Trustees’ Annual Report for the period
From 1/10/2024 30/09/2025
Charity name: Capel-le-Ferne Village Hall
Charity registration number: 281786
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The village hall is held in trust for the use of the inhabitants of Capel-le-Ferne for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19th |
|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | The hall would not be able to function as it does without its band of volunteers. Our Trustees and volunteers who get out and put away tables for events, help out at boot fairs, community lunches and the Garage Safari, run kitchens, make cakes, put up Christmas decorations, take them down, perform routine maintenance, bid for funding, organise marketing, plan events, attend meetings about and on behalf of the hall and generally the 101 things that ensure the functioning of a successful community hall. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Besides being a venue where many village residents can congregate to take part in activities or just to catch up with a cup of tea, the hall trustees continue to provide extra activities. Main achievements this year include the continued provision of community lunches by the hall committee and streamlining hall security via fire assessments and installation of new compliance procedure. Despite over £6000 being spent on the fabric of the hall the hall has increased its savings by several thousand pounds over the year. The lunches have been provided free of charge for members of the Capel community enabling them to meet over a freshly prepared meal has been attended by over 45 people who seem enjoy coming together for companionship and a chat. Meals are prepared, cooked and served by the hall trustees with much appreciated help from the Community Warden. Working with the local Parish Council and the Folkestone and Hythe Lions we ran Christmas events including lighting of the outside tree, carol singing and a Father Christmas grotto for the children of the village. There are plans to expand on that this year. |
The Farmers Market although small continues to attract people from across East Kent as well as locals and hosts the Parish Council surgery once a month together with ad hoc sessions with the Community Roots van and even a County Councillor on several occasions.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1. | n/a |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity remains in a strong position despite heavy investment in the fabric of the hall. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No formal policy – reserves above £3000 are transferred to a higher interest account. Any monies in this account are used for expansion and/or investment in the fabric of the hall. The Committee have agreed to maintain at |
| least £5000 in hand as a reserve. | ||
|---|---|---|
| Amount of reserves held | Para 1.22 | £18154 plus investments £19159 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | These include Hiring of hall Garage Safari Boot fairs Honesty book/puzzle sales Farmers Market Donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Our principal risk is that of personnel. Over recent years the number of trustees has fallen from 14 to 7. The number of volunteers we can call on for events etc has also fallen which means that the trustees end up running nearly all of the events themselves. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Governance document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | |
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Up to 6 trustees can be elected while a number of organisations regularly using the hall have the right under our governance document to appoint a trustee. The governance document allows for new organisations to be appointed proposed by |
the Committee where the existing organisations fail to continue.
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | New trustees are given a copy of the governance document together with a rights of trustee document when they first become a trustee. They are required to sign a trustee declaration after being appointed. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works. |
Para 1.51 | The village hall is run on behalf of the village by its trustees. We work with other organisations in the village such as the Parish Council, the WI and the Church in preparing events such as the Coronation party.This year has been one of consolidation after last year’s major spend on the hall’s infrastructure. We would like to extend our thanks to both the Parish Council who have been very supportive of the hall throughout the year in different ways. The Trustees have met 11 times during the year and kept in touch at other times via email and phone. We also have a WhatsApp group. Speakers are welcome at the meetings but have no voting rights. The lettings secretary is also in regular attendance. Urgent decisions have been made via email and then ratified at committee meetings. Confidential matters are discussed by Trustees only. All expenditure must be approved by Trustees; specific responsibilities are delegated as follows: Fire Safety – Roy Mann Maintenance -All trustees Garage Safari - Sally Cook Farmers' Market – Roy Mann, Barry Mansfield, Sally Cook Books – Roy Mann Promotion – All Administration – Kath Hounsell |
| Relationship with any related parties |
Para 1.51 |
Other
Reference and Administrative details
Charity name Capel le Ferne Village Hall Management Committee - Other name the charity uses Registered charity number Charity’s principal address Village Hall Lancaster Avenue Capel-le-Ferne Folkestone CT18 7LX
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| RoyMann | ||||
| BarryMansfield | Short Bowls Club | |||
| JerryWatson | ||||
| Caroline Bunting | Vice Chair | WI | ||
| SallyCook | Chair | |||
| Sarah-Jane Leonard |
Treasurer | Youth Club | ||
| Kath Hounsell | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| SALLY COOK | ||
CHAIR |
||
| 04/11/25 | ||
| 04/11/25 |
INDEPENDENT EXAMINER’S REPORT TO
CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE – CHARITY NUMBER 281786
ON THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As Trustees of the charity, the Committee are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination was carried out in accordance with general Directions given by The Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Signed: .......................................
Date: 28 October 2025
G R Webb Chartered Accountant 17 Bernard Gardens Shepherdswell Dover Kent CT15 7PH
CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
RECEIPTS AND PAYMENTS ACCOUNT
for the year ended 30 September 2025
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UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2025 2024
£ £
RECEIPTS
Hall Hiring 23792 21678
Fund Raising 7228 7993
Bank Interest Received 205 164
Interest Distributions Received
On Investments 56 57
Grant for Purchase of Commercial Dishwasher - 1232
Donations 945 1342
Community Fund Grant - 1000
TOTAL RECEIPTS 32226 33466
PAYMENTS
Water Rates 1111 440
Insurance 1446 1628
Lighting & Heating 3871 6495
Telephone 886 728
Lettings Secretary Services 3575 3575
Cleaning & Refuse 10101 9563
Repairs & Renewals 6385 3866
Printing, Stationery & Postage 59 132
Bank Charges 122 140
Accountancy Charges 1280 990
Subscriptions & Licences 429 642
Sundry Expenses 1082 686
30347 28885
Capital Expenditure – Fixtures, Fittings & Equipment 319 1555
TOTAL PAYMENTS 30666 30440
NET SURPLUS 1560 3026
OPENING BALANCES AT BANK & CASH IN HAND 16604 13578
CLOSING BALANCES AT BANK & CASH IN HAND 18164 16604
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CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
STATEMENT OF ASSETS
AS AT 30 SEPTEMBER 2025
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UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2025 2024
£ £
CASH FUNDS
Bank Accounts 18062 16281
Cash In Hand 102 323
18164 16604
INVESTMENTS
NOTE 19159 18963
FIXED ASSETS
Land & Buildings – Hall & Improvements at cost 90857 90857
Fixtures, Fittings & Equipment at cost 27033 26714
117890 117571
NOTE
INVESTMENTS MARKET VALUE MARKET VALUE
AT AT
30 September 2025 30 September 2024
£ £
Black Rock Charities UK Bond Fund
374.543 Accumulation Units 17813 17579
Black Rock Charities UK Bond Fund
948.980 Income Units 1346 1384
19159 18963
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