## **SPRINGFIELD PARISH COUNCIL** 

## **COUNCIL MEMBERSHIP** 

**CHAIRMAN Cllr Ms Susan Sullivan** 

## **VICE CHAIRMAN Cllr Mrs Christine Garrett** 

Cllr Ms S. Byrne-Lagrue Cllr A. Chong Cllr N. Gulliver Cllr R. Lee Cllr Mrs R. Moore Cllr Mrs Y. Spence Cllr Ms S. Sullivan Cllr G. Brazendale Cllr R. Carson Cllr I. Fuller Cllr Mrs C Garrett Cllr Mrs M. Girling Cllr D. Havell Cllr B. Jeapes Cllr A. Potts 

Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Chelmer Village & Beaulieu Park Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North Springfield North 

Revised 14[th] September 2021 



NS
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HEELIS&LODGE
Local Council Services . Internal Audit
ndent Ex
ri12022 to
Registhd Charity No: 281535
Income: £50,819.60
Expenditure: £78,715.78
Reserves: £10,603.13
Income audit trails were examined. All were found to be in order. A clear referencing system is in place
and detailed breakdown of Income is recorded. Good records are kept and expenditure is supported by
apwopriate paperwork.
The 2022 Annual Return was received by the tharity Commission on 281912022. All trustees are members
of Springfield Parish Council.
The bank reconciliation dated 31 March 2023 reconciled with the bank statement. At 31 March 2023 the
current account held £5,450.41 (confirmed) and the savings account £5,152.72 (confirmed at 311312023).
No petty cash is hdd. Online banking is now in place. The Charity have invested in essential ￿lling repairs
which accounts for the drop in reserves at the year end compared to the 2021-2022 financial year end.
Income and expenditure are tracked throughouti providing a clear audit trail. The Finan￿ and Marketing
OffI￿r keeps good records. Fees were reviewed on 291312023 (Ref: 10) and a 6¥0 increase agreed. Hire
agreements are in pla￿ and awropriate safeguards are in place to hirers have adequate insurance and
qualifications to undertake safe and proper use of the activity to tske pla￿. Terms of Referen￿ for hirers
were reviewed and confirmed on 711212022 (Ref: 7).
The Charity has insurance cover, which was reviewed at a meeting held on 291312023 (Ref: 12), and
procedures in pla￿ for Health & Safety, emergency evacuatlon and annual fire equipment Inspections. PAT
testing, Environmental Hygiene Cerknfication, Water Hygiene Risk ￿SesSMent and COSHH Risk
Assessments have all been completed. The Charity undertakes a monthly Risk Assessment the Village
Hall and a Project ènd maintenan￿ plan is in place. A Fire Risk Assessment has been undertaken and the
5-year electrical testing has been confirmed. Salaries w￿e reviewed at a meeting held on 251112023 {Kef:
9) and 181512022 (Ref,. 7). Fidelity cover is adequate at £50,000.
There were no matters which give cause to believe that in, any material respett, the Trustees have not
met the requirements of the Charity Act 1993.
Heather Heelis
18 July 2023
HEELIS&LODGE
Contsrt details ' l Hembling Terra￿, Nlll Lane, Campsea ￿he, Suffolk, IP13 OPP
Tel.. 07T32 681125
Emall: heather@h￿lIs.eU
Heather Heelis Dip HE Local Policy FILCM
Lynne Lodge Dip HE Local Policy

(HELMERS VILLAGE HALL
Income and Exper¥dlture keport
1stApril 2022- 315t March 2023
1st Apill 2021 31 March 2022
asat
asat
31-Mar.22
31-Mar-23
'.Book¢ngs
',Childs-Aerotilc5
-,Bulgari?n Primary School
'"Cii Bowls
t>odgebail (left jltne 221.,--.
..Ralntiow Guides
Rainiiow Pre-scho(
£783.90..
E736.00',
E3.229.30',
£445.501,.,..-.............................-
£1,709.801
£2,541:25j...-
E479.40:.
£283.50:.
£20,244.75,,
£2,394.00,,
£612.60,,
E657.20'
£781.50,,
21,894.75,,
£1,485.55j
£603.80
£887.40,
£489.90,,
£1,283.10,,
£479.60,,
£7.566.80',
ElS0.00:"
15trelch- Carolyn Pink
Tai Chl- Mr Chn
The Imaker Workout15taried P4ov 221
Weston's Dance School
IZumba- Choppell
OcLJsional 8ooklngs jPartlP5/MeetlnEs etcl
SPC Summei Playscheme
£1.332.50',
£574.40,,
£3,784.27:.
'Total 8Dokifigs
£40,509.6fj
£35,209.17
.'Otlier Income
Youth Club-insur?ncelw£ter rates contributiors
Refund
Moving Money from SavinK5 Account for cÈilin$..................................
-'Othor Mtscellaneous Income IGrant51
£227.00,.
ElO,QOU.UO",
EIO,667.00',
£10,894.00
£46,103.17
Total Ivwme 2022-2023
£50019.60
2021-2022
IÉXPÈNDITURE
E16,159.80',
£2.771.35',
£1.642.28:"
E301.40'.
£711.00..
£4.394.03',
£933:29.j....--
£i,22i.431
£40,549.49
£148.79,,
£552.52,.
£14.5%.81',
£2,695.68:.
f.ItJ.)7.63="
£372.15..
£201.25,,
E3,792.{￿1
£620.101
Inland Fkvenue
lTrsuran
',Telephone
,'IAl3teijSewerage
,5￿tione[Y & Ftsrniture
'.Cltaning Materials
Rep3ir5 & Maintenance
',Llten¢es & Subsciiplions
'.Refu5e Collecllon
'.B4nk Charges & Int
£1,152.81,,
£4,708.38:.
E631.39',
£548.121
£71,566.28
£30,916.60
MSscellaneou5
-'A￿ditOr FeE
..SPC Admin Fee
,'Hallbooking refund5
Iother Mi5C
f 165.001............
E5,750.00:.
£165.00:
£5,500.001
£415.40:.
£1,234.50,,
£7,149.50:.
£76,715.78
£6.080.40
£36,997.00
Total Expenditure
Exre5s Income over Expenditure
-£27.896.18
9201.57
Opepin8 Balance 1st Aprll- Icurrent Alcl
£33,346.59
24222.5
Net 5urplusl Deflclt ICyrrentAlcl
£5A50.41
I3346￿9
',Balantt Sheel
a5 at 31st March 2023
a5 at 31st Marth 2022

..Currer¢f A55ets- Cufrent Alc
',Operting Balance 1st April 2022
ExcEs5 of Income ovei Expenditure
C105inÉ Balance a5 at 3l5t kfjarch 2023
£33,346.59:"
-£27,896.18:.
£5,4SO.41',
É24,222.5Q"'
È9,201.57:.
£33,424.07i"
INetAssels (Current Account)
£5.450.41
..Bank Accounts IClosln8 Balarhcesj
Current Alc-:
5aving5 Alc
£5,450.41,,
É5,152.72',
.'Bank fiecondllation ICurrentA/cl
,,1st April 2022- 315t March 2023
IstAprll 2021-31st March 2022
Iopenlng Balènce- 1st April ?.022
"'Exces5 uf Incorne over Expenditure
£33.346.59',
-£27,896.18,,
£24,?22.50'"
£9.20I.57,
£5.450.4i'.
E33.424.07'.
'Iran51er to ￿Ving5 aicoufjt
Icheque5 Still t¢ lie presented
£340.59:"
',Ooslng Balance- 31st March 2023
£5,450.41
2022
£33,424.07