THE KEENE HALL
(Registered Charity No. 282025)
Report to the 23[rd] Annual General Meeting, held on Tuesday 30[th] May 2023
Introduction
It is my pleasure and privilege to present this report on behalf of the Trustees and it is appropriate that I start with thanks to the Keene Hall team: Susan Royce, our Administrator, Steve Bullman, our Caretaker/Cleaner and John Germaine, who continues as our relief Caretaker.
Trustees
We currently have a six Trustees, elected and nominated:
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Elected: Christine Paul, Margaret Wallbank and Geraldine Willden
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Nominated: Anthony McQuiggan, Neville Paul, and Geoff Smith
Jean resigned towards the end of 2022 and John sadly passed away in December last year. Stephanie resigned from the Parish Council in March, and it followed that she ceased to be a nominated Trustee. I would like to record my thanks to all three for their support over a number of years.
Hiring
Our hirings improved compared with last year and are at a good level.
Building and Garden
The replacement floor covering for the foyer & corridors was laid in time for our event on 4[th] June. Quite a lot of work has been carried out in and around the car park, although more is to be done. Damaged concrete posts supporting the back fence have recently been replaced by the water company. We recently supplied a new PC for the Administrator and Susan’s old PC is now used by the Chairman. The stage curtains are due to be taken down and cleaned in the course of this year.
Queen’s Jubilee event
We provided the whole of our premises for the Senior citizen’s lunch organized by the Parish Council. We welcomed the new Mayor and Mayoress, Councillor and Mrs Galley, to our event. We were saddened to hear of Councillor Galley’s death later in the year. Considerable thanks go to the volunteers who handled the catering, clearing up and washing up. As ever, the Galleywood WI ladies came up trumps with railing decoration and support – they also managed to alter the bunting to be used during the recent Coronation weekend.
Change of Sovereign
Trustees were saddened by the sudden death of HM Queen Elizabeth II last September. We wish HM King Charles III and HM Queen Camilla all our good wishes for a happy and successful reign.
Our aim, as ever, is to keep our Hall up to a very good standard, and to ensure we continue to offer a venue that is up to date, attractive, competitive, comfortable and safe!
Neville J. A. Paul
Chairman of the Trustees
May 2023
Keene Hall - Income & Expenditure 1st April 2022 to 31st March 2023
| Bt.Fwd Receipts Payments Cd. Fwd. |
As at 31 Mar 2023 Income Expenditure Current Bank A/c 86026011 as at 1 April 2022 1,000.00 deduct o/s cheques add items not yet credited Capital Reserve A/c 86039210 as at 1 April 2022 65,838.07 Petty Cash 62.66 Cash not paid to bank 120.00 Total Bt. Fwd. 67,020.73 Rent from GPC 7,647.76 Hiring Charges 53,191.42 Refundable deposits 8,250.00 HMRC - JRS - Deposit Interest 238.89 Other income 1.00 Total Receipts 69,329.07 TOTAL INCOME 136,349.80 Salaries 37,625.58 Administration & Cleaning 5.44 Garden 627.00 Building 9,110.10 Utilities 11,271.64 Insurance & PRS 1,537.34 Printing & Stationery 72.41 Capital expenditure - Miscellaneous 61.00 Deposits refunded 7,714.01 Total Payments 68,024.52 Total Receipts less Payments 1,304.55 (Payments less Receipts) Current Bank A/c 86026011 as at 31 Mar 2023 1,000.00 deduct o/s cheques -1683.31 add items not yet credited - Business Reserve A/c 86039210 as at 31 Mar 2023 68,876.81 Petty Cash float 98.78 Cash in hand (not paid to bank) 33.00 Total Cd. Fwd. 68,325.28 TOTAL EXPEND 136,349.80 Control Totals: TOTAL INCOME 136,349.80 less TOTAL EXPENDITURE (136,349.80) Difference - - |
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Independent examiner's report on the accounts
| Independent examiner's report on the accounts |
Independent examiner's report on the accounts |
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| Section A Independent Examiner’s Report |
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| Report to the trustees/ members of On accounts for the year ended Set out on pages |
numbers of additional sheets) 282025 |
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| The Keene Hall | |||||
31 March 2023 |
Charity no (if any) |
282025 | |||
| One and two (remember to include the page |
numbers of additional sheets) |
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]~~ . Delete [ ] if not applicable.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
1
IER
December 2017
Independent examiner's statement
In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| considered as part of an independ I have come across no other matters i to which attention should be drawn in proper understanding of the accounts *Please delete the words in the brackets |
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| Signed: Name: Relevant professional qualification(s) or body: I.C.A.E.W. : |
M. D. Cotterill |
| Michael David Cotterill | |
| 70 Tabors Avenue | |
| Chelmsford | |
| CM2 7EJ |
(if any):. Address:
2
IER
December 2017
IER December 2017