NEWQUAY DRAMATIC SOCIETY
FINANCIAL STATEMENTS
31st October 2020
Registered Charity Number: 280786
A J SOLWAY LIMITED
CHARTERED ACCOUNTANTS
Truro
NEWQUAY DRAMATIC SOCIETY
FINANCIAL STATEMENTS
for the year ended 31st October 2020
| CONTENTS | |
|---|---|
| Page | |
| Annual report | 1 - 2 |
| Independent Examiner’s report | 3 |
| Statement of Financial Activities | 4 |
| Balance sheet | 5 |
| Notes to the accounts | 6 - 7 |
| The following pages do not form part of the statutory accounts | |
| Revenue Account | Appendix 1 |
| General Account | Appendix 2 |
| Production Account | Appendix 3 |
NEWQUAY DRAMATIC SOCIETY
ANNUAL REPORT
CONSTITUTION
Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR8 4PX. It is governed by a constitution adopted in January 1998.
The Holding Trustees of the Society are: The Charity Commission
The management of the Society is vested in a Management Committee (Management Trustees) comprising:
President Peter Sergeant Vice President Eileen Real Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim COMMITTEE MEMBERS Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen On-line Publicity Kirsty Goode-Crowe Local Publicity Tricia Roberts Assistant Theatre Manager Shirley Williams Archivist Paul Hibbert Newsletter Judith Fox
The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election
OBJECTS, ORGANISATIONS AND ACTIVITIES
The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas.
The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society.
Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe.
Page 1
NEWQUAY DRAMATIC SOCIETY
ANNUAL REPORT continued
REVIEW OF PROGRESS AND ACHIEVEMENTS
This last year has proved extremely challenging, but the Management Committee has been able to make improvements to the building and the grounds, to deal with the cancellation and re-booking of events, to make future plans to keep Lane Theatre in the public eye and to make sure the Society stays on a sound financial footing. Many thanks must go to the dedicated individuals who have given so much time, energy and effort into this work to keep the theatre afloat.
2019 ended normally with a couple of visiting events, the Society’s Wassail Night and the usual successful Pantomime but before the Spring 2020 schedule could get going, the coronavirus pandemic intervened and we had to close the theatre to the public. Rehearsals for our own productions had to stop, but they, together with the booked visiting shows, were rescheduled for later in 2020 at first, and then for 2021. Finally, after making careful arrangements to control movement flow and to keep to the social distancing rules, we managed to arrange for two events in December 2020, albeit with reduced audiences.
Luckily, we have secured some funds from the Government Support Grants available and the local NHS Retinal Screening unit has continued to hire the theatre for its work. This, together with some of our own fund-raising, has helped to balance the books.
As for work on the theatre, some major internal redecorating and tidying has been done for which we heartily thank a small band of volunteers, some roof repairs, and the resurfacing of the central car parking area. Work is in progress on rationalising the costume department and dealing with the two shabby Portacabins; some of the redundant costumes have been sold to provide a little income.
We hope that 2021 will see the society and the theatre return to more normal existence.
Peter Sergeant – President and Chairman
FINANCES
The attached financial statements show the current state of the finances, which the Management Committee consider to be sound.
The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall.
The Independent Examiner is A J Solway Limited, Shortlanesend a firm of Chartered Accountants.
On behalf of the Management Committee
Peter Sergeant Chairman
Date:-
Page 2
NEWQUAY DRAMATIC SOCIETY
INDEPENDENT EXAMINERS' REPORT
Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society
We report on the financial statements of the charity for the year ended 31st October 2020, which are set out on pages 4 to 7.
Respective responsibilities of the trustees and examiner
As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiner’s report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.
Independent Examiner’s Statement
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 41 of the Act; and
-
to prepare financial statements which accord with the accounting records and to comply with the accounting
-
requirements of the Act
have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX
Date:
Page 3
NEWQUAY DRAMATIC SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31st October 2020
| Accumulated Fund (unrestricted) £ Income Productions 5,011 Programmes 12 Subscriptions 1,505 Donations and Grants 13,279 Bar 3,351 Room hire 9,161 Raffles 153 Interest receivable 4 Other income 370 Total Income 32,846 Direct charitable expenses Production costs 2,295 Theatre costs 18,760 Depreciation 642 Insurance 2,233 Licence and subscriptions 1,008 24,938 Other expenditure Non-charitable trading costs 1,736 Stationery, postage and telephone 385 Accountancy and independent examiner 595 Booking System Fees 229 Bank Interest 382 3,327 Total Expenditure 28,265 Net income for the year 4,581 Fund balances brought forward 81,188 Fund balances carried forward 85,769 |
Total 2020 £ 5,011 12 1,505 13,279 3,351 9,161 153 4 370 32,846 2,295 18,760 642 2,233 1,008 24,938 1,736 385 595 229 382 3,327 28,265 4,581 81,188 85,769 |
2019 £ 22,976 418 1,140 75 10,817 6,254 1,341 2 - |
|---|---|---|
| 43,023 | ||
| 8,663 9,480 2,351 2,371 1,309 |
||
| 24,174 | ||
| 3,931 512 595 1,436 718 |
||
| 7,192 | ||
| 31,366 | ||
| 11,657 69,531 |
||
| 81,188 |
The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2020 and 2019. There were no movements on unrestricted funds during the year ended 31st October 2020.
Page 4
NEWQUAY DRAMATIC SOCIETY
BALANCE SHEET
at 31st October 2020
| Note Fixed assets Tangible Fixed Assets 2 Current assets Stocks Cash at bank and in hand Current liabilities Bank Loans Trade Creditors Accruals Net current assets Represented by: Unrestricted Accumulated Fund Restricted Fund Total funds |
£ 1,080 26,800 27,880 11,449 3,969 600 16,019 |
2020 £ 73,907 11,862 85,769 85,769 - 85,769 |
£ 1,292 23,175 24,467 13,258 3,970 600 17,828 |
2019 £ 74,549 6,639 81,188 81,188 - 81,188 |
|---|---|---|---|---|
The notes on pages 6 and 7 form an integral part of these financial statements.
The financial statements on pages 4 to 7 were approved by the trustees on and signed on its behalf by:
P Sergeant
P Sim
Page 5
NEWQUAY DRAMATIC SOCIETY
NOTES ON FINANCIAL STATEMENTS
31st October 2020
1 Accounting policies
Basis of accounting
The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
Tangible fixed assets
Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows:
| Lane Theatre – Freehold Land | Nil |
|---|---|
| Lane Theatre – Freehold Property | 5% straight line |
| Fixtures and fittings | 25% reducing balance |
2 Tangible fixed assets
| Cost 1st November 2019 Additions 31st October 2020 Depreciation 1st November 2019 Charge for the year 31st October 2020 Net book amount 31st October 2020 31st October 2019 |
Lane Theatre £ 128,863 - 128,863 56,880 - 56,880 71,983 71,983 |
Fixtures and Fittings £ 56,652 - 56,652 54,086 642 54,728 1,924 2,566 |
Total £ 185,515 - 185,515 110,966 642 111,608 73,907 74,549 |
|---|---|---|---|
3 Employees Remuneration
Total remuneration for the year amounted to £1,098 (2019 : £2,122).
The average number of paid staff for the year were: Box Office (part time) 1 Cleaning (part time) 1
Page 6
NEWQUAY DRAMATIC SOCIETY
NOTES ON FINANCIAL STATEMENTS
31st October 2020
4 Trustees Remuneration and Expenses
No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them.
Expenses amounting to £Nil (2019: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling.
Page 7
Appendix 1
NEWQUAY DRAMATIC SOCIETY
REVENUE ACCOUNT
for the year ended 31st October 2020
| Receipts General Account – Appendix 2 Production Account – Appendix 3 Subscriptions and Patrons Grants and Donations Payments General Account Production Account Excess of receipts over payments Freehold depreciation Fixtures and Fittings depreciation Surplus to Accumulated Fund |
£ 25,328 2,295 - 642 |
2020 £ 13,039 5,023 1,505 13,279 32,846 (27,623) 5,223 (642) 4,581 |
£ 20,352 8,663 1,495 856 |
2019 £ 18,414 23,394 1,140 75 43,023 (29,015) 14,008 (2,351) 11,657 |
|---|---|---|---|---|
Appendix 2
NEWQUAY DRAMATIC SOCIETY
GENERAL ACCOUNT
for the year ended 31st October 2020
| Receipts Bar Room Hire Raffles Costume Sales Interest receivable Payments Bar Rates and water Light and heat Telephone Insurance Licences and subscriptions Stationery and postage Cleaning and box office Premises expenses Repairs and renewals Accountancy fees Booking System Fees Bank Loan Interest Deficit for year |
£ 1,736 394 3,285 384 2,233 1,008 1 1,098 4,339 9,644 595 229 382 |
2020 £ 3,351 9,161 153 370 4 13,039 (25,328) (12,289) |
£ 3,931 629 2,840 478 2,371 1,309 34 2,122 2,776 1,113 595 1,436 718 |
2019 £ 10,817 6,254 1,341 - 2 18,414 (20,352) (1,938) |
|---|---|---|---|---|
Appendix 3
NEWQUAY DRAMATIC SOCIETY
PRODUCTION ACCOUNT
for the year ended 31st October 2020
| Receipts Outside Performances Winter Wonderland Upside Down The Odd Couple Ladies in Lavender No Exit Programmes Payments Winter Wonderland Upside Down Ladies in Lavender The Odd Couple No Exit Dog Life Neighbours The Thrill of Love A Bunch of Amateurs Programmes Fundraising Advertising Surplus for the year |
£ - - - - 679 78 63 96 50 127 1,202 |
2020 £ 4,250 - - - 21 740 5,011 12 5,023 (2,295) 2,728 |
£ 272 409 1,523 1,466 - - - - 253 461 4,279 |
2019 £ 9,182 1,156 1,719 5,924 4,995 - 22,976 418 23,394 (8,663) 14,731 |
|---|---|---|---|---|