CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION
Trustees’ Annual Report and Financial Statements
For the year ending 31 July 2024
CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION
Trustees’ Annual Report and Financial Statements
For the year ending 31 July 2024
Administrative information
Registered public address: Chevening Primary School Chevening Road Chipstead Sevenoaks Kent TN13 2SA
Charity registration number: 281701
Trustees: Laura McTurk - Chair Emma Parmley – Secretary (retired July 2024) Lucy Fyfe – Secretary (appointed November 2024) Hannah Bodek - Treasurer Bankers: Natwest, 67 High Street, Sevenoaks, Kent
Charity structure
The charity is a registered charity that is managed by the Trustees with support from Committee members. Its governing document is its Constitution that was adopted in February 1976 and revised in October 2022. In 2021 it was agreed that the charity would be known as the Parent Teacher and Friends Association (“PTFA”)
Parents are asked if they wish to put themselves forward as a Trustee, being mindful of the skills and experience required for each of the key roles of Chair, Treasurer and Secretary. Volunteer Trustees are formally proposed and appointed at Committee meetings that are open to all parents and teachers. Trustees are appointed for a term of two years, renewable twice, with a maximum period of service of six years.
Charitable objectives
The Charity raises funds to advance the education of the pupils of the school through the provision and assistance in the provision of facilities for education that are not normally provided by the local education authority.
Main activities and achievements
Throughout the year, the usual large range of fundraising activities took place including cake sales, mad hair days, a swimathon, a spring ball with auction and a book fair to name just a few! A quiz made a welcome return to the fundraising efforts this year, with a fun evening had by all who attended. Santa made a welcome return to the Christmas Fair, alongside a magical grotto experience.
We have worked closely with the school to make the best use of the funds available to meet our charitable objectives and plan ahead for the future. During the year the PTFA have organised or
funded a wide range of activities. The funding to the school was significantly higher than recent years, with total funding of £38,000 provided (£16,000 in 2022/23). This was a result of the purchase of a new minibus for the school, with contributions from the PTFA of £30,000. As in previous years, we ran an Easter fun day and funded a Christmas pantomime experience for the whole school. During the year, the school worked hard to create an incredible production of Joseph and the Technicoloured Dreamcoat. Various fundraising activities took place to support this, with activities through the PTFA raising £599. We also paid towards the ongoing provision of the swimming pool on our school site.
Public benefit
Trustees have considered the guidance issued by the Charity Commission on public benefit when setting their objectives and are satisfied with the achievement of these objectives.
Financial review
Fundraising activities generated income of £26,000 in the year ending 31 July 2024 (£38,000 in 2023). Total expenditure for the year was £45,000 (£30,000 in 2023), giving a deficit of £19,000 (£8,000 in 2023). The decrease in income was a result of the summer fair being postponed until September, together with the associated corporate matched giving.
The year closed with reserves of £14,000 (£32,000 in 2023). All of the reserves held are unrestricted.
Reserves policy
The Trustees aim to hold reserves that are sufficient to cover any working capital of fundraising events and to provide funding at short notice for any unexpected needs that might arise at the school. As such, reserves in the range of £5,000 to £10,000 are considered appropriate. The Trustees may also designate reserves for a specific purpose that the school has requested support for that may take a number of years to plan and fundraise for.
The reserves are currently a little higher than this amount. The Trustees will work closely to the school to ensure funds are appropriate used.
Trustees’ Annual report approved by the PTFA Committee at the meeting of 6th November 2024 and signed on their behalf by:
Laura McTurk
Chair
Hannah Bodek Treasurer
Independent Examiners Report
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Report of the Independent examiner
I have examined the books of account and associated records of Chevening Church of England Primary School Parent Teacher Association for the year ended 31 July 2024.
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the 2011 Act; or
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to prepare financial statements which accord with these accounting records have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
7[th] November 2024
Cathy Thewlis
CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
Statement of Financial Activities For the year ended 31 July 2024
| Fundraising: Notes Family fun day 2 Colour run 2 Water bottle sales Disco Book week activities Uniform sales Individual donations and gift aid Corporate matched giving Shopping related donations Cake and lolly sales Swimming hats 3 Swimathon 3 Easter fun day Raffles Christmas cards Christmas events/fundraising 2 Spring Ball 2 Movie night Quiz night Other small fundraisers Total Fundraising Other Income Bank interest 4 Total income Expenditure Raising funds Charitable expenditure Education week Easter event Minibus Swimming pool contribution 3 Jospeh production Virtual panto/theatre event Books Power of Reading course ELSA resources New parents welcome event General running costs Total expenditure (Deficit)/Surplus for the year Funds brought forward Funds carried forward |
£ £ - - 5 996 374 363 250 2,344 10 1,239 9 3,404 113 1,689 788 5,433 6,923 1,015 748 76 25,779 316 316 26,095 6,600 240 30,000 5,825 599 400 133 118 338 44,253 (18,158) 32,214 14,055 2024 |
£ £ 3,000 4,469 26 762 438 389 791 5,985 89 1,147 12 3,869 117 721 754 6,777 7,005 768 233 37,352 163 163 37,515 13,543 615 281 8,647 385 3,990 1,450 150 152 725 29,938 7,577 24,637 32,214 2023 |
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The notes to these accounts on the following pages form part of the financial statements.
CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL
PARENT TEACHER ASSOCIATION
Balance Sheet as at 31 July 2024
| Notes ASSETS Cash: Current account balance Reserve account Cash in hand Total cash Debtors & prepayments: Accrued income Prepayments Total debtors & prepayments TOTAL ASSETS LIABILITIES Creditors & accruals: Accruals Total creditors & accruals NET ASSETS FUNDS Undistributed surplus brought forward Net (deficit)/surplus for the year Total funds |
2024 £ 200 13,249 35 13,484 337 234 571 14,055 - - 14,055 32,214 (18,158) 14,055 |
2023 £ 200 25,592 35 25,827 6,152 234 6,386 32,214 - - 32,214 24,637 7,577 32,214 |
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The notes to these accounts on the following pages form part of the financial statements.
These accounts were approved on 6th November 2024 and signed by:
Hannah Bodek Treasurer
CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
Notes to the Accounts For the year ended 31 July 2024
1 Accounting Basis
The accounts are prepared on an accruals basis under the historic cost convention.
All income is recognised once the charity has entitlement to the income; it is probable that the income will be received; and the amount of income receivable can be measured reliably.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
2 Key fundraising events
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2024 2023
£ £
Gross Expenses Net Gross Expenses Net
Family fun day - - - 3,000 1,165 1,835
Ball with auction 6,923 3,628 3,295 7,005 4,058 2,947
Colour run - - - 4,469 1,939 2,530
Swimathon 3,404 - 3,404 3,869 - 3,869
Christmas fair 5,433 1,027 4,406 6,777 4,234 2,543
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3 Swimming - restricted income and expenditure
| Swimming hats Swimathon Total income Total contributions Surplus/(deficit) on swimming restricted funds Contribution to pool loan and running costs |
2024 £ 9 3,404 3,413 5,825 5,825 (2,412) |
2023 £ 12 3,869 3,881 8,647 8,647 (4,766) |
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4 Bank Interest
| Deposit accounts | 2024 £ 316 |
2023 £ 163 |
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