CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 111012023 3010912024 Charity name: Capel-le-Ferne Vlllage Hall Charity registration number: 281786 Objectives and Activities SORP r8ferenc P#ra1.17 Summary of the purposes of the charity as set out in its governing document The village hall is held in trust for the use of the inhabitants of Capel-le-Feme for meetings, lectures, classes and for other fomis of recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants. Summary ofthe main aGtivrties in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 ar¥J 1.19th The hall provides a ntral point for the activities of the village providing a home for many local organisations such as the Parish Council, Women's Institute, Badminton, Kent Active Retirement Fellowship, Bridge, Youth Club, Short Mat Bowls club, Pilates, Capel Cares, Tai Chi and Car Club. Dance and fftness clubs also hold weekly meetings. The hall offers preferential rates for residents and is available for private parties. The Farmerfs Market has run all year and now has a range of stalls including meat, bread, cakes, eggs, cheese, jams. honey and various craft stalls. The café at the Fanners Market continues to provide a place where the communty can meet for coffee and a chat. The Parish council has regular surgery at the FaerS Market. Community lunches have been intrOdUd this year and have proved very successful. The honesty books and puzzles continue to be popular in both supply and demand. The Garage Safari proved very popular again this year with increased tumout with the kitchen café doing better than last year which was ttself an improvement on revious ears. Two boot fairs with
Other Financial Review Review of the charty's financial posttion at th8 end of the period Para 1.21 The charity remains in a strong position despite heavy investment in the fabric of the hall. Statement explaining the policy for hokling reserves staling why they are held Parn 1.22 No fomial policy - reserves above £3000 are transferred to a higher InteSt account. Any monies in this account are used for expansion andlor investment in the fabric of the hall. The Committee have agreed to maintain at least £5000 in hand as a reserve. £16604 lus Investrnents £18963 nla Amount of reserves held P8ra 1.22 Reason8 for holding zero reserves Detsils of fund materially in deficit Explanation of any uncertainties about the charity continuing 88 a going concem Pora 1.22 Para 1.24 P8ra 1.23 nla Addltlonal Infomiation (optlonal) You ma ¢hoose to in¢lude further statsments bvher8 relevant about.. These include Hiring of hall Garage Safari Boot fairs Honesty booklpuzzle sales Famers Market Grants from local authorities The charty's principal sources of funds (including any fundraising) Para 147 Investrnent policy and objectives including any social investment policy adopted Para 1.46 Our principal risk is that of personnel. Over recent years the number of trustees has fallen from 14 to 7. The number of volunteers we can ¢all on for events etc has also fallen which means that the tNstee$ end up runnin9 nearly all of the events themselves. A description of the principal tisks facing the charty P•rt146 Other
over 20 stalls at each event were organised raising funds for the hall and was well su orted b the ublic. The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties. Statement ConfinIng whether the trustees have had regard to the guidance issued by the Charrty Commission on public benefit Para 1.18 Additlonal Inforniatlon loptional) You ma choose to include further statements Whe levaTht about: SORP rèfvfen nla Para 1.38 Policy on grant makn'ng P8ra 1.38 Policy on social investment inGluding program related investment The hall would not be able to function as it does without ts band of volunteers. Our Trustees and volunteers who get out and put away tables for events, help out at boot fairs, community lunches and the Garage Safari, run kitchens, make cakes, put up Christmas decorations, tske them down, perform routine maintenance, bid for funding, organise marketing. plan events, attend meetings about and on behalf of the hall and generally the 101 things that ensure the functioning of a successful commun. hall Parn 1.38 Contribution made by volunteers Other Achievements and Performance SORP r8far8nc•
Summary ofthe main achievem8nt$ of the charity, identifying the difference the charity's work has made to the circumstan8 of its beneficiaries arKI any wider benefits to society as a whole. Main achievements this year include the continued provision of community lunches by the hall and improvements to overall runnng of the hall. The lunches have been provided free of charge for members of the Capel community and were funded by Sussful bids from the local authorities. Each lunch has b&n attended by over 45 people who seem enjoy coming together to chat over a meal. Meals are prepared, cooked arKI served by the hall trustees with much appreciated help from the Community Warden. A lot of 'housekeeping' has taken place this year. Storerooms have been cleared, cupboards sorted, documents and record keeping streamlined and This year has been one of consolidation after last year's major spend on the hall's infrastructure. We would like to extend our thanks to both the Parish Council and the Royal Oak who have been very supportive of the hall throughout the year in different ways. The Famers Market continues to thrive attractFng stslls from the local area and through the year raising over £5000 in much needed funds which g$ towards the running of the hall. PaF¥ 1.20 Additional Inforniation (Qplional) You ma choose to include further statements where relevarrt about". la Achievements against objectivas set Pg¥a l. nla Perfornian¢e of fundraising activities against obj'ectives set P8fA 1.41 nla Investment perforniance sgainst objoctives Para 1.41
Structure, Governance and Management Description of chanty's trusts: Type of governing document Parn 1.25 G0Veman document How is the charity constituted? ParA 1.25 Tnjstee selection meth¢xIs induding details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees Para t.25 Up to 6 trusleÈs c4n be elected while number of organisations regularly using the hall have the right under our govemance document to appoint a trustee. The govemance document allows for new organisation5 to be appointed proposed by the Commtttee where the existing organisations fail to continue. Addltlonal Information {optlonal) You ma choose to in¢lud8 further statements where relevant about: New trustees are given a copy of the govemance document together with rights of trustee document when they first become a trustee. They are required to sign a trustee declaration after being appointed. Policies and procedures adopted for the induction and training of trustees. Para 1.51 The village hall is run on behalf of Ihe village by its trustees. We work with other organisations in the village such as the Parish Council, the Wl and the Church in preparing events suth as the Coronation party. This year has been one of consolidation after last yearfs major spend on the hall's infrastructure. We would like to extend our thanks to both the Parish Council 8nd the Royal Oak who have been very supportive of the hall throughout the year in different ways. The charity's organisational structure and any wider network with which the Charity works. Parn 1.51 The Trustees have met 11 times during the year and kept in touch at other tirnes via email and phone. Speakers are welcome at the meetings but have no voting righls. The lettings secretary is also in regular attendance. Urgent decisions have been made via email and then ratrfied at Committee meetings. Confidential matters are discussed by Trustees only. All expenditure must be approved by Trustees; specific responsibilities are del ated as follovL8'.
Fire Safety- Fred Leaning Maintenance -All trustees Garage Safari - Sally Cook Famers, Market- Roy Mann, Barry Mansfield, Sally Cook Books- Roy Mann Promotion - All Relationship with any related parties Paro 1_51 Other Reference and Administrative details name Other name the cha uses istered chari number Chanty's principal address I le Feme Villa e Hall Mana ement Committee Village Hall Lancaster Avenue Capel-le-Ferne Folkestone CT18 7LX
Nam of tho charity twsto08 who manage the chaflty TnNto• nam• Offi Ilfanyl D¥te• •ct•d If not forwho Nam• of w¥on lor body) •r¥thl•d nt tru•tsè If • Roy Mann Barry Mansfield Jerry Watson Caroline Bunting Sally Cook Sarah-Jane Leonard Kath Hounsell Short Bowls Club Church Wice Chair Chair Treasurer Youth Club Secretary 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at thè date the re Dlrector Mme rtwa8a roved NIA Name of trustees holding title to property belonging to the Chanty Tru¥tre n•me D•ts• act•d If nol forT+vhol• NIA
Funds held as custodian trustee8 on behalf of others Description of the assets nla held in this ¢apacrty Name and objects of the charrty on whose behalf the assets are held and how this falls within the Custodian charity's objects nla tails of arrangements for custody and regation of such assets m the charty's own nla Ad au!N laam Nam and addre8us of advlsers Ioptlonal Infomiatlon) ol Name Addres$ Ty adv NIA 14213 ¥aaM Na e of chlof exe¢utive or names of senlor staff members Ioptional infomiatlon mptions from disclosure J 4aèM Re son for non4isclosure of ke onnel details Jnoa 4aaM Ot ero tional information OMI ¥aèM auo ¥aaM Iiew3 I PaJJaJaJd ON iai JaqwnN IN aweN
Declarations The tru$teu dKlare thal they havo approved the trustees, report abovo. Signed ¢)n behalf of the charlty'$ trustees Sl9naturels) Full namels Posltlon {•g SKr•tary, Chalr, et¢) SALLY COOK K"d 7H 14oL..4S>trLL CHAIR Dato 20111123
| UNRESTRICTED | UNRESTRICTED | ||
|---|---|---|---|
| FUNDS | FUNDS | ||
| 2024 | 2023 | ||
| € | € | ||
| RECEIPTS | |||
| HallHiring | 21678 | 22224 | |
| FundRaising | 7993 | 670L | |
| BanklnterestReceived | 164 | 128 | |
| Dividends&lnterest | DistributionsReceived | ||
| On lnvestments | 57 | 317 | |
| GrantforPurchaseofCommercial Dishwasher | 1232 | ||
| Donations | 1342 | 1050 | |
| CommunityFundGrants | 1000 | 1741, | |
| Sale ProceedsCOIFCharitieslnvestmentFund | |||
| 569.19 lncome Units | 12643 | ||
| TOTATRECEIPTS | 33466 | 44804 | |
| PAYMENTS | |||
| WaterRates | 440 | 382 | |
| lnsurance | 1628 | 668 | |
| Lighting&Heating | 6495 | 2629 | |
| Telephone | 728 | 633 | |
| LettingsSecretary Services | 3575 | 3450 | |
| Cleaning&Refuse | 9563 | 91L7 | |
| Repairs&Renewals | 3866 | 34539 | |
| Printing, Stationery& | postage | 132 | t2L |
| Bank Charges | L40 | 135 | |
| AccountancyCharges | 990 | 9s0 | |
| Subscriptions&Licences | 642 | L649 | |
| SundryExpenses | 686 | 733 | |
| 2888s | 5s006 | ||
| Capital Expenditure- | Fixtures, Fittings&Equipment | 1555 | 1685 |
| TOTAL PAYMENTS | 3p440 | 56691 | |
| NETSURPLUS/(DEFICIT) | 3026 | (11887) | |
| 13578 | 25465 | ||
| CTOSINGBATANCESAT BANK&CASHIN HAND | 166@1 | 1:t578 |
| UNRESTRICTED | UNRESTRICTED | |
|---|---|---|
| FUNDS | FUNDS | |
| 2024 | 2023 | |
| g | € | |
| CASH FUNDS | ||
| BankAccounts | 16281, | 13248 |
| CashlnHand | 323 | 330 |
| re@4 | 13s18 | |
| INVESTMENTS | ||
| NOTE | 18963 | u511 |
| FIXED ASSETS | ||
| Land&Buildings-Hall&lmprovements at cost | 90857 | 90857 |
| Fixtures, Fittings&Equipment atcost | 261L4 | 25159 |
| LAila | fL6o:16 |
| INVESTMENTS | MARKET VALUE | MARKET VALUE |
|---|---|---|
| AT | AT | |
| 30September2024 | 30September2023 | |
| € | g | |
| BlackRockCharitiesUKBondFund | ||
| 374.543 AccumulationUnits | 17579 | L6L82 |
| BlackRockCharitiesUKBondFund | ||
| 948.980lncomeUnits | 1384 | 1329 |
| 18963 | u5TL |