## **Trustees’ Annual Report for the period**
## **From 1/10/2024 30/09/2025**
## **Charity name: Capel-le-Ferne Village Hall**
**Charity registration number: 281786**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The village hall is held in trust for the
use of the inhabitants of Capel-le-Ferne
for meetings, lectures, classes and for
other forms of recreation and leisure
time occupation with the objective of
improving the conditions of life for the
said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19th||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The charity trustees have complied with
their duty to have due regard to the
guidance on public benefit published by
the Commission in exercising their
powers or duties.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|The hall would not be able to function
as it does without its band of
volunteers. Our Trustees and
volunteers who get out and put away
tables for events, help out at boot fairs,
community lunches and the Garage
Safari, run kitchens, make cakes, put
up Christmas decorations, take them
down, perform routine maintenance, bid
for funding, organise marketing, plan
events, attend meetings about and on
behalf of the hall and generally the 101
things that ensure the functioning of a
successful community hall.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Besides being a venue where many
village residents can congregate to take
part in activities or just to catch up with
a cup of tea, the hall trustees continue
to provide extra activities. Main
achievements this year include the
continued provision of community
lunches by the hall committee and
streamlining hall security via fire
assessments and installation of new
compliance procedure. Despite over
£6000 being spent on the fabric of the
hall the hall has increased its savings
by several thousand pounds over the
year.
The lunches have been provided free of
charge for members of the Capel
community enabling them to meet over
a freshly prepared meal has been
attended by over 45 people who seem
enjoy coming together for
companionship and a chat. Meals are
prepared, cooked and served by the
hall trustees with much appreciated
help from the Community Warden.
Working with the local Parish Council
and the Folkestone and Hythe Lions we
ran Christmas events including lighting
of the outside tree, carol singing and a
Father Christmas grotto for the children
of the village. There are plans to
expand on that this year.|
The Farmers Market although small continues to attract people from across East Kent as well as locals and hosts the Parish Council surgery once a month together with ad hoc sessions with the Community Roots van and even a County Councillor on several occasions.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.|n/a|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|n/a|
|Investment performance
against objectives|Para 1.41|**n/a**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity remains in a strong position
despite heavy investment in the fabric of
the hall.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No formal policy – reserves above
£3000 are transferred to a higher
interest account. Any monies in this
account are used for expansion and/or
investment in the fabric of the hall. The
Committee have agreed to maintain at|
|||least £5000 in hand as a reserve.|
|---|---|---|
|Amount of reserves held|Para 1.22|**£18154**
**plus investments £19159**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|These include
Hiring of hall
Garage Safari
Boot fairs
Honesty book/puzzle sales
Farmers Market
Donations|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Our principal risk is that of personnel. Over
recent years the number of trustees has
fallen from 14 to 7. The number of
volunteers we can call on for events etc
has also fallen which means that the
trustees end up running nearly all of the
events themselves.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Governance document|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25||
|Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees|Para 1.25|Up to 6 trustees can be elected while a
number of organisations regularly using the
hall have the right under our governance
document to appoint a trustee. The
governance document allows for new
organisations to be appointed proposed by|
the Committee where the existing organisations fail to continue.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees.|Para 1.51|New trustees are given a copy of the
governance document together with a
rights of trustee document when they first
become a trustee. They are required to
sign a trustee declaration after being
appointed.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|The village hall is run on behalf of the
village by its trustees. We work with other
organisations in the village such as the
Parish Council, the WI and the Church in
preparing events such as the Coronation
party.This year has been one of
consolidation after last year’s major
spend on the hall’s infrastructure. We
would like to extend our thanks to both
the Parish Council who have been very
supportive of the hall throughout the
year in different ways.
The Trustees have met 11 times during
the year and kept in touch at other
times via email and phone. We also
have a WhatsApp group. Speakers are
welcome at the meetings but have no
voting rights. The lettings secretary is
also in regular attendance. Urgent
decisions have been made via email
and then ratified at committee
meetings. Confidential matters are
discussed by Trustees only. All
expenditure must be approved by
Trustees; specific responsibilities are
delegated as follows:
Fire Safety – Roy Mann
Maintenance -All trustees
Garage Safari - Sally Cook
Farmers' Market – Roy Mann, Barry
Mansfield, Sally Cook
Books – Roy Mann
Promotion – All
Administration – Kath Hounsell|
|Relationship with any
related parties|Para 1.51||
Other
## **Reference and Administrative details**
Charity name Capel le Ferne Village Hall Management Committee - Other name the charity uses Registered charity number Charity’s principal address Village Hall Lancaster Avenue Capel-le-Ferne Folkestone CT18 7LX
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
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12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||RoyMann||||
||BarryMansfield|||Short Bowls Club|
||JerryWatson||||
||Caroline Bunting|Vice Chair||WI|
||SallyCook|Chair|||
||Sarah-Jane
Leonard|Treasurer||Youth Club|
||Kath Hounsell|Secretary|||
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– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
|**N/A**|||
||||
||||
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**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||SALLY COOK||
||
CHAIR||
||04/11/25||
||04/11/25||
INDEPENDENT EXAMINER’S REPORT TO
## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE – CHARITY NUMBER 281786
## ON THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As Trustees of the charity, the Committee are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S STATEMENT**
My examination was carried out in accordance with general Directions given by The Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Signed: .......................................
Date: 28 October 2025
G R Webb Chartered Accountant 17 Bernard Gardens Shepherdswell Dover Kent CT15 7PH
## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
## RECEIPTS AND PAYMENTS ACCOUNT
## for the year ended 30 September 2025
**----- Start of picture text -----**
UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2025 2024
£ £
RECEIPTS
Hall Hiring 23792 21678
Fund Raising 7228 7993
Bank Interest Received 205 164
Interest Distributions Received
On Investments 56 57
Grant for Purchase of Commercial Dishwasher - 1232
Donations 945 1342
Community Fund Grant - 1000
TOTAL RECEIPTS 32226 33466
PAYMENTS
Water Rates 1111 440
Insurance 1446 1628
Lighting & Heating 3871 6495
Telephone 886 728
Lettings Secretary Services 3575 3575
Cleaning & Refuse 10101 9563
Repairs & Renewals 6385 3866
Printing, Stationery & Postage 59 132
Bank Charges 122 140
Accountancy Charges 1280 990
Subscriptions & Licences 429 642
Sundry Expenses 1082 686
30347 28885
Capital Expenditure – Fixtures, Fittings & Equipment 319 1555
TOTAL PAYMENTS 30666 30440
NET SURPLUS 1560 3026
OPENING BALANCES AT BANK & CASH IN HAND 16604 13578
CLOSING BALANCES AT BANK & CASH IN HAND 18164 16604
**----- End of picture text -----**
## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
## STATEMENT OF ASSETS
## AS AT 30 SEPTEMBER 2025
**----- Start of picture text -----**
UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2025 2024
£ £
CASH FUNDS
Bank Accounts 18062 16281
Cash In Hand 102 323
18164 16604
INVESTMENTS
NOTE 19159 18963
FIXED ASSETS
Land & Buildings – Hall & Improvements at cost 90857 90857
Fixtures, Fittings & Equipment at cost 27033 26714
117890 117571
NOTE
INVESTMENTS MARKET VALUE MARKET VALUE
AT AT
30 September 2025 30 September 2024
£ £
Black Rock Charities UK Bond Fund
374.543 Accumulation Units 17813 17579
Black Rock Charities UK Bond Fund
948.980 Income Units 1346 1384
19159 18963
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