## **NEWQUAY DRAMATIC SOCIETY FINANCIAL STATEMENTS** ## **31st October 2021** ## **Registered Charity Number: 280786** ## **A J SOLWAY LIMITED** **CHARTERED ACCOUNTANTS** **Truro** ## **NEWQUAY DRAMATIC SOCIETY** ## **FINANCIAL STATEMENTS** ## **for the year ended 31st October 2021** ## **CONTENTS** ||Page| |---|---| |Annual report|1 - 2| |Independent Examiner’s report|3| |Statement of Financial Activities|4| |Balance sheet|5| |Notes to the accounts|6 - 7| |**The following pages do not form part of the statutory accounts**|| |Revenue Account|Appendix 1| |General Account|Appendix 2| |Production Account|Appendix 3| ## **NEWQUAY DRAMATIC SOCIETY** ## **ANNUAL REPORT** ## **CONSTITUTION** Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR9 4PX. It is governed by a constitution adopted in January 1998. The Holding Trustees of the Society are: The Charity Commission The management of the Society is vested in a Management Committee (Management Trustees) comprising: President Roger Allen Vice President Jean Lenton Honorary Chairman Paul Hibbert Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim **COMMITTEE MEMBERS** Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen Newsletter Judith Fox The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election ## **OBJECTS, ORGANISATIONS AND ACTIVITIES** The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas. The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society. Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe. Page 1 ## **NEWQUAY DRAMATIC SOCIETY** ## **ANNUAL REPORT continued** ## **REVIEW OF PROGRESS AND ACHIEVEMENTS** Firstly, I would like to thank all those who have given their time, their experience, skills and commitment to the work of the Society and the Theatre. I do not intend to mention individuals by name but to thank you all collectively. We have also managed to attract some more volunteers who are willing to help and lend their support. This is so vital in contributing to our continued success and future. Personally, I am honoured and proud to be Chairman, it is a great privilege This year has unfortunately been so much affected by Covid, which meant that our AGM was twice postponed, until we were able to convene in late May 2021. Our grand re-opening weekend celebrations, which were arranged to take place was another casualty of the pandemic. This is to be deferred to a date in 2022, at which time it seems to be a good time to combine and celebrate our 90[th] Anniversary of the performance of the inaugural play back in 1932. Throughout the year we have continued to carry out much work in, around and outside our venue which we own. We have displayed lots of photos of previous performances, older and more recent too. We have lots of archive material which shows our history and heritage. Lane Theatre is always undergoing refreshment and uplift in our appearance. Volunteers have contributed their time and skills to achieve this and in applying and achieving grants which have been awarded. These have also come from Cornwall Council/Government. Despite the postponement of the celebrations mentioned above it was not totally disastrous as we were entertained by The Countrymen and also Johnny Cowling was back, enjoyed by our socially distanced audience. They were truly great evenings. The easing of restrictions by the Government allowed us to rehearse and perform Ten Times Table. We continue to attract high quality tribute acts, drag acts, The Quarry Gospel Church and we provide the venue for the NHS Retinal Screening programme, plays by external groups and other performing arts including performances by Newquay Stage Company. We are certainly regarded as a community asset, and we even have a flagpole now! A great team looking forward to what 2022 brings. ## **FINANCES** The attached financial statements show the current state of the finances, which the Management Committee consider to be sound. The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall. The Independent Examiner is A J Solway Limited, Shortlanesend a firm of Chartered Accountants. On behalf of the Management Committee Paul Hibbert Chairperson Date:- 10[th] January 2022 Page 2 ## **NEWQUAY DRAMATIC SOCIETY** ## **INDEPENDENT EXAMINERS' REPORT** ## **Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society** We report on the financial statements of the charity for the year ended 31st October 2021, which are set out on pages 4 to 7. ## **Respective responsibilities of the trustees and examiner** As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention. ## **Basis of Independent Examiner’s report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements. ## **Independent Examiner’s Statement** In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements  to keep accounting records in accordance with section 41 of the Act; and  to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached. A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX Date: 10[th] January 2022 Page 3 ## **NEWQUAY DRAMATIC SOCIETY** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31st October 2021** |**Accumulated**
**Fund**
**(unrestricted)**
**£**
**Income**
Productions
6,167
Programmes
71
Subscriptions
1,360
Donations and Grants
20,737
Bar
4,430
Room hire
7,611
Raffles
490
Interest receivable
2
Other income
313
**Total Income**
41,181
**Direct charitable expenses**
Production costs
3,717
Theatre costs
17,444
Depreciation
481
Insurance
2,401
Licence and subscriptions
567
24,610
**Other expenditure**
Non-charitable trading costs
1,304
Stationery, postage and telephone
394
Accountancy and independent examiner
620
Booking System Fees
801
Bank Interest
275
3,394
**Total Expenditure**
28,004
Net income for the year
13,177
Fund balances brought forward
85,769

**Fund balances carried forward**
98,946|**Accumulated**
**Fund**
**(unrestricted)**
**£**
**Income**
Productions
6,167
Programmes
71
Subscriptions
1,360
Donations and Grants
20,737
Bar
4,430
Room hire
7,611
Raffles
490
Interest receivable
2
Other income
313
**Total Income**
41,181
**Direct charitable expenses**
Production costs
3,717
Theatre costs
17,444
Depreciation
481
Insurance
2,401
Licence and subscriptions
567
24,610
**Other expenditure**
Non-charitable trading costs
1,304
Stationery, postage and telephone
394
Accountancy and independent examiner
620
Booking System Fees
801
Bank Interest
275
3,394
**Total Expenditure**
28,004
Net income for the year
13,177
Fund balances brought forward
85,769

**Fund balances carried forward**
98,946|**Total**
**2021**
**£**
**6,167**
**71**
**1,360**
**20,737**
**4,430**
**7,611**
**490**
**2**
**313**|**2020**
**£**
5,011
12
1,505
13,279
3,351
9,161
153
4
370| |---|---|---|---| ||41,181
3,717
17,444
481
2,401
567|**41,181**
**3,717**
**17,444**
**481**
**2,401**
**567**|32,846| ||||2,295
18,760
642
2,233
1,008| ||24,610
1,304
394
620
801
275|**24,610**
**1,304**
**394**
**620**
**801**
**275**|24,938| ||||1,736
385
595
229
382| ||3,394
28,004
13,177
85,769
98,946|**3,394**
**28,004**
**13,177**
**85,769**
**98,946**|3,327| ||||28,265| ||||4,581
81,188| ||||85,769| The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2021 and 2020. There were no movements on unrestricted funds during the year ended 31st October 2021. Page 4 ## **NEWQUAY DRAMATIC SOCIETY** ## **BALANCE SHEET** ## **at 31st October 2021** |**Note**
**Fixed assets**
Tangible Fixed Assets
**2**
**Current assets**
Stocks
Cash at bank and in hand
**Current liabilities**
Bank Loans
Trade Creditors
Accruals

**Net current assets**


**Represented by:**
Unrestricted Accumulated Fund
Restricted Fund

**Total funds**
|£
1,533
45,904
47,437
9,850
9,735
2,332
21,917|**2021**
£
73,426
25,520
98,946
98,946
-
98,946|£
1,080
26,800
27,880
11,449
3,969
600
16,019|**2020**
£
73,907
11,862
85,769
85,769
-
85,769| |---|---|---|---|---| The notes on pages 6 and 7 form an integral part of these financial statements. The financial statements on pages 4 to 7 were approved by the trustees on 10[th] January 2022 and signed on its behalf by: P Hibbert P Sim Page 5 ## **NEWQUAY DRAMATIC SOCIETY** ## **NOTES ON FINANCIAL STATEMENTS** ## **31st October 2021** ## **1 Accounting policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. ## **Tangible fixed assets** Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows: Lane Theatre – Freehold Land Nil Lane Theatre – Freehold Property 5% straight line Fixtures and fittings 25% reducing balance ## **2 Tangible fixed assets** |**Cost**
1st November 2020
Additions
31st October 2021
**Depreciation**
1st November 2020
Charge for the year
31st October 2021
**Net book amount**
31st October 2021
31st October 2020|**Lane**
**Theatre**
£
128,863
-
128,863
56,880
-
56,880
71,983
71,983|**Fixtures**
**and**
**Fittings**
£
56,652
-
56,652
54,728
481
55,209
1,443
1,924|**Total**
£
185,515
-
185,515
111,608
481
112,089
73,426
73,907| |---|---|---|---| ## **3 Employees Remuneration** Total remuneration for the year amounted to £256 (2020 : £1,098). The average number of paid staff for the year were: Cleaning (part time) 1 Page 6 ## **NEWQUAY DRAMATIC SOCIETY** ## **NOTES ON FINANCIAL STATEMENTS** ## **31st October 2021** ## **4 Trustees Remuneration and Expenses** No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them. Expenses amounting to £Nil (2020: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling. Page 7 ## **Appendix 1** ## **NEWQUAY DRAMATIC SOCIETY** ## **REVENUE ACCOUNT** ## **for the year ended 31st October 2021** |**Receipts**
General Account – Appendix 2
Production Account – Appendix 3
Subscriptions and Patrons
Grants and Donations

**Payments**
General Account
Production Account

**Excess of receipts over payments**
Freehold depreciation
Fixtures and Fittings depreciation

**Surplus to Accumulated Fund**|£
23,806
3,717
-
481|**2021**
£
12,846
6,238
1,360
20,737
41,181
(27,523)
13,658
(481)
13,177|£
25,328
2,295
-
642|**2020**
£
13,039
5,023
1,505
13,279
32,846
(27,623)
5,223
(642)
4,581| |---|---|---|---|---| Appendix 1 ## **Appendix 2** ## **NEWQUAY DRAMATIC SOCIETY** ## **GENERAL ACCOUNT** ## **for the year ended 31st October 2021** |**Receipts**
Bar
Room Hire
Raffles
Costume Sales
Interest receivable
**Payments**
Bar
Rates and water
Light and heat
Telephone
Insurance
Licences and subscriptions
Stationery and postage
Cleaning and box office
Premises expenses
Repairs and renewals
Accountancy fees
Booking System Fees
Bank Loan Interest


**Deficit for year**|£
1,304
216
1,299
387
2,401
567
7
471
9,249
6,209
620
801
275|**2021**
£
4,430
7,611
490
313
2
12,846
(23,806)
(10,960)|£
1,736
394
3,285
384
2,233
1,008
1
1,098
4,339
9,644
595
229
382|**2020**
£
3,351
9,161
153
370
4
13,039
(25,328)
(12,289)| |---|---|---|---|---| Appendix 2 ## **Appendix 3** ## **NEWQUAY DRAMATIC SOCIETY** ## **PRODUCTION ACCOUNT** ## **for the year ended 31st October 2021** |**Receipts**
Outside Performances
Ten Times Tables
Ladies in Lavender
No Exit
Programmes

**Payments**
Ten Times Table
No Exit
Dog Life Neighbours
The Thrill of Love
A Bunch of Amateurs
Programmes
Fundraising
Advertising

**Surplus for the year**|£
1,389
-
-
-
918
78
76
1,256|**2021**
£
2,892
3,275
-
-
6,167
71
6,238
(3,717)
2,521|£
-
679
78
63
96
50
127
1,202|**2020**
£
4,250
-
21
740
5,011
12
5,023
(2,295)
2,728| |---|---|---|---|---| |||||| Appendix 3