## **FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE** 

## **ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2022 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177** 

## **Charity Objectives** 

Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust. 

The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area in order for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to  all  users,  with  preferential  rates  applied  to  voluntary  organisations serving the local community. 

## **Management** 

The Charity is administered by a Management Committee which, at the start of the year comprised: 

Chair Mr David Summerhill Vice Chair Mrs Karen Morrison Secretary Miss Christine Cole Treasurer Mr John Parkin Booking Secretary Mrs Elaine Stiddard 

Representative Members Ms  Lucy  Foley,  Mrs  Karen  Smith,  Mr  Charlie Watkins, Mrs Jo Kinsey 

Frenchay Residents Members Mrs  Alex  Parry,  Mr  Matt  Grant,  Mr  Geoff Pinner 

Ex Officio Member Vicar of Frenchay Parish Church – Rev Charles Sugden 

One Member left during the year. At the AGM, held in October 2022, once again, new members were sought from village residents and user group representatives but nine were forthcoming. 

Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations, and other improvements are either  carried  out  by  the  Committee  or  are  contracted  to  small  local businesses. 

Committee meetings were again held in the Village Hall following the relaxation of Covid restrictions.  Most users returned to the Village Hall with precautions in place. During the year more groups returned. 



## **Hall Usage** 

The hall would normally be well used on week days by a large number of regular user groups, including: pre-school play group, a toddler group, Guides and associated groups (Rainbow and Brownies); Women’s Institute; Probus (men and women’s) Moose; keep fit and Pilates classes; several small non-regular users. There are no regular users on Saturdays and Sundays but the hall would normally be well used at the weekends for private  family  parties,  wedding  receptions;  musical  performances  and occasionally for fundraising events for the village hall.  Some Weekend events are slowly returning.  The hall is occasionally used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections. 

## **General** 

General maintenance of the hall and rooms is an ongoing process. Regular maintenance on the boilers and heating system, the fire alarm system and CCTV is carried out by local contractors.  The exterior of the hall remains an ongoing project to maintain the flower borders, vegetable patch and general tidiness. A local user group are responsible for most of the garden upkeep.  An S106 Improvement sub-Committee was set up at the end of 2021 to discuss and report on progress with the major refurbishment works. 

An Architect was appointed during the year to carry out the surveys and planning for major works to refurbish the Village Hall. This was reflected in the accounts, below. 

## **Hall Finances** 

A total of £36,330 was received during the year of which £35,266 was received by way of rental charges, an increase on the previous year.  The expenditure amounted to £24767 which resulted in a reduced surplus of £11,562 for the year. £13,000 was set aside in the Capital Account for future development and refurbishment. The Reserve Account still stands at £20,00 and was not needed during lockdown. 

S106  grant  monies  from  the  new  housing  development  on  the  old Frenchay  Hospital,  and  controlled  by  South  Gloucester  Council,  were forward-funded £11,480 in June 2022 to allow the Committee to finance a survey of the Village Hall to ascertain the scope of the refurbishment needed to make it more environmentally friendly and efficient.  The fees to the Architect for plans and pre- Planning were paid during the year. 



A major review of hall charges will be carried out in the next financial year. 

Miss Christine Cole Secretary, Frenchay Village Hall Mangement Committee 

14 April 2023 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Frenchay Village Hall Charitable Trust
On accounts for t￿ year
ended
31st July 2022
Charity no
{rf any)
281177
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {'the Trusf) for the year ended 31° July 2019.
As the charitys trustees, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011
he ACV).
I report in respect of my examination of the Trusys accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(b) of the ACL
Responsibilities and
basis of report
Independent I have completed my examination. I confimi that no material matters have
examinerfs statement come to my attention in connection with the examination (other than that
(fisclosed bekhv") vthich gives me cause to believe Ihat in, any material
respect..
the accounting records were not kept in accordan￿ section 130
of the Charbties Act.. or
the accounts did not accord with the accounting records; or
the accounts did not ts)mply viith the applicable requirements
concerning the fonn and content of accourrts set out in the Charities
(Accounts and Reports) Regulations 2(Ki8 other than any requirement
that the aco)unts give a 'true and fairf view vhich is not a matter
consid8r8d as part of an indeFendent examination.
I have no concems and have come across no other matt8rs in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reathed.
Signed:
Date:
3010912022
Name:
Graham Peter Parkhurst
Relevant professional
qualification(s) or body
(rf any):
NIA
Address:
Rose Cottage, Frenthay Hlll
Bristol BS16 1 LU
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of cOn￿M
(see CC32. Independent eXaminatic￿ of chanty a¢xounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examlnerwishes to
disclose.
None.
IER
Oct 2018

FRENCHAY VILLAGE HALL CHARITABLE TRUST
Reglstered Charlty No. 281177
InGome and Expendlture Account.. Unr88trlcièd fund5
01 August 2021 to 31 July 2022
01 August 2021 to 31 July 2022
1st August 2020 to 31st July 2021
INCOME
Hall Rentals
- Rewlar Users
Others
27,826.50
7 440.
18.614.00
2 015.00
35,266.50
20,629.00
Mu8Sc Llcence Receipts
Alcohol Licence Re￿Ipts
Fund R81SI
Donallons
Grants
Bank Int8￿t
Late Paymwl penaltylcharges
355.
120.00
40.00
0.00
0.00
25.00
14.236.00
330.
43.83
215.
36.330.33
34.935.88
EXPENDITURE
General repalrs atxl malnlenarKe
Electricity arvj gas
Rates an(J waler
Drainage and gas servlcing
Music lice[￿e$
ohol premlses licence
LiGen¢es c8rbficat8s
Insuran
Legal costs
Cleanlng
Honorarla
Print. post, t818phone ￿rI
Bank eharg88
Sundfi8S
2,149.
5,203.00
632.55
1.809.86
4.664.39
723.51
240.00
574.40
70.00
35.00
1,164.79
0.00
7.421.89
2.880.00
485.93
82.00
402.29
495.10
7000
3500
1.238.25
10,298.17
3,6W.00
605.25
9S50
344.26
24.767.88
20.554.06
Deficlll + surplus
11.562.45
14,381.82
Exce55 of Income over Expendlture
11.562.45
14,381.82
Balance Brought Forward
7.712.73
6.330.91
C8pltal Account
19.275.18
20.712.73
Transfer to Developrnwt Re$8rve Account
I4.{￿0.00
13.000.00
Transfer to Reserve A¢¢ounl
5,275.18
7 712.73
Notes
1 Th8 cr￿lt balance held wth the ulility supplier was £2.807 8131st July 2022.
Page 3 of

FRENCHAY VILLAGE HALL CHARITABLE TRUST
Reglstorgd eharlly No. 281177
Income and Expondltur9 Acrouni." R&6trlc¢¢d S106 lund
03 Auguul 202110 31 July2022
01 Auguil 21J2110 31 July2022
1stAugu•t 202D to 31st July 2121
INCOME
Grantmoni8&
0.00
11.460.00
11.460.00
EXPENDITURE
$106 ConsuliaThls lee and planning
S106 fvlaln coniracior
S106 Su￿On￿a¢10rs
16.195.00
0.00
0.00
16,19S.00
0.00
DelKil l * SUTpIu5
-16.195.00
11.4eo.00
Ex¢èss of Incom& ovor ExpendiwKe
-16.195 00
11.460.00
Balance Brou9hl Fowaia
11.460.00
0.00
-4.735.00
11460.00
Notes
l Afurtherlranche ol S11K mon￿5 is onbcipaled 10 t* in conn9cl￿n wlh woth$ dlscussed
wilh South GlouGeskrshire Council In finanGial year 2022123. Th￿ will cov6riho dèfi￿1 in Ihg
yeaf 2021122 shown above. and pay lor olh&r ￿anned JeveloprnenlwoTks.
Pag94o15

FRENCHAY VILLAGE HALL
RegIste￿￿ Charlty No. 281177
Balancè sheet
31 July 2022
31 July 2022
As at 31st July 2021
Working Capital Account
5.275.18
7,712.73
Devebptnenl Reserve Account
49.767.71
36,383.80
Reserve Account
20.000.00
20.000.00
Restricted S106 Fund
-4,735.00
11,460.00
70 307.89
75 556.53
CURRENT ASSETS
Bank Accounts
Golcs Account
Current AccA)unt
Cash in Han
Debtors
71.240.23
206880
75.712.55
3 763.09
73.309.03
278.86
0.00
73.587.89
79,475.64
140.89
0.00
79,616.53
L85$ Currnnt Llabllltle8
Dew5its Held
Kpy Deposits
Credilors
2,700 00
580.00
3.￿0.00
710.00
3.280.00
0.00
70 307.89
4,060.00
0.00
75,556.53
￿e￿lOpment Reserve Accounl
Balance Brought Forward
Transfer from Working Capitsl A¢¢ount
le5S
Table5
Covid-19 cosls
Notice board
Bike store
VE Day grant pU￿hase8
Garden, security and storage
36,383.80
14 000.00
35.176.45
13 000.00
$0.383.80
48,176.45
1.957.84
881.65
8.221.64
2.082.00
649.52
616.09
616.09
11,792.65
49 f67.71
36 383.80
Reserve Account
Balanc8 Brouohl FoNard
Transfer from Capital Account
le5S
20.000.00
20,000.00
0.00
20.000.00
20.000.00
0.00
0,00
20 000.00
20,000.00
P8ue5ofS

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Frenchay Village Hall Charitable Trust
On accounts for t￿ year
ended
31st July 2022
Charity no
{rf any)
281177
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {'the Trusf) for the year ended 31° July 2019.
As the charitys trustees, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011
he ACV).
I report in respect of my examination of the Trusys accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(b) of the ACL
Responsibilities and
basis of report
Independent I have completed my examination. I confimi that no material matters have
examinerfs statement come to my attention in connection with the examination (other than that
(fisclosed bekhv") vthich gives me cause to believe Ihat in, any material
respect..
the accounting records were not kept in accordan￿ section 130
of the Charbties Act.. or
the accounts did not accord with the accounting records; or
the accounts did not ts)mply viith the applicable requirements
concerning the fonn and content of accourrts set out in the Charities
(Accounts and Reports) Regulations 2(Ki8 other than any requirement
that the aco)unts give a 'true and fairf view vhich is not a matter
consid8r8d as part of an indeFendent examination.
I have no concems and have come across no other matt8rs in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reathed.
Signed:
Date:
3010912022
Name:
Graham Peter Parkhurst
Relevant professional
qualification(s) or body
(rf any):
NIA
Address:
Rose Cottage, Frenthay Hlll
Bristol BS16 1 LU
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of cOn￿M
(see CC32. Independent eXaminatic￿ of chanty a¢xounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examlnerwishes to
disclose.
None.
IER
Oct 2018

FRENCHAY VILLAGE HALL CHARITABLE TRUST
Reglstered Charlty No. 281177
InGome and Expendlture Account.. Unr88trlcièd fund5
01 August 2021 to 31 July 2022
01 August 2021 to 31 July 2022
1st August 2020 to 31st July 2021
INCOME
Hall Rentals
- Rewlar Users
Others
27,826.50
7 440.
18.614.00
2 015.00
35,266.50
20,629.00
Mu8Sc Llcence Receipts
Alcohol Licence Re￿Ipts
Fund R81SI
Donallons
Grants
Bank Int8￿t
Late Paymwl penaltylcharges
355.
120.00
40.00
0.00
0.00
25.00
14.236.00
330.
43.83
215.
36.330.33
34.935.88
EXPENDITURE
General repalrs atxl malnlenarKe
Electricity arvj gas
Rates an(J waler
Drainage and gas servlcing
Music lice[￿e$
ohol premlses licence
LiGen¢es c8rbficat8s
Insuran
Legal costs
Cleanlng
Honorarla
Print. post, t818phone ￿rI
Bank eharg88
Sundfi8S
2,149.
5,203.00
632.55
1.809.86
4.664.39
723.51
240.00
574.40
70.00
35.00
1,164.79
0.00
7.421.89
2.880.00
485.93
82.00
402.29
495.10
7000
3500
1.238.25
10,298.17
3,6W.00
605.25
9S50
344.26
24.767.88
20.554.06
Deficlll + surplus
11.562.45
14,381.82
Exce55 of Income over Expendlture
11.562.45
14,381.82
Balance Brought Forward
7.712.73
6.330.91
C8pltal Account
19.275.18
20.712.73
Transfer to Developrnwt Re$8rve Account
I4.{￿0.00
13.000.00
Transfer to Reserve A¢¢ounl
5,275.18
7 712.73
Notes
1 Th8 cr￿lt balance held wth the ulility supplier was £2.807 8131st July 2022.
Page 3 of

FRENCHAY VILLAGE HALL CHARITABLE TRUST
Reglstorgd eharlly No. 281177
Income and Expondltur9 Acrouni." R&6trlc¢¢d S106 lund
03 Auguul 202110 31 July2022
01 Auguil 21J2110 31 July2022
1stAugu•t 202D to 31st July 2121
INCOME
Grantmoni8&
0.00
11.460.00
11.460.00
EXPENDITURE
$106 ConsuliaThls lee and planning
S106 fvlaln coniracior
S106 Su￿On￿a¢10rs
16.195.00
0.00
0.00
16,19S.00
0.00
DelKil l * SUTpIu5
-16.195.00
11.4eo.00
Ex¢èss of Incom& ovor ExpendiwKe
-16.195 00
11.460.00
Balance Brou9hl Fowaia
11.460.00
0.00
-4.735.00
11460.00
Notes
l Afurtherlranche ol S11K mon￿5 is onbcipaled 10 t* in conn9cl￿n wlh woth$ dlscussed
wilh South GlouGeskrshire Council In finanGial year 2022123. Th￿ will cov6riho dèfi￿1 in Ihg
yeaf 2021122 shown above. and pay lor olh&r ￿anned JeveloprnenlwoTks.
Pag94o15

FRENCHAY VILLAGE HALL
RegIste￿￿ Charlty No. 281177
Balancè sheet
31 July 2022
31 July 2022
As at 31st July 2021
Working Capital Account
5.275.18
7,712.73
Devebptnenl Reserve Account
49.767.71
36,383.80
Reserve Account
20.000.00
20.000.00
Restricted S106 Fund
-4,735.00
11,460.00
70 307.89
75 556.53
CURRENT ASSETS
Bank Accounts
Golcs Account
Current AccA)unt
Cash in Han
Debtors
71.240.23
206880
75.712.55
3 763.09
73.309.03
278.86
0.00
73.587.89
79,475.64
140.89
0.00
79,616.53
L85$ Currnnt Llabllltle8
Dew5its Held
Kpy Deposits
Credilors
2,700 00
580.00
3.￿0.00
710.00
3.280.00
0.00
70 307.89
4,060.00
0.00
75,556.53
￿e￿lOpment Reserve Accounl
Balance Brought Forward
Transfer from Working Capitsl A¢¢ount
le5S
Table5
Covid-19 cosls
Notice board
Bike store
VE Day grant pU￿hase8
Garden, security and storage
36,383.80
14 000.00
35.176.45
13 000.00
$0.383.80
48,176.45
1.957.84
881.65
8.221.64
2.082.00
649.52
616.09
616.09
11,792.65
49 f67.71
36 383.80
Reserve Account
Balanc8 Brouohl FoNard
Transfer from Capital Account
le5S
20.000.00
20,000.00
0.00
20.000.00
20.000.00
0.00
0,00
20 000.00
20,000.00
P8ue5ofS