**CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION**
**Trustees’ Annual Report and Financial Statements**
**For the year ending 31 July 2024**
## **CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION**
## **Trustees’ Annual Report and Financial Statements**
## **For the year ending 31 July 2024**
## **Administrative information**
**Registered public address:** Chevening Primary School Chevening Road Chipstead Sevenoaks Kent TN13 2SA
## **Charity registration number:** 281701
**Trustees:** Laura McTurk - Chair Emma Parmley – Secretary (retired July 2024) Lucy Fyfe – Secretary (appointed November 2024) Hannah Bodek - Treasurer **Bankers:** Natwest, 67 High Street, Sevenoaks, Kent
## **Charity structure**
The charity is a registered charity that is managed by the Trustees with support from Committee members. Its governing document is its Constitution that was adopted in February 1976 and revised in October 2022. In 2021 it was agreed that the charity would be known as the Parent Teacher and Friends Association (“PTFA”)
Parents are asked if they wish to put themselves forward as a Trustee, being mindful of the skills and experience required for each of the key roles of Chair, Treasurer and Secretary. Volunteer Trustees are formally proposed and appointed at Committee meetings that are open to all parents and teachers. Trustees are appointed for a term of two years, renewable twice, with a maximum period of service of six years.
## **Charitable objectives**
The Charity raises funds to advance the education of the pupils of the school through the provision and assistance in the provision of facilities for education that are not normally provided by the local education authority.
## **Main activities and achievements**
Throughout the year, the usual large range of fundraising activities took place including cake sales, mad hair days, a swimathon, a spring ball with auction and a book fair to name just a few! A quiz made a welcome return to the fundraising efforts this year, with a fun evening had by all who attended. Santa made a welcome return to the Christmas Fair, alongside a magical grotto experience.
We have worked closely with the school to make the best use of the funds available to meet our charitable objectives and plan ahead for the future. During the year the PTFA have organised or
funded a wide range of activities. The funding to the school was significantly higher than recent years, with total funding of £38,000 provided (£16,000 in 2022/23). This was a result of the purchase of a new minibus for the school, with contributions from the PTFA of £30,000. As in previous years, we ran an Easter fun day and funded a Christmas pantomime experience for the whole school. During the year, the school worked hard to create an incredible production of Joseph and the Technicoloured Dreamcoat. Various fundraising activities took place to support this, with activities through the PTFA raising £599. We also paid towards the ongoing provision of the swimming pool on our school site.
## **Public benefit**
Trustees have considered the guidance issued by the Charity Commission on public benefit when setting their objectives and are satisfied with the achievement of these objectives.
## **Financial review**
Fundraising activities generated income of £26,000 in the year ending 31 July 2024 (£38,000 in 2023). Total expenditure for the year was £45,000 (£30,000 in 2023), giving a deficit of £19,000 (£8,000 in 2023). The decrease in income was a result of the summer fair being postponed until September, together with the associated corporate matched giving.
The year closed with reserves of £14,000 (£32,000 in 2023). All of the reserves held are unrestricted.
## **Reserves policy**
The Trustees aim to hold reserves that are sufficient to cover any working capital of fundraising events and to provide funding at short notice for any unexpected needs that might arise at the school. As such, reserves in the range of £5,000 to £10,000 are considered appropriate. The Trustees may also designate reserves for a specific purpose that the school has requested support for that may take a number of years to plan and fundraise for.
The reserves are currently a little higher than this amount. The Trustees will work closely to the school to ensure funds are appropriate used.
Trustees’ Annual report approved by the PTFA Committee at the meeting of 6th November 2024 and signed on their behalf by:
Laura McTurk
Chair
Hannah Bodek Treasurer
## **Independent Examiners Report**
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Report of the Independent examiner**
I have examined the books of account and associated records of Chevening Church of England Primary School Parent Teacher Association for the year ended 31 July 2024.
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; or
- to prepare financial statements which accord with these accounting records have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
7[th] November 2024
Cathy Thewlis
## **CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION**
## **Statement of Financial Activities For the year ended 31 July 2024**
|**Fundraising:**
**Notes**
Family fun day
2
Colour run
2
Water bottle sales
Disco
Book week activities
Uniform sales
Individual donations and gift aid
Corporate matched giving
Shopping related donations
Cake and lolly sales
Swimming hats
3
Swimathon
3
Easter fun day
Raffles
Christmas cards
Christmas events/fundraising
2
Spring Ball
2
Movie night
Quiz night
Other small fundraisers
**Total Fundraising**
**Other Income**
Bank interest
4
**Total income**
**Expenditure**
Raising funds
Charitable expenditure
Education week
Easter event
Minibus
Swimming pool contribution
3
Jospeh production
Virtual panto/theatre event
Books
Power of Reading course
ELSA resources
New parents welcome event
General running costs
**Total expenditure**
**(Deficit)/Surplus for the year**
**Funds brought forward**
**Funds carried forward**|**£**
**£**
-
-
5
996
374
363
250
2,344
10
1,239
9
3,404
113
1,689
788
5,433
6,923
1,015
748
76
**25,779**
316
**316**
**26,095**
6,600
240
30,000
5,825
599
400
133
118
338
**44,253**
**(18,158)**
**32,214**
**14,055**
**2024**|**£**
**£**
3,000
4,469
26
762
438
389
791
5,985
89
1,147
12
3,869
117
721
754
6,777
7,005
768
233
**37,352**
163
**163**
**37,515**
13,543
615
281
8,647
385
3,990
1,450
150
152
725
**29,938**
**7,577**
**24,637**
**32,214**
**2023**|
|---|---|---|
The notes to these accounts on the following pages form part of the financial statements.
## **CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL**
## **PARENT TEACHER ASSOCIATION**
## **Balance Sheet as at 31 July 2024**
|**Notes**
**ASSETS**
**Cash:**
Current account balance
Reserve account
Cash in hand
**Total cash**
**Debtors & prepayments:**
Accrued income
Prepayments
**Total debtors & prepayments**
**TOTAL ASSETS**
**LIABILITIES**
**Creditors & accruals:**
Accruals
**Total creditors & accruals**
**NET ASSETS**
**FUNDS**
Undistributed surplus brought forward
Net (deficit)/surplus for the year
**Total funds**|**2024**
**£**
200
13,249
35
**13,484**
337
234
**571**
**14,055**
-
**-**
**14,055**
32,214
(18,158)
**14,055**|**2023**
**£**
200
25,592
35
**25,827**
6,152
234
**6,386**
**32,214**
-
**-**
**32,214**
24,637
7,577
**32,214**|
|---|---|---|
The notes to these accounts on the following pages form part of the financial statements.
## **These accounts were approved on 6th November 2024 and signed by:**
Hannah Bodek **Treasurer**
## **CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION**
## **Notes to the Accounts For the year ended 31 July 2024**
## **1 Accounting Basis**
The accounts are prepared on an accruals basis under the historic cost convention.
All income is recognised once the charity has entitlement to the income; it is probable that the income will be received; and the amount of income receivable can be measured reliably.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
## **2 Key fundraising events**
**----- Start of picture text -----**
2024 2023
£ £
Gross Expenses Net Gross Expenses Net
Family fun day - - - 3,000 1,165 1,835
Ball with auction 6,923 3,628 3,295 7,005 4,058 2,947
Colour run - - - 4,469 1,939 2,530
Swimathon 3,404 - 3,404 3,869 - 3,869
Christmas fair 5,433 1,027 4,406 6,777 4,234 2,543
**----- End of picture text -----**
## **3 Swimming - restricted income and expenditure**
|Swimming hats
Swimathon
**Total income**
**Total contributions**
**Surplus/(deficit) on swimming restricted funds**
Contribution to pool loan and running costs|**2024**
**£**
9
3,404
**3,413**
5,825
**5,825**
**(2,412)**|**2023**
**£**
12
3,869
**3,881**
8,647
**8,647**
**(4,766)**|
|---|---|---|
## **4 Bank Interest**
|Deposit accounts|**2024**
**£**
316|**2023**
**£**
163|
|---|---|---|