FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE
ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2022 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177
Charity Objectives
Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust.
The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area in order for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to all users, with preferential rates applied to voluntary organisations serving the local community.
Management
The Charity is administered by a Management Committee which, at the start of the year comprised:
Chair Mr David Summerhill Vice Chair Mrs Karen Morrison Secretary Miss Christine Cole Treasurer Mr John Parkin Booking Secretary Mrs Elaine Stiddard
Representative Members Ms Lucy Foley, Mrs Karen Smith, Mr Charlie Watkins, Mrs Jo Kinsey
Frenchay Residents Members Mrs Alex Parry, Mr Matt Grant, Mr Geoff Pinner
Ex Officio Member Vicar of Frenchay Parish Church – Rev Charles Sugden
One Member left during the year. At the AGM, held in October 2022, once again, new members were sought from village residents and user group representatives but nine were forthcoming.
Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations, and other improvements are either carried out by the Committee or are contracted to small local businesses.
Committee meetings were again held in the Village Hall following the relaxation of Covid restrictions. Most users returned to the Village Hall with precautions in place. During the year more groups returned.
Hall Usage
The hall would normally be well used on week days by a large number of regular user groups, including: pre-school play group, a toddler group, Guides and associated groups (Rainbow and Brownies); Women’s Institute; Probus (men and women’s) Moose; keep fit and Pilates classes; several small non-regular users. There are no regular users on Saturdays and Sundays but the hall would normally be well used at the weekends for private family parties, wedding receptions; musical performances and occasionally for fundraising events for the village hall. Some Weekend events are slowly returning. The hall is occasionally used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections.
General
General maintenance of the hall and rooms is an ongoing process. Regular maintenance on the boilers and heating system, the fire alarm system and CCTV is carried out by local contractors. The exterior of the hall remains an ongoing project to maintain the flower borders, vegetable patch and general tidiness. A local user group are responsible for most of the garden upkeep. An S106 Improvement sub-Committee was set up at the end of 2021 to discuss and report on progress with the major refurbishment works.
An Architect was appointed during the year to carry out the surveys and planning for major works to refurbish the Village Hall. This was reflected in the accounts, below.
Hall Finances
A total of £36,330 was received during the year of which £35,266 was received by way of rental charges, an increase on the previous year. The expenditure amounted to £24767 which resulted in a reduced surplus of £11,562 for the year. £13,000 was set aside in the Capital Account for future development and refurbishment. The Reserve Account still stands at £20,00 and was not needed during lockdown.
S106 grant monies from the new housing development on the old Frenchay Hospital, and controlled by South Gloucester Council, were forward-funded £11,480 in June 2022 to allow the Committee to finance a survey of the Village Hall to ascertain the scope of the refurbishment needed to make it more environmentally friendly and efficient. The fees to the Architect for plans and pre- Planning were paid during the year.
A major review of hall charges will be carried out in the next financial year.
Miss Christine Cole Secretary, Frenchay Village Hall Mangement Committee
14 April 2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Frenchay Village Hall Charitable Trust On accounts for t year ended 31st July 2022 Charity no {rf any) 281177 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trusf) for the year ended 31° July 2019. As the charitys trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 he ACV). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the ACL Responsibilities and basis of report Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in connection with the examination (other than that (fisclosed bekhv") vthich gives me cause to believe Ihat in, any material respect.. the accounting records were not kept in accordan section 130 of the Charbties Act.. or the accounts did not accord with the accounting records; or the accounts did not ts)mply viith the applicable requirements concerning the fonn and content of accourrts set out in the Charities (Accounts and Reports) Regulations 2(Ki8 other than any requirement that the aco)unts give a 'true and fairf view vhich is not a matter consid8r8d as part of an indeFendent examination. I have no concems and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reathed. Signed: Date: 3010912022 Name: Graham Peter Parkhurst Relevant professional qualification(s) or body (rf any): NIA Address: Rose Cottage, Frenthay Hlll Bristol BS16 1 LU IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of cOnM (see CC32. Independent eXaminatic of chanty a¢xounts: directions and guidance for examiners). Give here brief details of any items that the examlnerwishes to disclose. None. IER Oct 2018
FRENCHAY VILLAGE HALL CHARITABLE TRUST Reglstered Charlty No. 281177 InGome and Expendlture Account.. Unr88trlcièd fund5 01 August 2021 to 31 July 2022 01 August 2021 to 31 July 2022 1st August 2020 to 31st July 2021 INCOME Hall Rentals - Rewlar Users Others 27,826.50 7 440. 18.614.00 2 015.00 35,266.50 20,629.00 Mu8Sc Llcence Receipts Alcohol Licence ReIpts Fund R81SI Donallons Grants Bank Int8t Late Paymwl penaltylcharges 355. 120.00 40.00 0.00 0.00 25.00 14.236.00 330. 43.83 215. 36.330.33 34.935.88 EXPENDITURE General repalrs atxl malnlenarKe Electricity arvj gas Rates an(J waler Drainage and gas servlcing Music lice[e$ ohol premlses licence LiGen¢es c8rbficat8s Insuran Legal costs Cleanlng Honorarla Print. post, t818phone rI Bank eharg88 Sundfi8S 2,149. 5,203.00 632.55 1.809.86 4.664.39 723.51 240.00 574.40 70.00 35.00 1,164.79 0.00 7.421.89 2.880.00 485.93 82.00 402.29 495.10 7000 3500 1.238.25 10,298.17 3,6W.00 605.25 9S50 344.26 24.767.88 20.554.06 Deficlll + surplus 11.562.45 14,381.82 Exce55 of Income over Expendlture 11.562.45 14,381.82 Balance Brought Forward 7.712.73 6.330.91 C8pltal Account 19.275.18 20.712.73 Transfer to Developrnwt Re$8rve Account I4.{0.00 13.000.00 Transfer to Reserve A¢¢ounl 5,275.18 7 712.73 Notes 1 Th8 crlt balance held wth the ulility supplier was £2.807 8131st July 2022. Page 3 of
FRENCHAY VILLAGE HALL CHARITABLE TRUST Reglstorgd eharlly No. 281177 Income and Expondltur9 Acrouni." R&6trlc¢¢d S106 lund 03 Auguul 202110 31 July2022 01 Auguil 21J2110 31 July2022 1stAugu•t 202D to 31st July 2121 INCOME Grantmoni8& 0.00 11.460.00 11.460.00 EXPENDITURE $106 ConsuliaThls lee and planning S106 fvlaln coniracior S106 SuOna¢10rs 16.195.00 0.00 0.00 16,19S.00 0.00 DelKil l * SUTpIu5 -16.195.00 11.4eo.00 Ex¢èss of Incom& ovor ExpendiwKe -16.195 00 11.460.00 Balance Brou9hl Fowaia 11.460.00 0.00 -4.735.00 11460.00 Notes l Afurtherlranche ol S11K mon5 is onbcipaled 10 t* in conn9cln wlh woth$ dlscussed wilh South GlouGeskrshire Council In finanGial year 2022123. Th will cov6riho dèfi1 in Ihg yeaf 2021122 shown above. and pay lor olh&r anned JeveloprnenlwoTks. Pag94o15
FRENCHAY VILLAGE HALL RegIste Charlty No. 281177 Balancè sheet 31 July 2022 31 July 2022 As at 31st July 2021 Working Capital Account 5.275.18 7,712.73 Devebptnenl Reserve Account 49.767.71 36,383.80 Reserve Account 20.000.00 20.000.00 Restricted S106 Fund -4,735.00 11,460.00 70 307.89 75 556.53 CURRENT ASSETS Bank Accounts Golcs Account Current AccA)unt Cash in Han Debtors 71.240.23 206880 75.712.55 3 763.09 73.309.03 278.86 0.00 73.587.89 79,475.64 140.89 0.00 79,616.53 L85$ Currnnt Llabllltle8 Dew5its Held Kpy Deposits Credilors 2,700 00 580.00 3.0.00 710.00 3.280.00 0.00 70 307.89 4,060.00 0.00 75,556.53 elOpment Reserve Accounl Balance Brought Forward Transfer from Working Capitsl A¢¢ount le5S Table5 Covid-19 cosls Notice board Bike store VE Day grant pUhase8 Garden, security and storage 36,383.80 14 000.00 35.176.45 13 000.00 $0.383.80 48,176.45 1.957.84 881.65 8.221.64 2.082.00 649.52 616.09 616.09 11,792.65 49 f67.71 36 383.80 Reserve Account Balanc8 Brouohl FoNard Transfer from Capital Account le5S 20.000.00 20,000.00 0.00 20.000.00 20.000.00 0.00 0,00 20 000.00 20,000.00 P8ue5ofS
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Frenchay Village Hall Charitable Trust On accounts for t year ended 31st July 2022 Charity no {rf any) 281177 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trusf) for the year ended 31° July 2019. As the charitys trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 he ACV). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the ACL Responsibilities and basis of report Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in connection with the examination (other than that (fisclosed bekhv") vthich gives me cause to believe Ihat in, any material respect.. the accounting records were not kept in accordan section 130 of the Charbties Act.. or the accounts did not accord with the accounting records; or the accounts did not ts)mply viith the applicable requirements concerning the fonn and content of accourrts set out in the Charities (Accounts and Reports) Regulations 2(Ki8 other than any requirement that the aco)unts give a 'true and fairf view vhich is not a matter consid8r8d as part of an indeFendent examination. I have no concems and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reathed. Signed: Date: 3010912022 Name: Graham Peter Parkhurst Relevant professional qualification(s) or body (rf any): NIA Address: Rose Cottage, Frenthay Hlll Bristol BS16 1 LU IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of cOnM (see CC32. Independent eXaminatic of chanty a¢xounts: directions and guidance for examiners). Give here brief details of any items that the examlnerwishes to disclose. None. IER Oct 2018
FRENCHAY VILLAGE HALL CHARITABLE TRUST Reglstered Charlty No. 281177 InGome and Expendlture Account.. Unr88trlcièd fund5 01 August 2021 to 31 July 2022 01 August 2021 to 31 July 2022 1st August 2020 to 31st July 2021 INCOME Hall Rentals - Rewlar Users Others 27,826.50 7 440. 18.614.00 2 015.00 35,266.50 20,629.00 Mu8Sc Llcence Receipts Alcohol Licence ReIpts Fund R81SI Donallons Grants Bank Int8t Late Paymwl penaltylcharges 355. 120.00 40.00 0.00 0.00 25.00 14.236.00 330. 43.83 215. 36.330.33 34.935.88 EXPENDITURE General repalrs atxl malnlenarKe Electricity arvj gas Rates an(J waler Drainage and gas servlcing Music lice[e$ ohol premlses licence LiGen¢es c8rbficat8s Insuran Legal costs Cleanlng Honorarla Print. post, t818phone rI Bank eharg88 Sundfi8S 2,149. 5,203.00 632.55 1.809.86 4.664.39 723.51 240.00 574.40 70.00 35.00 1,164.79 0.00 7.421.89 2.880.00 485.93 82.00 402.29 495.10 7000 3500 1.238.25 10,298.17 3,6W.00 605.25 9S50 344.26 24.767.88 20.554.06 Deficlll + surplus 11.562.45 14,381.82 Exce55 of Income over Expendlture 11.562.45 14,381.82 Balance Brought Forward 7.712.73 6.330.91 C8pltal Account 19.275.18 20.712.73 Transfer to Developrnwt Re$8rve Account I4.{0.00 13.000.00 Transfer to Reserve A¢¢ounl 5,275.18 7 712.73 Notes 1 Th8 crlt balance held wth the ulility supplier was £2.807 8131st July 2022. Page 3 of
FRENCHAY VILLAGE HALL CHARITABLE TRUST Reglstorgd eharlly No. 281177 Income and Expondltur9 Acrouni." R&6trlc¢¢d S106 lund 03 Auguul 202110 31 July2022 01 Auguil 21J2110 31 July2022 1stAugu•t 202D to 31st July 2121 INCOME Grantmoni8& 0.00 11.460.00 11.460.00 EXPENDITURE $106 ConsuliaThls lee and planning S106 fvlaln coniracior S106 SuOna¢10rs 16.195.00 0.00 0.00 16,19S.00 0.00 DelKil l * SUTpIu5 -16.195.00 11.4eo.00 Ex¢èss of Incom& ovor ExpendiwKe -16.195 00 11.460.00 Balance Brou9hl Fowaia 11.460.00 0.00 -4.735.00 11460.00 Notes l Afurtherlranche ol S11K mon5 is onbcipaled 10 t* in conn9cln wlh woth$ dlscussed wilh South GlouGeskrshire Council In finanGial year 2022123. Th will cov6riho dèfi1 in Ihg yeaf 2021122 shown above. and pay lor olh&r anned JeveloprnenlwoTks. Pag94o15
FRENCHAY VILLAGE HALL RegIste Charlty No. 281177 Balancè sheet 31 July 2022 31 July 2022 As at 31st July 2021 Working Capital Account 5.275.18 7,712.73 Devebptnenl Reserve Account 49.767.71 36,383.80 Reserve Account 20.000.00 20.000.00 Restricted S106 Fund -4,735.00 11,460.00 70 307.89 75 556.53 CURRENT ASSETS Bank Accounts Golcs Account Current AccA)unt Cash in Han Debtors 71.240.23 206880 75.712.55 3 763.09 73.309.03 278.86 0.00 73.587.89 79,475.64 140.89 0.00 79,616.53 L85$ Currnnt Llabllltle8 Dew5its Held Kpy Deposits Credilors 2,700 00 580.00 3.0.00 710.00 3.280.00 0.00 70 307.89 4,060.00 0.00 75,556.53 elOpment Reserve Accounl Balance Brought Forward Transfer from Working Capitsl A¢¢ount le5S Table5 Covid-19 cosls Notice board Bike store VE Day grant pUhase8 Garden, security and storage 36,383.80 14 000.00 35.176.45 13 000.00 $0.383.80 48,176.45 1.957.84 881.65 8.221.64 2.082.00 649.52 616.09 616.09 11,792.65 49 f67.71 36 383.80 Reserve Account Balanc8 Brouohl FoNard Transfer from Capital Account le5S 20.000.00 20,000.00 0.00 20.000.00 20.000.00 0.00 0,00 20 000.00 20,000.00 P8ue5ofS