SPRINGFIELD PARISH COUNCIL
COUNCIL MEMBERSHIP
CHAIRMAN Cllr Ms Susan Sullivan
VICE CHAIRMAN Cllr Mrs Christine Garrett
Cllr Ms S. Byrne-Lagrue Cllr A. Chong Cllr N. Gulliver Cllr R. Lee Cllr Mrs R. Moore Cllr Mrs Y. Spence Cllr Ms S. Sullivan Cllr G. Brazendale Cllr R. Carson Cllr I. Fuller Cllr Mrs C Garrett Cllr Mrs M. Girling Cllr D. Havell Cllr B. Jeapes Cllr A. Potts
Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North
Revised 14[th] September 2021
NS lilli (n
HEELIS&LODGE Local Council Services . Internal Audit ndent Ex ri12022 to Registhd Charity No: 281535 Income: £50,819.60 Expenditure: £78,715.78 Reserves: £10,603.13 Income audit trails were examined. All were found to be in order. A clear referencing system is in place and detailed breakdown of Income is recorded. Good records are kept and expenditure is supported by apwopriate paperwork. The 2022 Annual Return was received by the tharity Commission on 281912022. All trustees are members of Springfield Parish Council. The bank reconciliation dated 31 March 2023 reconciled with the bank statement. At 31 March 2023 the current account held £5,450.41 (confirmed) and the savings account £5,152.72 (confirmed at 311312023). No petty cash is hdd. Online banking is now in place. The Charity have invested in essential lling repairs which accounts for the drop in reserves at the year end compared to the 2021-2022 financial year end. Income and expenditure are tracked throughouti providing a clear audit trail. The Finan and Marketing OffIr keeps good records. Fees were reviewed on 291312023 (Ref: 10) and a 6¥0 increase agreed. Hire agreements are in pla and awropriate safeguards are in place to hirers have adequate insurance and qualifications to undertake safe and proper use of the activity to tske pla. Terms of Referen for hirers were reviewed and confirmed on 711212022 (Ref: 7). The Charity has insurance cover, which was reviewed at a meeting held on 291312023 (Ref: 12), and procedures in pla for Health & Safety, emergency evacuatlon and annual fire equipment Inspections. PAT testing, Environmental Hygiene Cerknfication, Water Hygiene Risk SesSMent and COSHH Risk Assessments have all been completed. The Charity undertakes a monthly Risk Assessment the Village Hall and a Project ènd maintenan plan is in place. A Fire Risk Assessment has been undertaken and the 5-year electrical testing has been confirmed. Salaries we reviewed at a meeting held on 251112023 {Kef: 9) and 181512022 (Ref,. 7). Fidelity cover is adequate at £50,000. There were no matters which give cause to believe that in, any material respett, the Trustees have not met the requirements of the Charity Act 1993. Heather Heelis 18 July 2023 HEELIS&LODGE Contsrt details ' l Hembling Terra, Nlll Lane, Campsea he, Suffolk, IP13 OPP Tel.. 07T32 681125 Emall: heather@hlIs.eU Heather Heelis Dip HE Local Policy FILCM Lynne Lodge Dip HE Local Policy
(HELMERS VILLAGE HALL Income and Exper¥dlture keport 1stApril 2022- 315t March 2023 1st Apill 2021 31 March 2022 asat asat 31-Mar.22 31-Mar-23 '.Book¢ngs ',Childs-Aerotilc5 -,Bulgari?n Primary School '"Cii Bowls t>odgebail (left jltne 221.,--. ..Ralntiow Guides Rainiiow Pre-scho( £783.90.. E736.00', E3.229.30', £445.501,.,..-.............................- £1,709.801 £2,541:25j...- E479.40:. £283.50:. £20,244.75,, £2,394.00,, £612.60,, E657.20' £781.50,, 21,894.75,, £1,485.55j £603.80 £887.40, £489.90,, £1,283.10,, £479.60,, £7.566.80', ElS0.00:" 15trelch- Carolyn Pink Tai Chl- Mr Chn The Imaker Workout15taried P4ov 221 Weston's Dance School IZumba- Choppell OcLJsional 8ooklngs jPartlP5/MeetlnEs etcl SPC Summei Playscheme £1.332.50', £574.40,, £3,784.27:. 'Total 8Dokifigs £40,509.6fj £35,209.17 .'Otlier Income Youth Club-insur?ncelw£ter rates contributiors Refund Moving Money from SavinK5 Account for cÈilin$.................................. -'Othor Mtscellaneous Income IGrant51 £227.00,. ElO,QOU.UO", EIO,667.00', £10,894.00 £46,103.17 Total Ivwme 2022-2023 £50019.60 2021-2022 IÉXPÈNDITURE E16,159.80', £2.771.35', £1.642.28:" E301.40'. £711.00.. £4.394.03', £933:29.j....-- £i,22i.431 £40,549.49 £148.79,, £552.52,. £14.5%.81', £2,695.68:. f.ItJ.)7.63=" £372.15.. £201.25,, E3,792.{1 £620.101 Inland Fkvenue lTrsuran ',Telephone ,'IAl3teijSewerage ,5tione[Y & Ftsrniture '.Cltaning Materials Rep3ir5 & Maintenance ',Llten¢es & Subsciiplions '.Refu5e Collecllon '.B4nk Charges & Int £1,152.81,, £4,708.38:. E631.39', £548.121 £71,566.28 £30,916.60 MSscellaneou5 -'AditOr FeE ..SPC Admin Fee ,'Hallbooking refund5 Iother Mi5C f 165.001............ E5,750.00:. £165.00: £5,500.001 £415.40:. £1,234.50,, £7,149.50:. £76,715.78 £6.080.40 £36,997.00 Total Expenditure Exre5s Income over Expenditure -£27.896.18 9201.57 Opepin8 Balance 1st Aprll- Icurrent Alcl £33,346.59 24222.5 Net 5urplusl Deflclt ICyrrentAlcl £5A50.41 I33469 ',Balantt Sheel a5 at 31st March 2023 a5 at 31st Marth 2022
..Currer¢f A55ets- Cufrent Alc ',Operting Balance 1st April 2022 ExcEs5 of Income ovei Expenditure C105inÉ Balance a5 at 3l5t kfjarch 2023 £33,346.59:" -£27,896.18:. £5,4SO.41', É24,222.5Q"' È9,201.57:. £33,424.07i" INetAssels (Current Account) £5.450.41 ..Bank Accounts IClosln8 Balarhcesj Current Alc-: 5aving5 Alc £5,450.41,, É5,152.72', .'Bank fiecondllation ICurrentA/cl ,,1st April 2022- 315t March 2023 IstAprll 2021-31st March 2022 Iopenlng Balènce- 1st April ?.022 "'Exces5 uf Incorne over Expenditure £33.346.59', -£27,896.18,, £24,?22.50'" £9.20I.57, £5.450.4i'. E33.424.07'. 'Iran51er to Ving5 aicoufjt Icheque5 Still t¢ lie presented £340.59:" ',Ooslng Balance- 31st March 2023 £5,450.41 2022 £33,424.07