CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From
111012023 3010912024
Charity name: Capel-le-Ferne Vlllage Hall
Charity registration number: 281786
Objectives and Activities
SORP r8ferenc
P#ra1.17
Summary of the purposes of
the charity as set out in its
governing document
The village hall is held in trust for the
use of the inhabitants of Capel-le-Feme
for meetings, lectures, classes and for
other fomis of recreation and leisure
time occupation with the objective of
improving the conditions of life for the
said inhabitants.
Summary ofthe main
aGtivrties in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 ar¥J
1.19th
The hall provides a ￿ntral point for the
activities of the village providing a home
for many local organisations such as
the Parish Council, Women's Institute,
Badminton, Kent Active Retirement
Fellowship, Bridge, Youth Club, Short
Mat Bowls club, Pilates, Capel Cares,
Tai Chi and Car Club. Dance and
fftness clubs also hold weekly meetings.
The hall offers preferential rates for
residents and is available for private
parties. The Farmerfs Market has run all
year and now has a range of stalls
including meat, bread, cakes, eggs,
cheese, jams. honey and various craft
stalls. The café at the Fanners Market
continues to provide a place where the
communty can meet for coffee and a
chat. The Parish council has regular
surgery at the Fa￿erS Market.
Community lunches have been
intrOdU￿d this year and have proved
very successful. The honesty books
and puzzles continue to be popular in
both supply and demand. The Garage
Safari proved very popular again this
year with increased tumout with the
kitchen café doing better than last year
which was ttself an improvement on
revious
ears. Two boot fairs with

Other
Financial Review
Review of the charty's
financial posttion at th8 end
of the period
Para 1.21
The charity remains in a strong position
despite heavy investment in the fabric of
the hall.
Statement explaining the
policy for hokling reserves
staling why they are held
Parn 1.22
No fomial policy - reserves above
£3000 are transferred to a higher
Inte￿St account. Any monies in this
account are used for expansion andlor
investment in the fabric of the hall. The
Committee have agreed to maintain at
least £5000 in hand as a reserve.
£16604
lus Investrnents £18963
nla
Amount of reserves held
P8ra 1.22
Reason8 for holding zero
reserves
Detsils of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing 88 a going
concem
Pora 1.22
Para 1.24
P8ra 1.23
nla
Addltlonal Infomiation (optlonal)
You ma ¢hoose to in¢lude further statsments bvher8 relevant about..
These include
Hiring of hall
Garage Safari
Boot fairs
Honesty booklpuzzle sales
Famers Market
Grants from local authorities
The charty's principal
sources of funds (including
any fundraising)
Para 147
Investrnent policy and
objectives including any
social investment policy
adopted
Para 1.46
Our principal risk is that of personnel. Over
recent years the number of trustees has
fallen from 14 to 7. The number of
volunteers we can ¢all on for events etc
has also fallen which means that the
tNstee$ end up runnin9 nearly all of the
events themselves.
A description of the principal
tisks facing the charty
P•rt146
Other

over 20 stalls at each event were
organised raising funds for the hall and
was well su
orted b the
ublic.
The charity trustees have complied with
their duty to have due regard to the
guidance on public benefit published by
the Commission in exercising their
powers or duties.
Statement Confi￿nIng
whether the trustees have
had regard to the guidance
issued by the Charrty
Commission on public
benefit
Para 1.18
Additlonal Inforniatlon loptional)
You ma
choose to include further statements Whe￿ ￿levaTht about:
SORP rèfvfen
nla
Para 1.38
Policy on grant makn'ng
P8ra 1.38
Policy on social investment
inGluding program related
investment
The hall would not be able to function
as it does without ts band of
volunteers. Our Trustees and
volunteers who get out and put away
tables for events, help out at boot fairs,
community lunches and the Garage
Safari, run kitchens, make cakes, put
up Christmas decorations, tske them
down, perform routine maintenance, bid
for funding, organise marketing. plan
events, attend meetings about and on
behalf of the hall and generally the 101
things that ensure the functioning of a
successful commun.
hall
Parn 1.38
Contribution made by
volunteers
Other
Achievements and Performance
SORP r8far8nc•

Summary ofthe main
achievem8nt$ of the charity,
identifying the difference the
charity's work has made to
the circumstan￿8 of its
beneficiaries arKI any wider
benefits to society as a
whole.
Main achievements this year include
the continued provision of community
lunches by the hall and improvements
to overall runnng of the hall. The
lunches have been provided free of
charge for members of the Capel
community and were funded by
Su￿ssful bids from the local
authorities. Each lunch has b&n
attended by over 45 people who seem
enjoy coming together to chat over a
meal. Meals are prepared, cooked arKI
served by the hall trustees with much
appreciated help from the Community
Warden.
A lot of 'housekeeping' has taken place
this year. Storerooms have been
cleared, cupboards sorted, documents
and record keeping streamlined and
This year has been one of consolidation
after last year's major spend on the
hall's infrastructure. We would like to
extend our thanks to both the Parish
Council and the Royal Oak who have
been very supportive of the hall
throughout the year in different ways.
The Famers Market continues to thrive
attractFng stslls from the local area and
through the year raising over £5000 in
much needed funds which g￿$
towards the running of the hall.
PaF¥ 1.20
Additional Inforniation (Qplional)
You ma
choose to include further statements where relevarrt about".
la
Achievements against
objectivas set
Pg¥a l.
nla
Perfornian¢e of fundraising
activities against obj'ectives
set
P8fA 1.41
nla
Investment perforniance
sgainst objoctives
Para 1.41

Structure, Governance and Management
Description of chanty's
trusts:
Type of governing document
Parn 1.25
G0Veman￿ document
How is the charity
constituted?
ParA 1.25
Tnjstee selection meth¢xIs
induding details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees
Para t.25
Up to 6 trusleÈs c4n be elected while
number of organisations regularly using the
hall have the right under our govemance
document to appoint a trustee. The
govemance document allows for new
organisation5 to be appointed proposed by
the Commtttee where the existing
organisations fail to continue.
Addltlonal Information {optlonal)
You ma
choose to in¢lud8 further statements where relevant about:
New trustees are given a copy of the
govemance document together with
rights of trustee document when they first
become a trustee. They are required to
sign a trustee declaration after being
appointed.
Policies and procedures
adopted for the induction
and training of trustees.
Para 1.51
The village hall is run on behalf of Ihe
village by its trustees. We work with other
organisations in the village such as the
Parish Council, the Wl and the Church in
preparing events suth as the Coronation
party. This year has been one of
consolidation after last yearfs major
spend on the hall's infrastructure. We
would like to extend our thanks to both
the Parish Council 8nd the Royal Oak
who have been very supportive of the
hall throughout the year in different
ways.
The charity's organisational
structure and any wider
network with which the
Charity works.
Parn 1.51
The Trustees have met 11 times during
the year and kept in touch at other
tirnes via email and phone. Speakers
are welcome at the meetings but have
no voting righls. The lettings secretary
is also in regular attendance. Urgent
decisions have been made via email
and then ratrfied at Committee
meetings. Confidential matters are
discussed by Trustees only. All
expenditure must be approved by
Trustees; specific responsibilities are
del
ated as follovL8'.

Fire Safety- Fred Leaning
Maintenance -All trustees
Garage Safari - Sally Cook
Famers, Market- Roy Mann, Barry
Mansfield, Sally Cook
Books- Roy Mann
Promotion - All
Relationship with any
related parties
Paro 1_51
Other
Reference and Administrative details
name
Other name the cha
uses
istered chari
number
Chanty's principal address
I le Feme Villa
e Hall Mana
ement Committee
Village Hall
Lancaster Avenue
Capel-le-Ferne
Folkestone CT18 7LX

Nam￿ of tho charity twsto08 who manage the chaflty
TnNto• nam•
Offi￿ Ilfanyl
D¥te• •ct•d If not forwho
Nam• of w¥on lor body) •r¥thl•d
nt tru•tsè
If •
Roy Mann
Barry Mansfield
Jerry Watson
Caroline Bunting
Sally Cook
Sarah-Jane
Leonard
Kath Hounsell
Short Bowls Club
Church
Wice Chair
Chair
Treasurer
Youth Club
Secretary
10
12
13
14
15
16
17
18
19
20
orate trustees - names of the directors at thè date the re
Dlrector Mme
rtwa8a
roved
NIA
Name of trustees holding title to property belonging to the Chanty
Tru¥tre n•me
D•ts• act•d If nol forT+vhol•
NIA

Funds held as custodian trustee8 on behalf of others
Description of the assets
nla
held in this ¢apacrty
Name and objects of the
charrty on whose behalf the
assets are held and how this
falls within the Custodian
charity's objects
nla
tails of arrangements for
custody and
regation of such assets
m the charty's own
nla
Ad
au!N laam
Nam
and addre8us of advlsers Ioptlonal Infomiatlon)
ol
Name
Addres$
Ty
adv
NIA
14213 ¥aaM
Na
e of chlof exe¢utive or names of senlor staff members Ioptional infomiatlon
mptions from disclosure
J 4aèM
Re
son for non4isclosure of ke
onnel details
Jnoa 4aaM
Ot
ero
tional information
OMI ¥aèM
auo ¥aaM
Iiew3
I PaJJaJaJd
ON iai
JaqwnN IN
aweN

Declarations
The tru$teu dKlare thal they havo approved the trustees, report abovo.
Signed ¢)n behalf of the charlty'$ trustees
Sl9naturels)
Full namels
Posltlon {•g SKr•tary,
Chalr, et¢)
SALLY COOK
K"d 7H 14oL..4S>trLL
CHAIR
Dato
20111123

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|||UNRESTRICTED|UNRESTRICTED|
|---|---|---|---|
|||FUNDS|FUNDS|
|||2024|2023|
|||€|€|
|RECEIPTS||||
|HallHiring||21678|22224|
|FundRaising||7993|670L|
|BanklnterestReceived||164|128|
|Dividends&lnterest|DistributionsReceived|||
||On lnvestments|57|317|
|GrantforPurchaseofCommercial Dishwasher||1232||
|Donations||1342|1050|
|CommunityFundGrants||1000|1741,|
|Sale ProceedsCOIFCharitieslnvestmentFund||||
||569.19 lncome Units||12643|
|TOTATRECEIPTS||33466|44804|
|PAYMENTS||||
|WaterRates||440|382|
|lnsurance||1628|668|
|Lighting&Heating||6495|2629|
|Telephone||728|633|
|LettingsSecretary Services||3575|3450|
|Cleaning&Refuse||9563|91L7|
|Repairs&Renewals||3866|34539|
|Printing, Stationery&|postage|132|t2L|
|Bank Charges||L40|135|
|AccountancyCharges||990|9s0|
|Subscriptions&Licences||642|L649|
|SundryExpenses||686|733|
|||2888s|5s006|
|Capital Expenditure-|Fixtures, Fittings&Equipment|1555|1685|
|TOTAL PAYMENTS||3p440|56691|
|NETSURPLUS/(DEFICIT)||3026|(11887)|
|||13578|25465|
|CTOSINGBATANCESAT BANK&CASHIN HAND||166@1|1:t578|





## 

## 

## 

||UNRESTRICTED|UNRESTRICTED|
|---|---|---|
||FUNDS|FUNDS|
||2024|2023|
||g|€|
|CASH FUNDS|||
|BankAccounts|16281,|13248|
|CashlnHand|323|330|
||re@4|13s18|
|INVESTMENTS|||
|NOTE|18963|u511|
|FIXED ASSETS|||
|Land&Buildings-Hall&lmprovements at cost|90857|90857|
|Fixtures, Fittings&Equipment atcost|261L4|25159|
||LAila|fL6o:16|



## 

|INVESTMENTS|MARKET VALUE|MARKET VALUE|
|---|---|---|
||AT|AT|
||30September2024|30September2023|
||€|g|
|BlackRockCharitiesUKBondFund|||
|374.543 AccumulationUnits|17579|L6L82|
|BlackRockCharitiesUKBondFund|||
|948.980lncomeUnits|1384|1329|
||18963|u5TL|