bvhith is an educational charity. As charity trustees they are sponsible for comptying wilh legislation applicable to chartties. This indudes the registration. keeping proper accrjunts and making retums to the Charity Commission as appropriate. The Truste? Board consists of the Chair, Treasurèr and 9 Trustees (induding 3 Ex Offiao Trustees, and 2 COvOPted Tnjstees) and meets every 3 months. Polioes and procedures adopted for. a} the induction and training of tnJ$tee$: b) trustee, consideration of major risks and the systems and procedures to manage them Members of tha Trustee Board complete Being a Scouts Trustee leaming within the first 6 months ofjoining the Board. This Group Trustee Board exists to make sure the charity is wel managed, risks are assessed and mitigated. buildings and equipment are in good NM)Tking order. and everyone follows18gal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safè programmes thai gives young people skills for life. 2 LT700001 (14 September 2024} Section B structure. overnanee and management Icontinuodl The Group Truslee Board has identified the major risks lo which they believe Ihe Group 1$ exposed, these have been reviewed and systems have been established lo miligale against them. The main areas of con¢em that have been identified are.. Damage to the building. property and equipment. The Group would requesl the use of buildings. property and &quipment from neighbouring organisalions such as the church, wmmunity cenlw and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has suffiaent buildings and contents insuranL* in place lo miti9ate against pennanenl loss. Injury to lead&rs, helpers, supporters and members. The Group through the capilalion fees conlnbLrtes lo the Smut Asso￿all0n3 national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is prirnarily reliant upon income from subscriptions and fundraising. Tho group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or pemianently. Reduction or10s8 of leadérs. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceplable level in a particular Section or the group as a wholè then Ihefe would have lo be a contraction, consolidation or closure of a section. In the worst case S￿nariO tha complete closure of the Grou 3 LT700001 {14 September 2024) Section C Obje¢tives and activities Summary of the objects of the charity sel out in ils goveming document Thé Purpose of Scouting Scouting exists to 8Ckn.Ve￿ engag6 and support young people in their personal development, empowering Ihem lo make a positive contribution lo society. The Values of Scoutlng As Scouts we are guided by these values: Integrlty - INe act integrity; we are honest, IruSfv￿rthY and loyal Respect - We have seff-rospect and respect for others. Carn - We support others and take care of the *rf)rfd In we live. eelief - INe explore our farths. beliefs and attitudés. Co-operatlon - We make a po￿lIve difference.. we CL￿Perate 'th others and make friends. The Scout Method Scouting takes place when young people, in partnership wth adults. together based on the values of Scouting and.. - enjoy vthat they are doing and have fun lake part in activities indoors and outdoors leam by doing share in spiritual refloction - take responsibility and make choices undertake new and challénging activitses - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional infomation but encouraged as best pradice) You may choos? to include lurthe statements, wher6 relevant, about.. poliw on granlmaking; • c4nlribulion made by volunteers, ' policy on investments. Public benefit staternenl The Group meets Ihe Charity Commission's public benefit cnlena under both the advancement of edU￿tIon and the advancemenl of citizenship or communily development headin Section O Achievenlents and perforniance Summary of the main achievements of the charity during Ihe year 4 LT700001 {14 Séptembér 2024) Section E F inancial Fleview Brief slalement of the charity's policy on reserves Reseryes Poli¢y The Group's policy on resoNes is to hold Sufficient resources I continue the charitable activities of the group should income and lUndrai￿ng adivities fall short. The Group Trustee Board considers that the group should hold a sum equivalenl lo 6 months running cosls, ￿Tca £10K The Group held reseNes of approximately £25K against this ear end. This 1$ above the level required for operaling expenses. Quantify and explain any designations Details of any funds materially in deficil larcumslan¢e$ plus steps to eliminate) Further financial review details (optional infomTation) You may choose lo incJude additional infomation, where relevant, about.. . the tharity's principal sources ol fund (including any fvndrai$ing); The Group's Income and Expenditure is small and as a consequence does not have suffiaent funds to invest in longer- lem investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All lunds are held in cash using oniy mainstream banks or building soaeties. • how expenditure has supported the ke objectives of the charity. investment poliGy and objedives; e Group does not have sufficient funds to invest in longer te investmènts. The Group has therefore adopted a risk avers strategy to the inve$lment of it$ funds. All fvnds arè held in cash using onty mainstream bank. 5 LT700001 (14 September 2024) Section F Other Optional Information Plans for future penods (details of any significant activities planned to athieve them) Section G Declaration The tru$le¢$ declare that they have approved the trustees, report above Signed on behalf of the Charity's trustees Signature(s) - Full name($> Alex Foster Geoffre Cooke Position (eg Secretary. Chair) Truslee Trustee Dale 6 LTT00001 {14 September 2024) Coxheath Scout Group Profit and Loss Account Year ended 31/03/2025 |**Income**
Subscriptions
Scout Hall Hire
Fundraising
Donations
Grants
_Misc_
Minibus Hire and contribution to petrol
Family camp
Other income
**Total Income**
**Expenditure**
_Scout Hall Costs_
Cleaner and Cleaning Materials
Land Rental
General Repairs and Maintenance
Refuse Disposal
Insurance
_Utilities_
Light and Heat
Water
_Scouting expenditure_
Squirrels
Beaver
Cubs
Scouts
Camps
Equipment
Other group activities
Capitation
First Aid
Badges
Misc
Donations
AGM
Fireworks
Group campfire
Xmas bowling
Xmas carols
Leaders evening
Gifts
Group uniform
Training
Poppy wreaths - Rememberance Sunday
_Minibus expenditure_
Tax, permits and insurance
Repairs and MOT
Signwriting
Fuel
Parking
Profit on disposal of trailer
Depreciation
_Administrative costs_
PPS
**Total Expenditure**
**Profit/(Loss) for the year**|2024/25
27,800
5,157
1,398
7,600
942
696
1,178
-
1,874
**44,771**
1,123
25
1,136
509
1,163
1,877
219
6,052
300
365
407
558
1,217
704
1,376
9,381
46
2,225
49
198
(24)
3
77
296
55
119
449
470
0
28
18,299
1,489
737
-
168
9
_-_
3,290
5,693
89
**30,133**
**£14,638**|2023/24
24,080
4,982
2,980
552
-
786
506
174
1,466
**34,060**
1,026
25
22,643
460
1,068
6,658
251
32,131
602
738
464
499
(429)
1,037
471
6,724
32
1,687
68
3,056
41
75
34
516
85
-
435
1,347
40
28
17,550
1,321
1,245
130
185
10
(1,400)
3,290
4,781
83
**54,545**
**£(20,485)**| |---|---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts S•¢lAon A Ind•p•nd•nl Examln•r'* R•port Report to th• tru8t••s Coxh•altt Scout Group On aceounl• lor th• y••r •nd•d 31 March 2025 Chartty no (11 any) 282123 S•t out on po9•8 I report to lh• trustoos on my •xamin•l￿n of the a¢¢ount• of tho al)ov• tharty I'lha Tru$i') for the year endod 31103 12020 R••pon85bllltl•$ and basls of r•port AS IM ¢harrty's trugtees. you are r•sponslble lor thg preParat￿n ol the aCC￿nIs In aGcordanc8 wrth the r•qulrwnentg of thé Charities Act 2011 (Ih• Act"). l ￿P(x1 in r•sp¢d of my examwiab.on ol lh• Tru•t'• •ccount8 carrl•d out Ur￿er 8Klion 145 of Ihe 2011 Acl and in carrying out my •xaminalion. I hav• followed all the 8pplicabl• Oir•ction$ given by th• Charrty Cornmisswjn undef Section 145(5)(bl of th8 Act. Independent I hav• COMP￿tè￿ my examination. I confim th•1 no m*orial mattefs have •xamln•es 8latement crAn• lo my aitention in CL￿neC110n wrth the •xammth'on which gN•8 m• caus• lo b•lieve that In. any mate￿1 rospoct.. th• Kcouniing rocord8 w•r• not kept in accofdanc• wrth 40thion 13) of the Charities Act, Of the a¢count8 did nol accord wth the accountWl9 r•cordi.' th• account8 did nol comply wrth the applicable r•qulrem¢ntg conceming the fonn and conient of accounis s•1 out In tho Charrties IAccouni& and Reportil Regulations 2008 other than any requtr•menl the a¢¢ount$ grvo a 'tN8 and lairf view which is not a mattèr ¢On8id•r•d •$ part of an ind•p•nd•nl ex4minalJ'cn. I have no concems and hav• Gome acr058 no othof matters in Conn•d￿n wrth Ihe fjxaminatlon lo which attention shoukl b8 drawn in this r•wrt *xder to enablè a proper understanding of th• accounts to b• r•ach•d. Signed: Dat•: 28 September 2025 Nam•: L•ura Hulm• FCA Rel•v•nt prof•••ional qu•llflcailon(•) or body (if any): Follow of th• In￿rtU1¢ of Chgrt•r•d Accountants in England & Wal•• Addr•8•.' 41 Waldron Ch-iv• Loos• ME15 9TH IER Oct 2018