## **NEWQUAY DRAMATIC SOCIETY FINANCIAL STATEMENTS**
## **31st October 2022**
## **Registered Charity Number: 280786**
## **A J SOLWAY LIMITED**
**CHARTERED ACCOUNTANTS**
**Truro**
## **NEWQUAY DRAMATIC SOCIETY**
## **FINANCIAL STATEMENTS**
## **for the year ended 31st October 2022**
|**CONTENTS**||
|---|---|
||Page|
|Annual report|1 - 2|
|Independent Examiner’s report|3|
|Statement of Financial Activities|4|
|Balance sheet|5|
|Notes to the accounts|6 - 7|
|**The following pages do not form part of the statutory accounts**||
|Revenue Account|Appendix 1|
|General Account|Appendix 2|
|Production Account|Appendix 3|
|President’s Remarks|Appendix 4|
## **NEWQUAY DRAMATIC SOCIETY**
## **ANNUAL REPORT**
## **CONSTITUTION**
Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR8 4PX. It is governed by a constitution adopted in January 1998.
The Holding Trustees of the Society are: The Charity Commission
The management of the Society is vested in a Management Committee (Management Trustees) comprising:
President Roger Allen Vice President Jean Lenton Honorary Chairman Paul Hibbert Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim **COMMITTEE MEMBERS** Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen Newsletter Judith Fox Online Publicity Officer Gary Smith
The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election
## **OBJECTS, ORGANISATIONS AND ACTIVITIES**
The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas.
The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society.
Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe.
Page 1
## **NEWQUAY DRAMATIC SOCIETY**
## **ANNUAL REPORT continued**
## **REVIEW OF PROGRESS AND ACHIEVEMENTS**
Firstly, I would like to thank all those who have given their time, their experience, skills and commitment to the work of the Society and the Theatre. I do not intend to mention individuals by name but to thank you all collectively. We have also managed to attract some more volunteers who are willing to help and lend their support. This is so vital in contributing to our continued success and future.
The highlight of the year grand was possibly the 90[th] Birthday celebrations, of the inaugural play back in 1932, which, after a few postponements, actually happened in October. We were blessed with sunny weather and attracted many people to this event which included the unveiling of The Eileen Pollard memorial, with many of Eileen's family there to see. What an array of steam engines too, many of them so very rare.
Throughout the year we have continued to carry out much work in, around and outside our venue, which we own. Lots of photos of previous performances, older and more recent too. We have kept much archive material which shows our history and heritage.
Lane Theatre is always undergoing refreshment and uplift in our appearance. Volunteers have contributed much of their time and skills to achieve this and in applying and achieving grants which have been awarded.
We continue to attract high quality tribute acts, drag acts, The Quarry Gospel Church, plays by external groups and other performing arts including performances by Newquay Stage Company.
We are certainly regarded as a community asset, with volunteers focused and committed in our roles within the committee.
A great team looking forward to what 2023 brings.
## **FINANCES**
The attached financial statements show the current state of the finances, which the Management Committee consider to be sound.
The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall.
The Independent Examiner is A J Solway Limited, Sherburn-In-Elmet a firm of Chartered Accountants.
On behalf of the Management Committee
Paul Hibbert Chairperson
Date:-
Page 2
## **NEWQUAY DRAMATIC SOCIETY**
## **INDEPENDENT EXAMINERS' REPORT**
## **Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society**
We report on the financial statements of the charity for the year ended 31st October 2022, which are set out on pages 4 to 7.
## **Respective responsibilities of the trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention.
## **Basis of Independent Examiner’s report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.
## **Independent Examiner’s Statement**
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 41 of the Act; and
to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX
Date:
Page 3
## **NEWQUAY DRAMATIC SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **for the year ended 31st October 2022**
|**Accumulated**
**Fund**
**(unrestricted)**
**£**
**Income**
Productions
21,154
Programmes
47
Subscriptions
1,520
Donations and Grants
7,805
Bar
19,524
Room hire
15,413
Car Park hire
650
Raffles
1,597
Interest receivable
6
Other income
250
**Total Income**
67,966
**Direct charitable expenses**
Production costs
6,085
Theatre costs
15,068
Depreciation
640
Insurance
2,466
Licence and subscriptions
140
24,399
**Other expenditure**
Non-charitable trading costs
5,706
Stationery, postage and telephone
552
Accountancy and independent examiner
670
Credit Card Sales Fees
154
Donations
1,148
Bank Loan Interest
718
8,948
**Total Expenditure**
33,347
Net income for the year
34,619
Fund balances brought forward
98,946
**Fund balances carried forward**
133,565|**Total**
**2022**
**£**
**21,154**
**47**
**1,520**
**7,805**
**19,074**
**15,413**
**650**
**1,597**
**6**
**250**
**67,966**
**6,085**
**15,068**
**640**
**2,466**
**140**
**24,399**
**5,706**
**552**
**670**
**154**
**1,148**
**718**
**8,948**
**33,347**
**34,619**
**98,946**
**133,565**|**2021**
**£**
6,167
71
1,360
20,737
4,430
7,611
-
490
2
313|
|---|---|---|
|||41,181|
|||4,518
17,444
481
2,401
567|
|||25,411|
|||1,304
394
620
-
-
275|
|||2,593|
|||28,004|
|||13,177
85,769|
|||98,946|
The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2022 and 2021. There were no movements on unrestricted funds during the year ended 31st October 2022.
Page 4
## **NEWQUAY DRAMATIC SOCIETY**
## **BALANCE SHEET**
## **at 31st October 2022**
|**Note**
**Fixed assets**
Tangible Fixed Assets
**2**
**Current assets**
Stocks
Cash at bank and in hand
**Current liabilities**
Bank Loans
Trade Creditors
Accruals
**Net current assets**
**Represented by:**
Unrestricted Accumulated Fund
Restricted Fund
**Total funds**
|£
1,940
72,294
74,234
-
11,882
2,691
14,573|**2022**
£
73,904
59,661
133,565
133,565
-
133,565|£
1,533
45,904
47,437
9,850
9,735
2,332
21,917|**2021**
£
73,426
25,520
98,946
98,946
-
98,946|
|---|---|---|---|---|
The notes on pages 6 and 7 form an integral part of these financial statements.
The financial statements on pages 4 to 7 were approved by the trustees on and signed on its behalf by:
P Hibbert
P Sim
Page 5
## **NEWQUAY DRAMATIC SOCIETY**
## **NOTES ON FINANCIAL STATEMENTS**
## **31st October 2022**
## **1 Accounting policies**
## **Basis of accounting**
The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
## **Tangible fixed assets**
Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows:
Lane Theatre – Freehold Land Nil Lane Theatre – Freehold Property 5% straight line Fixtures and fittings 25% reducing balance
## **2 Tangible fixed assets**
|**Cost**
1st November 2021
Additions
31st October 2022
**Depreciation**
1st November 2021
Charge for the year
31st October 2022
**Net book amount**
31st October 2022
31st October 2021|**Lane**
**Theatre**
£
128,863
-
128,863
56,880
-
56,880
71,983
71,983|**Fixtures**
**and**
**Fittings**
£
56,652
1,118
57,770
55,209
640
55,849
1,921
1,443|**Total**
£
185,515
1,118
186,633
112,089
640
112,729
73,904
73,426|
|---|---|---|---|
## **3 Employees Remuneration**
Total remuneration for the year amounted to £Nil (2021 : £256).
The average number of paid staff for the year were: Cleaning (part time) 1
Page 6
## **NEWQUAY DRAMATIC SOCIETY**
## **NOTES ON FINANCIAL STATEMENTS**
## **31st October 2022**
## **4 Trustees Remuneration and Expenses**
No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them.
Expenses amounting to £Nil (2021: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling.
Page 7
## **Appendix 1**
## **NEWQUAY DRAMATIC SOCIETY**
## **REVENUE ACCOUNT**
## **for the year ended 31st October 2022**
|**Receipts**
General Account – Appendix 2
Production Account – Appendix 3
Subscriptions and Patrons
Grants and Donations
**Payments**
General Account
Production Account
**Excess of receipts over payments**
Freehold depreciation
Fixtures and Fittings depreciation
**Surplus to Accumulated Fund**|£
26,622
6,085
-
640|**2022**
£
37,440
21,201
1,520
7,805
67,966
(32,707)
35,259
(640)
34,619|£
23,005
4,518
-
481|**2021**
£
12,846
6,238
1,360
20,737
41,181
(27,523)
13,658
(481)
13,177|
|---|---|---|---|---|
Appendix 1
## **Appendix 2**
## **NEWQUAY DRAMATIC SOCIETY**
## **GENERAL ACCOUNT**
## **for the year ended 31st October 2022**
|**Receipts**
Bar
Room Hire
Car Park Hire
Raffles
Costume Sales and Other Income
Interest Receivable
**Payments**
Bar
Rates and water
Light and heat
Telephone
Insurance
Licences and subscriptions
Stationery and postage
Cleaning and box office
Premises expenses
Repairs and renewals
Accountancy fees
Donations
Credit Card Fee
Bank Loan Interest
**Suprlus/(Deficit) for year**|£
5,706
882
3,533
503
2,466
140
49
1,085
2,369
7,199
670
1,148
154
718|**2022**
£
19,524
15,413
650
1,597
250
6
37,440|£
1,304
216
1,299
387
2,401
567
7
471
9,249
6,209
620
-
-
275|**2021**
£
4,430
7,611
-
490
313
2
12,846
(23,005)
(10,159)|
|---|---|---|---|---|
|||(26,621)
10,820|||
Appendix 2
## **Appendix 3**
## **NEWQUAY DRAMATIC SOCIETY**
## **PRODUCTION ACCOUNT**
## **for the year ended 31st October 2022**
|**Receipts**
Outside Performances
Thrill of Love
Dogs Life/Dead True
A Bunch of Amateurs
Ten Times Table
Programmes
**Payments**
Dogs Life/Dead True
A Bunch of Amateurs
Art
The Thrill of Love
Double Trouble
Ten Times Table
Programmes
Fundraising
Booking System Fees
Advertising
**Surplus for the year**|£
339
176
601
1,053
62
-
65
378
1,941
1,470|**2022**
£
13,904
2,661
1,673
2,916
-
21,154
47
21,201
(6,085)
15,116|£
1,389
-
-
-
-
918
78
76
801
1,256|**2021**
£
2,892
-
-
-
3,275
6,167
71
6,238
(4,518)
1,728|
|---|---|---|---|---|
||||||
Appendix 3
## **Appendix 4**
## **NEWQUAY DRAMATIC SOCIETY**
## **PRESIDENT’S REMARKS**
## **for the year ended 31st October 2022**
Earlier this year we unveiled a plaque honouring the late Eileen Pollard who was instrumental in acquiring the old Lane Village Hall as an ideal venue for a proposed new home for Newquay Amateur Dramatic Society. Various sites around the town were considered but the availability of on-site parking facilities has proven to be of immense value to the long-term success of the charity.
I worked with Eileen on many productions and, as time went by, it became increasingly clear that the public’s appetite for plays was declining. The finances of the Society were, at times, under severe pressure. It was only when our good friend John Jay suggested that we attempt to attract outside hirings that our fortunes began to change. This foresight proved to be a turning point and the theatre has since gone from strength to strength as proven by very positive financial results.
Lane Theatre is now a well-known and respected local community resource thanks to a willingness to embrace change. We are frequently fully booked for our incoming acts which not only generate considerable revenue but draw in new audiences to the theatre. How many times do we hear ‘where are the toilets?’ from our firsttime visitors.
Our success is due, in large part, to a small but willing band of volunteers who give freely of their time to welcome our audiences. You know who you are and I am very grateful to you all for your ongoing commitment. Ann Masters would always welcome more members giving up just a few hours now and then to support YOUR theatre.
There is one hard-working person who should receive special mention, namely, Paul Sim. Paul beavers away tirelessly behind the scenes dealing with bookings, looking after the (very profitable) bar and acting as secretary to the Society. Thank you, Paul.
Newquay Dramatic Society is in a very strong financial position and there are exciting plans to upgrade our facilities. We now have a sound business model and can look forward to a positive future but only with the continued support of the membership.
Roger Allen President.
Appendix 4