2023-10-31-accounts

NEWQUAY DRAMATIC SOCIETY FINANCIAL STATEMENTS

31st October 2023

Registered Charity Number: 280786

A J SOLWAY LIMITED

CHARTERED ACCOUNTANTS

Truro

NEWQUAY DRAMATIC SOCIETY

FINANCIAL STATEMENTS

for the year ended 31st October 2023

CONTENTS
	Page
Annual report	1 - 2
Independent Examiner’s report	3
Statement of Financial Activities	4
Balance sheet	5
Notes to the accounts	6 - 7
The following pages do not form part of the statutory accounts
Revenue Account	Appendix 1
General Account	Appendix 2
Production Account	Appendix 3
President’s Remarks	Appendix 4

NEWQUAY DRAMATIC SOCIETY

ANNUAL REPORT

CONSTITUTION

Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR8 4PX. It is governed by a constitution adopted in January 1998.

The Holding Trustees of the Society are: The Charity Commission

The management of the Society is vested in a Management Committee (Management Trustees) comprising:

President Roger Allen Vice President Jean Lenton Honorary Chairman Paul Hibbert Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Gary Smith Bar Manager Paul Sim COMMITTEE MEMBERS Members Secretary Edith Bocock Theatre Technician Roger Allen Newsletter Judith Fox Assistant Theatre Manager Shirley Williams

The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election

OBJECTS, ORGANISATIONS AND ACTIVITIES

The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas.

The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society.

Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe.

Page 1

NEWQUAY DRAMATIC SOCIETY

ANNUAL REPORT continued

REVIEW OF PROGRESS AND ACHIEVEMENTS

Firstly, I must affirm that each one of us is a volunteer and the role of the volunteer must never be underestimated. So, I thank you all for the giving of your time, commitment and skills, all of which contribute to the smooth running of the Society, the Theatre and our online and digital platforms.

Our management committee team has always been proactive and forward thinking. Our team of 2023 bringing everything together was:- Edith Bocock, Andy Fox, Judith Fox, Ann Masters, Paul Sim, Gary Smith and Shirley Williams and also our President Roger Allen, who attends our monthly meetings. I thank you all for everything that you do.

Lane Theatre continues to undergo refreshment always looking to boost our profile both on and off stage. We have a very wide reach.

Together with productions by our very own Newquay Dramatic Society and by Newquay Stage Company, we also continue to attract high quality tribute acts, drag acts, plays by external groups, many other performing genres and the Quarry Gospel Church.

We are very much regarded as a community asset and look forward to whatever 2024 brings to us

Thank you One and All

FINANCES

The attached financial statements show the current state of the finances, which the Management Committee consider to be sound.

The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall.

The Independent Examiner is A J Solway Limited, Sherburn-In-Elmet a firm of Chartered Accountants.

On behalf of the Management Committee

~~Paul Hib~~ bert Paul Hibbert (Jan 26, 2024 16:21 GMT) Chairperson

Date:01/26/2024

Page 2

NEWQUAY DRAMATIC SOCIETY

INDEPENDENT EXAMINERS' REPORT

Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society

We report on the financial statements of the charity for the year ended 31st October 2023, which are set out on pages 4 to 7.

Respective responsibilities of the trustees and examiner

As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention.

Basis of Independent Examiner’s report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.

Independent Examiner’s Statement

In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements

• to keep accounting records in accordance with section 41 of the Act; and

 to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

A J Solway Limited Chartered Accountants 10 Hengist Vale Sherburn-In-Elmet LEEDS North Yorkshire LS25 6QF

Date:

Page 3

NEWQUAY DRAMATIC SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31st October 2023

	Accumulated
	Fund	Total
	(unrestricted)	2023	2022
	£	£	£
Income
Productions	31,833	31,833	21,154
Programmes	-	-	47
Subscriptions	1,490	1,490	1,520
Donations and Grants	7,994	7,994	7,805
Bar	24,266	24,266	19,074
Room hire	13,939	13,939	15,413
Car Park hire	1,375	1,375	650
Raffles	2,992	2,992	1,597
Interest receivable	393	393	6
Other income	-	-	250
Total Income	84,282	84,282	67,966
Direct charitable expenses
Production costs	9,223	9,223	6,085
Theatre costs	24,315	24,315	15,068
Depreciation	480	480	640
Insurance	2,795	2,795	2,466
Licence and subscriptions	1,896	1,896	140
	38,709	38,709	24,399
Other expenditure
Non-charitable trading costs	9,029	9,029	5,706
Stationery, postage and telephone	702	702	552
Accountancy and independent examiner	620	620	670
Credit Card Sales Fees	252	252	154
Donations	860	860	1,148
Sundry Expenses	158	158	-
Bank Loan Interest	-	-	718
	11,621	11,621	8,948
Total Expenditure	50,330	50,330	33,347
Net income for the year	33,952	33,952	34,619
Fund balances brought forward	133,565	133,565	98,946
Fund balances carried forward	167,517	167,517	133,565

The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2023 and 2022. There were no movements on unrestricted funds during the year ended 31st October 2023.

Page 4

NEWQUAY DRAMATIC SOCIETY

BALANCE SHEET

at 31st October 2023

Note Fixed assets Tangible Fixed Assets 2 Current assets Stocks Cash at bank and in hand Current liabilities Trade Creditors Accruals Net current assets Represented by: Unrestricted Accumulated Fund Restricted Fund Total funds	£ 2,218 103,809 106,027 11,284 650 11,934	2023 £ 73,424 94,093 167,517 167,517 - 167,517	£ 1,940 72,294 74,234 11,882 2,691 14,573	2022 £ 73,904 59,661 133,565 133,565 - 133,565

The notes on pages 6 and 7 form an integral part of these financial statements.

The financial statements on pages 4 to 7 were approved by the trustees on 01/26/2024 and signed on its behalf by:

Paul Sim

Paul Hibbert (Jan 26, 2024 16:21 GMT)

P Hibbert

Paul Sim (Jan 26, 2024 16:35 GMT)

P Sim

Page 5

NEWQUAY DRAMATIC SOCIETY

NOTES ON FINANCIAL STATEMENTS

31st October 2023

1 Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.

Tangible fixed assets

Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows:

Lane Theatre – Freehold Land Nil Lane Theatre – Freehold Property 5% straight line Fixtures and fittings 25% reducing balance

2 Tangible fixed assets

Cost 1st November 2022 Additions 31st October 2023 Depreciation 1st November 2022 Charge for the year 31st October 2023 Net book amount 31st October 2023 31st October 2022	Lane Theatre £ 128,863 - 128,863 56,880 - 56,880 71,983 71,983	Fixtures and Fittings £ 57,770 57,770 55,849 480 56,329 1,441 1,921	Total £ 186,633 - 186,633 112,729 480 113,209 73,424 73,904

3 Employees Remuneration

Total remuneration for the year amounted to £Nil (2022 : £Nil).

The average number of paid staff for the year were: Cleaning (part time) 0

Page 6

NEWQUAY DRAMATIC SOCIETY

NOTES ON FINANCIAL STATEMENTS

31st October 2023

4 Trustees Remuneration and Expenses

No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them.

Expenses amounting to £Nil (2022: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling.

Page 7

Appendix 1

NEWQUAY DRAMATIC SOCIETY

REVENUE ACCOUNT

for the year ended 31st October 2023

Receipts General Account – Appendix 2 Production Account – Appendix 3 Subscriptions and Patrons Grants and Donations Payments General Account Production Account Excess of receipts over payments Freehold depreciation Fixtures and Fittings depreciation Surplus to Accumulated Fund	£ 40,627 9,223 - 480	2023 £ 42,965 31,833 1,490 7,994 84,282 (49,850) 34,432 (480) 33,952	£ 26,622 6,085 - 640	2022 £ 37,440 21,201 1,520 7,805 67,966 (32,707) 35,259 (640) 34,619

Appendix 1

Appendix 2

NEWQUAY DRAMATIC SOCIETY

GENERAL ACCOUNT

for the year ended 31st October 2023

Receipts Bar Room Hire Car Park Hire Raffles Costume Sales and Other Income Interest Receivable Payments Bar Rates and water Light and heat Telephone Insurance Licences and subscriptions Stationery and postage Cleaning and box office Premises expenses Repairs and renewals Accountancy fees Donations Credit Card Fee Sundry Expenses Bank Loan Interest Suprlus for year	£ 9,029 756 5,101 701 2,795 1,896 1 2,206 5,668 10,584 620 860 252 158 -	2023 £ 24,266 13,939 1,375 2,992 - 393 42,965	£ 5,706 882 3,533 503 2,466 140 49 1,085 2,369 7,199 670 1,148 154 - 718	2022 £ 19,524 15,413 650 1,597 250 6 37,440 (26,621) 10,820
		(40,627) 2,338

Appendix 2

Appendix 3

NEWQUAY DRAMATIC SOCIETY

PRODUCTION ACCOUNT

for the year ended 31st October 2023

Receipts Outside Performances Art Double Trouble Calendar Girls Thrill of Love Dogs Life/Dead True A Bunch of Amateurs Programmes Payments Calendar Girls The Anniversary Art The Thrill of Love Double Trouble Dogs Life/Dead True A Bunch of Amateurs Programmes Fundraising Booking System Fees Advertising Surplus for the year	£ 3,559 441 80 16 604 - - - 529 2,110 1,884	2023 £ 20,822 157 2,978 7,876 - - - 31,833 - 31,833 (9,223) 22,610	£ - - 601 1,053 62 339 176 65 378 1,941 1,470	2022 £ 13,904 - - - 2,661 1,673 2,961 21,154 47 21,201 (6,085) 15,116

Appendix 3

Appendix 4

NEWQUAY DRAMATIC SOCIETY

PRESIDENT’S REMARKS

for the year ended 31st October 2023

As the attached accounts clearly show this has been another successful year for Lane Theatre. Many professional venues would be envious of our success which is in no small way due to a dedicated band of volunteers to whom we owe our thanks.

Lane Theatre has, very much, become an attractive venue for visiting acts who have frequently played to sold out houses. Obviously, we are getting something right as far as the people of Newquay are concerned and ‘bums on seats’ are what matters to every theatre. Not only financially but the public recognition of the value we bring to the resort. Last Summer the venue was hired to host ‘Swing’, ‘Take A Chance On Us’ (ABBA Tribute) and Guitar Legends. The later two will be returning next year for a 6 week run in high season.

Recognition also for our ‘in house’ productions with ‘ART’ receiving the Cornwall Drama Association award for ‘Best Play’ and it’s director, Stuart Ellison, ‘Best Director’. The powerful ‘Thrill of Love’ won ‘Best Set’ and ‘Calendar Girls the Musical’ was awarded for ‘Fine Ensemble Playing’. Well done and thank you to all involved.

Apart from the ever popular tribute acts, ‘proper’ theatre has featured and, in particular, I would thank Liz Graham who brought us ‘Agatha Christie’ and Mark Farrelly with his wonderful portrayal of Quentin Crisp in ‘Naked Hope’. Mark stayed behind after the performance to meet with his audience and discuss the play (written by him). He was delighted by the reception of his work which has subsequently been recognised with an award by London theatres. Both are returning in 2024. CAMP Theatre with ‘Heroes’ was a charming and delightful evening. We are, also, delighted to have welcomed back our good friends Newquay Stage Company.

My major concern is that the future of our theatre is dependent upon a small group of people who are not getting any younger. More members must get actively involved especially with Committee and FOH duties. You expect the theatre to be there when you wish to perform on stage but that can only happen if there are sufficient people beavering away behind the scenes It is important, also, that new ideas are forthcoming to keep the venue relevant.

Roger Allen President.

Appendix 4

2024-01-26

Final Audit Report

20231031 Final Accounts

Created: 2024-01-26 By: Amanda Solway ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAA6vdxsFbk446OtLP2_439LrUNKbnvlr6p

"20231031 Final Accounts" History

Document created by Amanda Solway ([e-mail])

2024-01-26 - 16:17:14 GMT- IP address: 90.242.89.243

Document emailed to Paul Hibbert ([e-mail]) for signature

2024-01-26 - 16:17:19 GMT

Document emailed to Paul Sim ([e-mail]) for signature 2024-01-26 - 16:17:19 GMT

Email viewed by Paul Hibbert ([e-mail])

2024-01-26 - 16:19:07 GMT- IP address: 66.249.93.98

Document e-signed by Paul Hibbert ([e-mail])

Signature Date: 2024-01-26 - 16:21:46 GMT - Time Source: server- IP address: 86.174.43.72

Email viewed by Paul Sim ([e-mail]) 2024-01-26 - 16:33:05 GMT- IP address: 90.254.67.179

Document e-signed by Paul Sim ([e-mail])

Signature Date: 2024-01-26 - 16:35:24 GMT - Time Source: server- IP address: 90.254.67.179

Agreement completed.

2024-01-26 - 16:35:24 GMT