## **THE KEENE HALL** **(Registered Charity No. 282025)** ## **Report to the 23[rd] Annual General Meeting, held on Tuesday 30[th] May 2023** ## **Introduction** It is my pleasure and privilege to present this report on behalf of the Trustees and it is appropriate that I start with thanks to the Keene Hall team: Susan Royce, our Administrator, Steve Bullman, our Caretaker/Cleaner and John Germaine, who continues as our relief Caretaker. ## **Trustees** We currently have a six Trustees, elected and nominated: - Elected: Christine Paul, Margaret Wallbank and Geraldine Willden - Nominated: Anthony McQuiggan, Neville Paul, and Geoff Smith Jean resigned towards the end of 2022 and John sadly passed away in December last year. Stephanie resigned from the Parish Council in March, and it followed that she ceased to be a nominated Trustee. I would like to record my thanks to all three for their support over a number of years. ## **Hiring** Our hirings improved compared with last year and are at a good level. ## **Building and Garden** The replacement floor covering for the foyer & corridors was laid in time for our event on 4[th] June. Quite a lot of work has been carried out in and around the car park, although more is to be done. Damaged concrete posts supporting the back fence have recently been replaced by the water company. We recently supplied a new PC for the Administrator and Susan’s old PC is now used by the Chairman. The stage curtains are due to be taken down and cleaned in the course of this year. ## **Queen’s Jubilee event** We provided the whole of our premises for the Senior citizen’s lunch organized by the Parish Council. We welcomed the new Mayor and Mayoress, Councillor and Mrs Galley, to our event. We were saddened to hear of Councillor Galley’s death later in the year. Considerable thanks go to the volunteers who handled the catering, clearing up and washing up. As ever, the Galleywood WI ladies came up trumps with railing decoration and support – they also managed to alter the bunting to be used during the recent Coronation weekend. ## **Change of Sovereign** Trustees were saddened by the sudden death of HM Queen Elizabeth II last September. We wish HM King Charles III and HM Queen Camilla all our good wishes for a happy and successful reign. Our aim, as ever, is to keep our Hall up to a very good standard, and to ensure we continue to offer a venue that is up to date, attractive, competitive, comfortable and safe! ## Neville J. A. Paul Chairman of the Trustees May 2023 **Keene Hall - Income & Expenditure 1st April 2022 to 31st March 2023** |**Bt.Fwd**
**Receipts**
**Payments**
**Cd. Fwd.**|**As at 31 Mar 2023**
**Income**
**Expenditure**
Current Bank A/c 86026011
as at 1 April 2022
1,000.00
deduct
o/s cheques
add
items not yet credited
Capital Reserve A/c 86039210
as at 1 April 2022
65,838.07
Petty Cash
62.66
Cash not paid to bank
120.00
**Total Bt. Fwd.**
67,020.73
Rent from GPC
7,647.76
Hiring Charges
53,191.42
Refundable deposits
8,250.00
HMRC - JRS
-
Deposit Interest
238.89
Other income
1.00
**Total Receipts**
**69,329.07**
**TOTAL INCOME**
**136,349.80**
Salaries
37,625.58
Administration & Cleaning
5.44
Garden
627.00
Building
9,110.10
Utilities
11,271.64
Insurance & PRS
1,537.34
Printing & Stationery
72.41
Capital expenditure
-
Miscellaneous
61.00
Deposits refunded
7,714.01
**Total Payments**
**68,024.52**
**Total Receipts less Payments**
**1,304.55**
**(Payments less Receipts)**
Current Bank A/c 86026011
as at 31 Mar 2023
1,000.00
deduct
o/s cheques
-1683.31
add
items not yet credited
-
Business Reserve A/c 86039210 as at 31 Mar 2023
68,876.81
Petty Cash float
98.78
Cash in hand (not paid to bank)
33.00
**Total Cd. Fwd.**
**68,325.28**
**TOTAL EXPEND**
**136,349.80**
**Control Totals:**
**TOTAL INCOME**
**136,349.80**
**less TOTAL EXPENDITURE**
**(136,349.80)**
**Difference**
**-**
-| |---|---| **Independent examiner's report on the accounts** ||**Independent examiner's report on**
**the accounts**|**Independent examiner's report on**
**the accounts**|||| |---|---|---|---|---|---| |**Section A**
**Independent Examiner’s Report**|||||| ||||||| |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|||||numbers of additional sheets)
282025| |||The Keene Hall|||| ||||||| |||
31 March 2023||**Charity no**
**(if any)**|282025| ||||||| |||One and two
(remember to include the page|||numbers of additional sheets)| **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]~~ . _Delete_ [ ] _if not applicable._ It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 1 **IER** **December 2017** ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ ||considered as part of an independ
I have come across no other matters i
to which attention should be drawn in
proper understanding of the accounts
*_Please delete the words in the brackets_| |---|---| |**Signed:**
**Name:**

**Relevant professional**
**qualification(s) or**
**body: I.C.A.E.W.**
**:**|**M. D. Cotterill**| ||**Michael David Cotterill**| ||| ||| ||| ||70 Tabors Avenue| ||Chelmsford| ||CM2 7EJ| **(if any):. Address:** 2 **IER** **December 2017** IER December 2017