NEWQUAY DRAMATIC SOCIETY FINANCIAL STATEMENTS
31st October 2022
Registered Charity Number: 280786
A J SOLWAY LIMITED
CHARTERED ACCOUNTANTS
Truro
NEWQUAY DRAMATIC SOCIETY
FINANCIAL STATEMENTS
for the year ended 31st October 2022
| CONTENTS | |
|---|---|
| Page | |
| Annual report | 1 - 2 |
| Independent Examiner’s report | 3 |
| Statement of Financial Activities | 4 |
| Balance sheet | 5 |
| Notes to the accounts | 6 - 7 |
| The following pages do not form part of the statutory accounts | |
| Revenue Account | Appendix 1 |
| General Account | Appendix 2 |
| Production Account | Appendix 3 |
| President’s Remarks | Appendix 4 |
NEWQUAY DRAMATIC SOCIETY
ANNUAL REPORT
CONSTITUTION
Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR8 4PX. It is governed by a constitution adopted in January 1998.
The Holding Trustees of the Society are: The Charity Commission
The management of the Society is vested in a Management Committee (Management Trustees) comprising:
President Roger Allen Vice President Jean Lenton Honorary Chairman Paul Hibbert Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim COMMITTEE MEMBERS Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen Newsletter Judith Fox Online Publicity Officer Gary Smith
The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election
OBJECTS, ORGANISATIONS AND ACTIVITIES
The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas.
The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society.
Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe.
Page 1
NEWQUAY DRAMATIC SOCIETY
ANNUAL REPORT continued
REVIEW OF PROGRESS AND ACHIEVEMENTS
Firstly, I would like to thank all those who have given their time, their experience, skills and commitment to the work of the Society and the Theatre. I do not intend to mention individuals by name but to thank you all collectively. We have also managed to attract some more volunteers who are willing to help and lend their support. This is so vital in contributing to our continued success and future.
The highlight of the year grand was possibly the 90[th] Birthday celebrations, of the inaugural play back in 1932, which, after a few postponements, actually happened in October. We were blessed with sunny weather and attracted many people to this event which included the unveiling of The Eileen Pollard memorial, with many of Eileen's family there to see. What an array of steam engines too, many of them so very rare.
Throughout the year we have continued to carry out much work in, around and outside our venue, which we own. Lots of photos of previous performances, older and more recent too. We have kept much archive material which shows our history and heritage.
Lane Theatre is always undergoing refreshment and uplift in our appearance. Volunteers have contributed much of their time and skills to achieve this and in applying and achieving grants which have been awarded.
We continue to attract high quality tribute acts, drag acts, The Quarry Gospel Church, plays by external groups and other performing arts including performances by Newquay Stage Company.
We are certainly regarded as a community asset, with volunteers focused and committed in our roles within the committee.
A great team looking forward to what 2023 brings.
FINANCES
The attached financial statements show the current state of the finances, which the Management Committee consider to be sound.
The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall.
The Independent Examiner is A J Solway Limited, Sherburn-In-Elmet a firm of Chartered Accountants.
On behalf of the Management Committee
Paul Hibbert Chairperson
Date:-
Page 2
NEWQUAY DRAMATIC SOCIETY
INDEPENDENT EXAMINERS' REPORT
Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society
We report on the financial statements of the charity for the year ended 31st October 2022, which are set out on pages 4 to 7.
Respective responsibilities of the trustees and examiner
As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner’s report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.
Independent Examiner’s Statement
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the Act; and
to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX
Date:
Page 3
NEWQUAY DRAMATIC SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31st October 2022
| Accumulated Fund (unrestricted) £ Income Productions 21,154 Programmes 47 Subscriptions 1,520 Donations and Grants 7,805 Bar 19,524 Room hire 15,413 Car Park hire 650 Raffles 1,597 Interest receivable 6 Other income 250 Total Income 67,966 Direct charitable expenses Production costs 6,085 Theatre costs 15,068 Depreciation 640 Insurance 2,466 Licence and subscriptions 140 24,399 Other expenditure Non-charitable trading costs 5,706 Stationery, postage and telephone 552 Accountancy and independent examiner 670 Credit Card Sales Fees 154 Donations 1,148 Bank Loan Interest 718 8,948 Total Expenditure 33,347 Net income for the year 34,619 Fund balances brought forward 98,946 Fund balances carried forward 133,565 |
Total 2022 £ 21,154 47 1,520 7,805 19,074 15,413 650 1,597 6 250 67,966 6,085 15,068 640 2,466 140 24,399 5,706 552 670 154 1,148 718 8,948 33,347 34,619 98,946 133,565 |
2021 £ 6,167 71 1,360 20,737 4,430 7,611 - 490 2 313 |
|---|---|---|
| 41,181 | ||
| 4,518 17,444 481 2,401 567 |
||
| 25,411 | ||
| 1,304 394 620 - - 275 |
||
| 2,593 | ||
| 28,004 | ||
| 13,177 85,769 |
||
| 98,946 |
The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2022 and 2021. There were no movements on unrestricted funds during the year ended 31st October 2022.
Page 4
NEWQUAY DRAMATIC SOCIETY
BALANCE SHEET
at 31st October 2022
| Note Fixed assets Tangible Fixed Assets 2 Current assets Stocks Cash at bank and in hand Current liabilities Bank Loans Trade Creditors Accruals Net current assets Represented by: Unrestricted Accumulated Fund Restricted Fund Total funds |
£ 1,940 72,294 74,234 - 11,882 2,691 14,573 |
2022 £ 73,904 59,661 133,565 133,565 - 133,565 |
£ 1,533 45,904 47,437 9,850 9,735 2,332 21,917 |
2021 £ 73,426 25,520 98,946 98,946 - 98,946 |
|---|---|---|---|---|
The notes on pages 6 and 7 form an integral part of these financial statements.
The financial statements on pages 4 to 7 were approved by the trustees on and signed on its behalf by:
P Hibbert
P Sim
Page 5
NEWQUAY DRAMATIC SOCIETY
NOTES ON FINANCIAL STATEMENTS
31st October 2022
1 Accounting policies
Basis of accounting
The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
Tangible fixed assets
Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows:
Lane Theatre – Freehold Land Nil Lane Theatre – Freehold Property 5% straight line Fixtures and fittings 25% reducing balance
2 Tangible fixed assets
| Cost 1st November 2021 Additions 31st October 2022 Depreciation 1st November 2021 Charge for the year 31st October 2022 Net book amount 31st October 2022 31st October 2021 |
Lane Theatre £ 128,863 - 128,863 56,880 - 56,880 71,983 71,983 |
Fixtures and Fittings £ 56,652 1,118 57,770 55,209 640 55,849 1,921 1,443 |
Total £ 185,515 1,118 186,633 112,089 640 112,729 73,904 73,426 |
|---|---|---|---|
3 Employees Remuneration
Total remuneration for the year amounted to £Nil (2021 : £256).
The average number of paid staff for the year were: Cleaning (part time) 1
Page 6
NEWQUAY DRAMATIC SOCIETY
NOTES ON FINANCIAL STATEMENTS
31st October 2022
4 Trustees Remuneration and Expenses
No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them.
Expenses amounting to £Nil (2021: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling.
Page 7
Appendix 1
NEWQUAY DRAMATIC SOCIETY
REVENUE ACCOUNT
for the year ended 31st October 2022
| Receipts General Account – Appendix 2 Production Account – Appendix 3 Subscriptions and Patrons Grants and Donations Payments General Account Production Account Excess of receipts over payments Freehold depreciation Fixtures and Fittings depreciation Surplus to Accumulated Fund |
£ 26,622 6,085 - 640 |
2022 £ 37,440 21,201 1,520 7,805 67,966 (32,707) 35,259 (640) 34,619 |
£ 23,005 4,518 - 481 |
2021 £ 12,846 6,238 1,360 20,737 41,181 (27,523) 13,658 (481) 13,177 |
|---|---|---|---|---|
Appendix 1
Appendix 2
NEWQUAY DRAMATIC SOCIETY
GENERAL ACCOUNT
for the year ended 31st October 2022
| Receipts Bar Room Hire Car Park Hire Raffles Costume Sales and Other Income Interest Receivable Payments Bar Rates and water Light and heat Telephone Insurance Licences and subscriptions Stationery and postage Cleaning and box office Premises expenses Repairs and renewals Accountancy fees Donations Credit Card Fee Bank Loan Interest Suprlus/(Deficit) for year |
£ 5,706 882 3,533 503 2,466 140 49 1,085 2,369 7,199 670 1,148 154 718 |
2022 £ 19,524 15,413 650 1,597 250 6 37,440 |
£ 1,304 216 1,299 387 2,401 567 7 471 9,249 6,209 620 - - 275 |
2021 £ 4,430 7,611 - 490 313 2 12,846 (23,005) (10,159) |
|---|---|---|---|---|
| (26,621) 10,820 |
Appendix 2
Appendix 3
NEWQUAY DRAMATIC SOCIETY
PRODUCTION ACCOUNT
for the year ended 31st October 2022
| Receipts Outside Performances Thrill of Love Dogs Life/Dead True A Bunch of Amateurs Ten Times Table Programmes Payments Dogs Life/Dead True A Bunch of Amateurs Art The Thrill of Love Double Trouble Ten Times Table Programmes Fundraising Booking System Fees Advertising Surplus for the year |
£ 339 176 601 1,053 62 - 65 378 1,941 1,470 |
2022 £ 13,904 2,661 1,673 2,916 - 21,154 47 21,201 (6,085) 15,116 |
£ 1,389 - - - - 918 78 76 801 1,256 |
2021 £ 2,892 - - - 3,275 6,167 71 6,238 (4,518) 1,728 |
|---|---|---|---|---|
Appendix 3
Appendix 4
NEWQUAY DRAMATIC SOCIETY
PRESIDENT’S REMARKS
for the year ended 31st October 2022
Earlier this year we unveiled a plaque honouring the late Eileen Pollard who was instrumental in acquiring the old Lane Village Hall as an ideal venue for a proposed new home for Newquay Amateur Dramatic Society. Various sites around the town were considered but the availability of on-site parking facilities has proven to be of immense value to the long-term success of the charity.
I worked with Eileen on many productions and, as time went by, it became increasingly clear that the public’s appetite for plays was declining. The finances of the Society were, at times, under severe pressure. It was only when our good friend John Jay suggested that we attempt to attract outside hirings that our fortunes began to change. This foresight proved to be a turning point and the theatre has since gone from strength to strength as proven by very positive financial results.
Lane Theatre is now a well-known and respected local community resource thanks to a willingness to embrace change. We are frequently fully booked for our incoming acts which not only generate considerable revenue but draw in new audiences to the theatre. How many times do we hear ‘where are the toilets?’ from our firsttime visitors.
Our success is due, in large part, to a small but willing band of volunteers who give freely of their time to welcome our audiences. You know who you are and I am very grateful to you all for your ongoing commitment. Ann Masters would always welcome more members giving up just a few hours now and then to support YOUR theatre.
There is one hard-working person who should receive special mention, namely, Paul Sim. Paul beavers away tirelessly behind the scenes dealing with bookings, looking after the (very profitable) bar and acting as secretary to the Society. Thank you, Paul.
Newquay Dramatic Society is in a very strong financial position and there are exciting plans to upgrade our facilities. We now have a sound business model and can look forward to a positive future but only with the continued support of the membership.
Roger Allen President.
Appendix 4