2021-10-31-accounts

NEWQUAY DRAMATIC SOCIETY FINANCIAL STATEMENTS

31st October 2021

Registered Charity Number: 280786

A J SOLWAY LIMITED

CHARTERED ACCOUNTANTS

Truro

NEWQUAY DRAMATIC SOCIETY

FINANCIAL STATEMENTS

for the year ended 31st October 2021

CONTENTS

	Page
Annual report	1 - 2
Independent Examiner’s report	3
Statement of Financial Activities	4
Balance sheet	5
Notes to the accounts	6 - 7
The following pages do not form part of the statutory accounts
Revenue Account	Appendix 1
General Account	Appendix 2
Production Account	Appendix 3

NEWQUAY DRAMATIC SOCIETY

ANNUAL REPORT

CONSTITUTION

Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR9 4PX. It is governed by a constitution adopted in January 1998.

The Holding Trustees of the Society are: The Charity Commission

The management of the Society is vested in a Management Committee (Management Trustees) comprising:

President Roger Allen Vice President Jean Lenton Honorary Chairman Paul Hibbert Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim COMMITTEE MEMBERS Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen Newsletter Judith Fox

The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election

OBJECTS, ORGANISATIONS AND ACTIVITIES

The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas.

The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society.

Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe.

Page 1

NEWQUAY DRAMATIC SOCIETY

ANNUAL REPORT continued

REVIEW OF PROGRESS AND ACHIEVEMENTS

Firstly, I would like to thank all those who have given their time, their experience, skills and commitment to the work of the Society and the Theatre. I do not intend to mention individuals by name but to thank you all collectively. We have also managed to attract some more volunteers who are willing to help and lend their support. This is so vital in contributing to our continued success and future. Personally, I am honoured and proud to be Chairman, it is a great privilege

This year has unfortunately been so much affected by Covid, which meant that our AGM was twice postponed, until we were able to convene in late May 2021.

Our grand re-opening weekend celebrations, which were arranged to take place was another casualty of the pandemic. This is to be deferred to a date in 2022, at which time it seems to be a good time to combine and celebrate our 90[th] Anniversary of the performance of the inaugural play back in 1932.

Throughout the year we have continued to carry out much work in, around and outside our venue which we own. We have displayed lots of photos of previous performances, older and more recent too. We have lots of archive material which shows our history and heritage.

Lane Theatre is always undergoing refreshment and uplift in our appearance. Volunteers have contributed their time and skills to achieve this and in applying and achieving grants which have been awarded. These have also come from Cornwall Council/Government.

Despite the postponement of the celebrations mentioned above it was not totally disastrous as we were entertained by The Countrymen and also Johnny Cowling was back, enjoyed by our socially distanced audience. They were truly great evenings.

The easing of restrictions by the Government allowed us to rehearse and perform Ten Times Table. We continue to attract high quality tribute acts, drag acts, The Quarry Gospel Church and we provide the venue for the NHS Retinal Screening programme, plays by external groups and other performing arts including performances by Newquay Stage Company.

We are certainly regarded as a community asset, and we even have a flagpole now!

A great team looking forward to what 2022 brings.

FINANCES

The attached financial statements show the current state of the finances, which the Management Committee consider to be sound.

The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall.

The Independent Examiner is A J Solway Limited, Shortlanesend a firm of Chartered Accountants.

On behalf of the Management Committee

Paul Hibbert Chairperson

Date:- 10[th] January 2022

Page 2

NEWQUAY DRAMATIC SOCIETY

INDEPENDENT EXAMINERS' REPORT

Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society

We report on the financial statements of the charity for the year ended 31st October 2021, which are set out on pages 4 to 7.

Respective responsibilities of the trustees and examiner

As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention.

Basis of Independent Examiner’s report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.

Independent Examiner’s Statement

In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements

 to keep accounting records in accordance with section 41 of the Act; and

 to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX

Date: 10[th] January 2022

Page 3

NEWQUAY DRAMATIC SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31st October 2021

Accumulated Fund (unrestricted) £ Income Productions 6,167 Programmes 71 Subscriptions 1,360 Donations and Grants 20,737 Bar 4,430 Room hire 7,611 Raffles 490 Interest receivable 2 Other income 313 Total Income 41,181 Direct charitable expenses Production costs 3,717 Theatre costs 17,444 Depreciation 481 Insurance 2,401 Licence and subscriptions 567 24,610 Other expenditure Non-charitable trading costs 1,304 Stationery, postage and telephone 394 Accountancy and independent examiner 620 Booking System Fees 801 Bank Interest 275 3,394 Total Expenditure 28,004 Net income for the year 13,177 Fund balances brought forward 85,769 Fund balances carried forward 98,946	Accumulated Fund (unrestricted) £ Income Productions 6,167 Programmes 71 Subscriptions 1,360 Donations and Grants 20,737 Bar 4,430 Room hire 7,611 Raffles 490 Interest receivable 2 Other income 313 Total Income 41,181 Direct charitable expenses Production costs 3,717 Theatre costs 17,444 Depreciation 481 Insurance 2,401 Licence and subscriptions 567 24,610 Other expenditure Non-charitable trading costs 1,304 Stationery, postage and telephone 394 Accountancy and independent examiner 620 Booking System Fees 801 Bank Interest 275 3,394 Total Expenditure 28,004 Net income for the year 13,177 Fund balances brought forward 85,769 Fund balances carried forward 98,946	Total 2021 £ 6,167 71 1,360 20,737 4,430 7,611 490 2 313	2020 £ 5,011 12 1,505 13,279 3,351 9,161 153 4 370
	41,181 3,717 17,444 481 2,401 567	41,181 3,717 17,444 481 2,401 567	32,846
			2,295 18,760 642 2,233 1,008
	24,610 1,304 394 620 801 275	24,610 1,304 394 620 801 275	24,938
			1,736 385 595 229 382
	3,394 28,004 13,177 85,769 98,946	3,394 28,004 13,177 85,769 98,946	3,327
			28,265
			4,581 81,188
			85,769

The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2021 and 2020. There were no movements on unrestricted funds during the year ended 31st October 2021.

Page 4

NEWQUAY DRAMATIC SOCIETY

BALANCE SHEET

at 31st October 2021

Note Fixed assets Tangible Fixed Assets 2 Current assets Stocks Cash at bank and in hand Current liabilities Bank Loans Trade Creditors Accruals Net current assets Represented by: Unrestricted Accumulated Fund Restricted Fund Total funds	£ 1,533 45,904 47,437 9,850 9,735 2,332 21,917	2021 £ 73,426 25,520 98,946 98,946 - 98,946	£ 1,080 26,800 27,880 11,449 3,969 600 16,019	2020 £ 73,907 11,862 85,769 85,769 - 85,769

The notes on pages 6 and 7 form an integral part of these financial statements.

The financial statements on pages 4 to 7 were approved by the trustees on 10[th] January 2022 and signed on its behalf by:

P Hibbert

P Sim

Page 5

NEWQUAY DRAMATIC SOCIETY

NOTES ON FINANCIAL STATEMENTS

31st October 2021

1 Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.

Tangible fixed assets

Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows:

Lane Theatre – Freehold Land Nil Lane Theatre – Freehold Property 5% straight line Fixtures and fittings 25% reducing balance

2 Tangible fixed assets

Cost 1st November 2020 Additions 31st October 2021 Depreciation 1st November 2020 Charge for the year 31st October 2021 Net book amount 31st October 2021 31st October 2020	Lane Theatre £ 128,863 - 128,863 56,880 - 56,880 71,983 71,983	Fixtures and Fittings £ 56,652 - 56,652 54,728 481 55,209 1,443 1,924	Total £ 185,515 - 185,515 111,608 481 112,089 73,426 73,907

3 Employees Remuneration

Total remuneration for the year amounted to £256 (2020 : £1,098).

The average number of paid staff for the year were: Cleaning (part time) 1

Page 6

NEWQUAY DRAMATIC SOCIETY

NOTES ON FINANCIAL STATEMENTS

31st October 2021

4 Trustees Remuneration and Expenses

No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them.

Expenses amounting to £Nil (2020: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling.

Page 7

Appendix 1

NEWQUAY DRAMATIC SOCIETY

REVENUE ACCOUNT

for the year ended 31st October 2021

Receipts General Account – Appendix 2 Production Account – Appendix 3 Subscriptions and Patrons Grants and Donations Payments General Account Production Account Excess of receipts over payments Freehold depreciation Fixtures and Fittings depreciation Surplus to Accumulated Fund	£ 23,806 3,717 - 481	2021 £ 12,846 6,238 1,360 20,737 41,181 (27,523) 13,658 (481) 13,177	£ 25,328 2,295 - 642	2020 £ 13,039 5,023 1,505 13,279 32,846 (27,623) 5,223 (642) 4,581

Appendix 1

Appendix 2

NEWQUAY DRAMATIC SOCIETY

GENERAL ACCOUNT

for the year ended 31st October 2021

Receipts Bar Room Hire Raffles Costume Sales Interest receivable Payments Bar Rates and water Light and heat Telephone Insurance Licences and subscriptions Stationery and postage Cleaning and box office Premises expenses Repairs and renewals Accountancy fees Booking System Fees Bank Loan Interest Deficit for year	£ 1,304 216 1,299 387 2,401 567 7 471 9,249 6,209 620 801 275	2021 £ 4,430 7,611 490 313 2 12,846 (23,806) (10,960)	£ 1,736 394 3,285 384 2,233 1,008 1 1,098 4,339 9,644 595 229 382	2020 £ 3,351 9,161 153 370 4 13,039 (25,328) (12,289)

Appendix 2

Appendix 3

NEWQUAY DRAMATIC SOCIETY

PRODUCTION ACCOUNT

for the year ended 31st October 2021

Receipts Outside Performances Ten Times Tables Ladies in Lavender No Exit Programmes Payments Ten Times Table No Exit Dog Life Neighbours The Thrill of Love A Bunch of Amateurs Programmes Fundraising Advertising Surplus for the year	£ 1,389 - - - 918 78 76 1,256	2021 £ 2,892 3,275 - - 6,167 71 6,238 (3,717) 2,521	£ - 679 78 63 96 50 127 1,202	2020 £ 4,250 - 21 740 5,011 12 5,023 (2,295) 2,728

Appendix 3